Operations and Communications Assistant

General Summary of Position:

The Operations and Communications Assistant plays a key role in supporting the day-to-day operations of the Rist Institute for Sustainability & Energy and Innovation Hub. This position provides administrative support helps manage building operations and member engagement coordinates meetings and events and contributes to communications and outreach efforts. The role also supports strategic initiatives and helps track key metrics to advance the Institutes mission.

The ideal candidate is highly organized proactive and adaptable with strong attention to detail and excellent communication skills. This position offers an excellent opportunity to gain hands-on experience in operations events and communications within a collaborative and mission-driven environment focused on sustainability and innovation.

Key Responsibilities:

• Building Operations & Member Support:
  Provide operational and administrative support to ensure smooth building operations assist members and tenants and foster a welcoming environment.
• Events & Activities Management:
  Support events and activities from planning through execution including event staging and managing logistics to ensure a smooth experience for participants and advance the Institutes mission.
• Communications Marketing & Outreach:
  Contribute to internal and external communications to raise awareness of the Institutes work engage partners and stakeholders and share updates on programs events and initiatives through websites newsletters reports social media and other channels.
• Administrative Support & Strategic Initiatives:
  Track key performance metrics prepare reports assist with meeting planning and travel support stakeholder engagement and contribute to cross-functional projects and strategic initiatives.

This is a one-year term appointment contingent upon funding with the potential for renewal based on performance and organizational need.

Minimum Qualifications (Required):

• Bachelors degree in Communications Business Marketing Hospitality Sustainability or a related field and some experience. Will consider candidates with an Associates Degree in Communications Business Marketing Hospitality Sustainability or a related field and 2 years experience or HS Diploma or GED/equivalent and at least 5 years of related experience.
• Proficiency in Microsoft Office (Word Excel PowerPoint Teams) with the ability to learn new software and online tools.
• Strong communication and organizational skills with the ability to manage multiple projects and stakeholders simultaneously.
• Ability to work independently with attention to detail and collaboratively with diverse stakeholders across municipalities universities and government agencies.
• Demonstrated critical thinking skills and the ability to adapt in complex operations with minimal oversight.
• Strong customer service skills with the ability to address concerns in a professional manner.
• Flexibility to support events and activities that may occasionally occur outside of standard business hours.

Additional Considerations:

• Familiarity with graphic design software(Adobe InDesign Photoshop Canva) a plus

Special Instructions to Applicants:

Only current UML Employees within the Grants & Contracts (MTA/GRACE) bargaining unit will be considered during the first 10 business days of the posting. All other candidates will be considered after that period.

This position is contingent upon isa full-time benefited Grants & Contracts (MTA/GRACE) bargaining unit position Grade minimum of $th quartile of $56654 and midpoint of $62949.

This is a one-year term appointment contingent upon funding with the potential for renewal based on performance and organizational need.

Initial review of applications will begin immediately and continue until the position is filled. However the position may close when an adequate number of qualified applications is received.

Please include a resume and cover letter with your application. Names and contact information of three references will be required at the time of application.