Programme Officer, EMBO Courses & Workshops (absence cover)

About us

EMBOis a not-for-profit organization dedicated to promoting excellence in the life sciences in Europe and beyond. We fund talented researchers at all career stages facilitate scientific exchanges through high-quality academic publishing conferences and lectures and foster a research environment where scientists can achieve their best work.

Your role

You will join the Courses & Workshops team as a Programme Officer. The Courses & Workshops Programme funds over 90 courses and conferences attracting more than 12000 participants every year making it the largest funder of life science meetings in Europe. EMBO Courses & Workshops are organised by leading scientists in their fields and enjoy an excellent addition to providing financial support EMBO assists organizers with the promotion of the meeting the creation of a website with registration system and abstract submission facilities and the design of a poster.

Reporting to the Head of Courses & Workshops you will provide a range of technical and administrative support for the Courses & Workshops Programme.

Your main tasks will include:

• Liaising with organizers of EMBO Courses & Workshops to provide support including setting up websites online registration systems questionnaires and promotional materials and implementing front-end web interfaces (design layout)
• Monitoring externally created websites and liaising with platform providers and third parties on technical questions
• Designing posters and abstract book covers using organizer-provided scientific images
• Distributing and evaluating questionnaires and managing promotional material stocks
• Collating statistical questionnaire and financial information and creating reports
• Supporting sustainable conferencing practices
• Assist in the organization of internal meetings including documentation and logistics
• Providing general administrative support and team back-up reviewing documentation and guidelines maintaining an archive of relevant documentation and assisting with related duties and additional tasks as required

You have

• Basic knowledge of databases (FileMaker Pro) and content management systems;
• Basic to intermediate skills in Indesign and Photoshop;
• Excellent command of standard office software packages (Microsoft Office suite);
• Excellent written and oral English language skills;
• Great attention to detail and high quality standards even when dealing with multiple tasks and deadlines simultaneously and under time pressure;
• The ability to work both autonomously and as part of a team;
• A customer and service-oriented attitude and well-developed communication and interpersonal skills.

You might have

• Relevant administrative experience or an equivalent professional training certificate.

Contract length: 12 months

Starting salary: Grade 4 (Starting salary 3705 Euros or higher depending on experience and qualifications)

Why join us

EMBO is a not-for-profit organization dedicated to promoting excellence in the life sciences in Europe and beyond. We fund talented researchers at all career stages facilitate scientific exchanges through high-quality academic publishing conferences and lectures and foster a research environment where scientists can achieve their best work.

Our diverse international team of approximately 70 staff collaborate closely with one another and with external stakeholders to further our mission. EMBO is located on the international EMBL life sciences research campus in Heidelberg Germany.

Heidelberg with a population of around 160000 people is an international university city and research hub. It is attractively located between the Rhine River and the Odenwald a low mountain range that offers a wide range of outdoor activities. The city has good national and international travel connections.

Promote the life sciences

At EMBO you can contribute significantly to the advancement of life sciences in Europe and beyond. Your work will enable talented scientists to do great research and create an environment that enables their success.

Campus life & benefits:

• Attractive income tax free salary and full inclusion in the national social security system including related benefits

• Flexible working arrangements - including hybrid working patterns

• Generous time off:30 days annual leave per year in addition to public holidays

• Campus life:Free shuttle bus to and from work on-site library subsidised on-site cafeteria casual dress code extensive sports and social club activities (on campus and remotely)

• Family benefits: On-site Kindergarten maternity leave

What else you need to know

• Contract: EMBO offers a fixed-term contract for this position issued through the European Molecular Biology Laboratory (EMBL).

• Assessment: EMBO is committed to implementing best practices in research assessment as reflected in our recruitment processes. We are a founding member of DORA and a member of CoARA the Coalition for Advancing Research Assessment.

• Diversity and inclusion: At EMBL/EMBO we strongly believe that inclusive and diverse teams benefit from higher levels of innovation and creative thought. We encourage applications from all genders LGBTQ & individuals from all nationalities.

• How to apply: To apply please submit a Cover Letter and a CV through our online system. We aim to provide a response within two weeks after the closing date shown below.

Closing Date