Analyst, Procurement Consultancy Services

Purpose of Job

The Analyst Procurement Consultancy Services is responsible for the implementation of procurement activities. The Analyst will contribute to the development and implementation of procurement processes that generate cost and operationally effective contracts for the consultancy services required by the Client Departments. The role engages with Banking departments under the guidance of Procurement Operations and Delivery Department (PODD) management as a valuable member of project teams consisting of other specialist functions to deliver best practice procurement.

Background

PODD provides the Banks staff with services in all areas of the Bank HQ and ROs related to procurement for the daily operation of the Bank as well as the consultancy services required to provide critical expertise in delivering the Banks mandate. PODD is required to ensure the continuing optimal efficiency cost effectiveness and timely completion of procurement processes to support the Bank in the most efficient use of available funding and high-quality delivery of its mandate. Protecting the Banks reputation as counterparty PODD must deliver while meeting the requirements of transparency fairness and accountability in the entire procurement and contract implementation processes. PODD adds value through appropriate timely and effective procurement and through active contract / supplier management and an ongoing assessment of value for money working closely with internal clients to deliver a continuous improvement approach to procurement and supplier management activities and maintain up-to-date market knowledge to respond to both new requirements and to identify opportunities for enhanced value for money. PODD works with Procurement Policy & Advisory Department (PPAD) to ensure a common approach is taken by the Bank to procurement undertaken by the Banks clients and for the Banks own requirements.

Facts / Scale

The average estimated value of the Banks procurement managed by PODD is approximately 260 million through approximately 3400 contracts. Of this 230 million and over 1800 contracts are managed directly by the PODD with the remainder delegated to agreed business units.

The average estimated value of the Banks procurement managed by PODD Consultancy Services is approximately 125 million through approximately 2500 contracts.
No Direct Reports
No Budgetary Responsibility

Accountabilities & Responsibilities

Provide operational support to a schedule of procurement projects that represent best practice procurement respond to operational needs and comply with the Banks Corporate Procurement Policy Directive and Procedures.
Act as main advisor on competitive procurement exercises including Frameworks under supervision of senior members of PODD.
Draft using pre-established templates consultancy contracts extensions and amendments; and resolve pre- and post-contracting issues arising from project implementation.
Prepare call-off notices following competitive procurement and directly awarded contracts exempt from competitive selections (exception under applicable Policy Directive and Procedures).
Review changes to standard contract terms and conditions proposed by consultants to facilitate contract signing and decision making by PODD Management.
Conduct pre-procurement analysis to identify and signal procurement benefits to the key stakeholders on a project basis.
Maintain effective and professional working relationships with internal stakeholders and where relevant participate in project teams established to manage specific procurement projects.
Contribute to contractual negotiations and communication with Suppliers. Contribute to the development of enhancements to PODD processes and strategies in support of the growth and continuous improvement of the PODD.
Runs desktop research for supply market analysis and independently analyses supply market data in historical RFX/Contract records to achieve category insights and make recommendations in relation to specific procurement projects.
Participate in continuous improvement initiatives under the guidance of PODD Management
Assist in the drafting of operational guidelines tools and training materials for user departments in relation to Bank policy processes procedures and systems advocating compliant solutions and best practice across the organization.

Knowledge Skills Experience & Qualifications

Working knowledge of EBRD and/or other MDBs procurement policies rules and procedures for the selection of consultants and ability to understand and interpret such documentation.
Knowledge of principles and practices of commercial contracts.
Bachelors degree or equivalent experience in the areas of expertise.
Skilled in organising scheduling planning and co-ordinating own work with a degree of initiative and judgement reliability resourcefulness and flexibility to perform a variety of tasks and set priorities with a good sense of time management and the ability to re-organise workload when faced with changing priorities.
Numeric and Concern for Accuracy proven numeric ability with the capacity to ensure a high degree of accuracy and quality in work delivered is essential.
Results Orientation self-motivated individual able to set goals and priorities.
Communication Skills ability to communicate at all levels both in written and verbal formats. Proven report writing and drafting skills as well as a pleasant and efficient telephone manner; can present information to stakeholders with guidance from PODD Management.
Interpersonal Skills able to understand respect and respond appropriately using tact patience and diplomacy to the behaviour concerns and motives of counterparts (internal client and external suppliers).
Ability to handle confidential and sensitive issues with discretion and instil trust in counterparts.
Team Player committed to supporting the achievements of PODDs mission and objectives and the willingness to put the goal of the Department before personal goals and build effective cooperative relationships with immediate team members to foster an efficient approach based on mutual knowledge sharing.
Acting with fiduciary responsibility and integrity.

What is it like to work at the EBRD

Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation and use your talents to make a real difference to peoples lives and help shape the future of the regions we invest in.

The EBRD environment provides you with:

• Varied stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial political public and private sectors across the regions we invest in;
• A working culture that embraces inclusion and celebrates diversity;
• An environment that places sustainability equality and digital transformation at the heart of what we do.

Diversity is one of the Banks core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients brings pioneering ideas energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities cultures and opinions and we aim to sustain and build on this strength. As such the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial ethnic religious and cultural background gender sexual orientation or disabilities. As an inclusive employer we promote flexible working and expecting our employee to attend the office 50% of their working time.

Please note that due to the high volume of applications received we regret to inform you that we are unable to provide detailed feedback to candidates who have not been shortlisted (for further consideration).