Administrative Assistant Lincoln, NE (Part-time)

Fast Enterprises is a provider of essential software and services for citizens and 1998 we changed the way government revenue agencies support their business with the introduction of GenTax. We have expanded beyond Tax and now also perform implementations for Motor Vehicle Driver License Unemployment Insurance and Child Support Engagement agencies.

Your FAST career has a meaningful and lasting social impact. FAST offers a collaborative in-office problem-solving environment.

Qualified candidates will join our team inLincoln NEand workfully in-office.

As anAdministrative Assistantyou willperform a variety of administrative tasks and activities in support of our Nebraska Drivers Services and Vehicle Services (DSVS) ideal candidate will have corporate office administration experience and thrive in a fast-paced environment.

General

• Assist and provide support for all office employees and make sure they have everything they need to do their jobs efficiently.
• Assist and provide support to the FAST Project Manager for administrative and other project-related tasks (e.g. scheduling meetings taking meeting notes compiling meeting minutes etc.).
• Provide additional support to team members as needed (e.g. miscellaneous tasks such as assisting with testing/training materials development printing/collating documents etc.).
• Act as the main contact for all vendors and payments (e.g. coffee etc.).
• Assist with relocation of new hires (e.g. provide housing suggestions work onresidency permits access requests general project onboarding etc.).

Office

• Order and maintain office supplies.
• Ensure first aid kit is available as well as miscellaneous supplies.
• Stock items and maintain general cleanliness in common spaces throughout the office (e.g. break room(s); training room meeting rooms etc.).
• Maintain office phone list.
• Prepare for meetings (i.e. set-up for any special meetings).

Mail

• Handle general mail pick up & drop off.
• Prepare FedEx shipments and arrange for pick up or drop off including maintaining the FedEx mailing materials on site.

Special Events and Activities

• Coordinate and facilitate social outings and lunches as needed. For many events this would include showing up prior to the event to ensure everything is ready provide adequate directions for team members organization of accommodations for special dietary restrictions etc.
• Coordinate community service/volunteer opportunities.

• Bachelors degree (or current pursuit of a degree) in Business/Public Administration Finance/Accounting Management Education Social Science or a related field in Office Management and Administration (preferred).
• Previous experience with Microsoft Office products including Word Excel and PowerPoint.
• Strong organizational skills.
• Excellent written and verbal communication skills.
• Ability to multi-task independently.