Secretary to the Special Education Department

Work Schedule 7.5 hours per day (37.5 hours per week); Monday through Friday; 52 weeks per year

Job Summary

The Secretary for the Special Education Department provides administrative and clerical support to ensure the efficient operation of the department. This role supports the Director Assistant Director and Supervisor for special education with organizing special education resources preparing reports coordinating events and trainings and maintaining accurate financial records related to special education.

Main Job Tasks and Responsibilities

• Provide administrative support to the Director Assistant Director and Supervisor
• Organize and maintain electronic and physical files including IEP files instructional and support materials
• Schedule meetings workshops and professional development sessions for instructional staff
• Process paperwork and schedule meetings for IEP meetings (manifestation determination case conferences)
• Assist with the development and dissemination of support materials to schools
• Serve as a liaison between the special education department and school staff vendors and the public
• Coordinate logistics for professional development events (e.g. registration materials location setup)
• Create forms schedule students complete paperwork and orders for Summer School
• Maintain office calendar of meetings workshops and special education evaluations organize and prepare/distribute meeting and/or workshop material and assist with Curriculums Office meeting planning and coordination
• Edit type print and distribute Resources for teachers; post on-line
• Accounting/bookkeeping tasks including process orders claim forms contracts and maintain inventory of purchases/equipment
• Greet public answer and screen all phone calls and take messages; respond to inquiries and direct as appropriate
• Handle mail correspondence reports and other documents
• Maintain and update office files
• Compile mileage reports
• Maintain Professional Development database and complete all related paperwork for staff
• Front desk coverage as needed
• Other duties as assigned by the Director of Special Education

Education and Experience

• High school diploma or GED required; associate degree or higher preferred.
• At least 2 years of secretarial or administrative experience; experience in a public education setting preferred.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office Suite (Word Excel PowerPoint Outlook) and Google Workspace.
• Ability to prioritize multiple tasks with attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Discretion and professionalism in handling sensitive information.
• Familiarity with educational terminology and public school operations a plus.

PHYSICAL REQUIREMENTS:

The physical demands here are representative of those that the employee must meet to perform the essential duties and responsibilities of the position successfully. Reasonable accommodations may be made to enable individuals with

disabilities to perform the essential functions.

The position requires frequent changes in sitting standing and walking throughout the day. The employee may also need to do frequent bending and/or kneeling. The employee must frequently speak and hear as well as utilize the telephone and computer. The position requires lifting and carrying up to 25 pounds such as boxes of files or office supplies at times for short distances. This position requires prolonged periods of computer work including data entry and keyboarding. Manual dexterity and the ability to use office equipment including keyboards printers and copiers are essential. Good vision with or without correction is required for reading documents and computer screens. The ability to communicate effectively both verbally and in writing is also a key component of the role.

Salary and Benefits

Payment Type: commensurate with degree and related experience

Benefits: Staff and Administrator Handbook

The Michigan City Area Schools does not discriminate on the basis of the Protected Classes of race color national origin sex (including transgender status sexual orientation and gender identity) disability age religion military status ancestry or genetic information which are classes protected by Federal and/or State law (collectively Protected Classes). This includes the Corporations employment opportunities programs and/or activities or if initially occurring off Corporation grounds or outside the Corporations employment opportunities programs and activities affecting the Corporations environment. For further information clarification or complaint please contact the MCAS School Administration 408 S. Carroll Avenue Michigan City Indiana 46360 at for Title IX (gender equity related issues); or Special Education Director 408 S. Carroll Avenue Michigan City Indiana 46360 at for Section 504 (non-discrimination/disability issues and Americans with Disabilities). Any other information concerning the above policies may be obtained by contacting the Superintendent Dr. Wendel McCollum 408 S. Carroll Ave. Michigan City Indiana 46360 at .