Project administrator

Project administrator (36) hours per week The Hague
department: Finance & Control

Do you care deeply about improving the lives of children and young people Save the Children Netherlands is looking for a Project Administrator to keep the finances of the projects running smoothly and always this position you will collaborate with passionate teams while ensuring that resources are used effectively to maximize our impact. If you are organized proactive and always find a solution for every challenge wed love to hear from you.

About Save the Children:

More and more children worldwide are being oppressed by war poverty and natural disasters. The most vulnerable among them often pay the highest price. Save the Children is committed to these children. We believe in a world where children can grow up healthily have the opportunity to learn and play and are protected from violence and exploitation. We are where they need us. All over the world and in the most difficult times of crisis we are one of the first organizations to provide life-saving assistance to children and their families. We provide safety a place to play education and stand up for their rights.

What will you do as Project Administrator

The Project Administrator is responsible for maintaining accurate financial records ensuring proper coding and classification of transactions and providing guidance to have accurate and relevant data for internal and external financial reporting processes. The PA will also support the daily monitoring of the accounting transactions of the grants and ensure that accounting practices align with grant requirements.

Tasks and responsabilities:

• Ensures that all expenses are accurately categorized and coded in accordance with the accounting codes and cost centers provided by Control.
• Conducts regular reviews of financial data in the accounting system to verify accuracy consistency and relevance.
• Monitors the integrity of expense allocation and recommend improvements where needed.
• Monitors incoming and outgoing payments to ensure alignment with approved budgets and financial procedures
• Recommend improvements to expense allocation and financial documentation practices.
• Determines the financial and accounting structure of the projects for internal and external financial compliance.
• Assists in the financial reconciliation of finalized projects for closure.
• Ensures adherence to internal financial policies and donor-specific requirements.
• Supports internal and external audits including donor-specific audits in any requests related to the accounting system.
• Provides guidance to staff on basic financial procedures and coding practices.
• Contributes to the continuous improvement of internal financial processes.

Who are you

You are a detail oriented and resourceful professional with a passion for making a positive impact. You thrive in dynamic environments and have a keen eye for detail ensuring projects run smoothly from start to finish. Collaboration is second nature to youyou communicate clearly manage priorities effectively and support teams with efficiency and empathy. Youre comfortable with administrative tasks and always ready to learn and adapt. Most importantly you believe in the mission and values of Save the Children and are committed to contributing to meaningful change.

Whats on your resume

• Bachelors degree in accounting Finance or related field (CPA or equivalent certification preferred);
• A minimum of 2 years of proven relevant accounting experience preferably within a donor-funded environment;
• Solid knowledge of accounting principles and financial reporting;
• Familiarity with donor compliance requirements (e.g. Dutch Funding mechanisms EU UN foundations);
• Proficiency in accounting software (e.g. QuickBooks Oracle SAP) and Microsoft Excel;
• High level of accuracy with strong analytical problem-solving and organizational skills;
• Excellent command of Dutch and English language both spoken and written;
• You are entitled to work in the Netherlands.

What do we have to offer you

• What you do helps millions of children worldwide. Direct or indirect. There is no better work;
• Salary of course. We follow the salary scales of the government on the basis of a 36-hour working week. This position is classified according to salary scale 8 (minimum 324616 and maximum 434057);
• Your travel costs based on public transport will be fully reimbursed; you will receive an NS business card for this. We attach great importance to the climate and do not offer mileage reimbursement for motorized commuting;
• Annually 5 vacation weeks based on a 36-hours working week;
• The possibility to save extra leave days;
• The possibility to work 50% of your working week from home;
• Favorable pension scheme with Pensioenfonds Zorg & Welzijn;
• Plenty of room for training & development;
• A human employer that is constantly evolving. That means a place where you can be yourself shape changes and grow.
• Good to know: if you are hired you will initially receive a one-year contract with a chance of extension.

Offers are subject to positive references and the submission of a recent Certificate of Good Conduct (VOG).

Why do we ask for references and a VOG

Save the Children participates in the Inter-Agency Misconduct Disclosure Scheme.

As a childrens rights organization that fights abuse in whatever form we first of all want to be able to guarantee that our own employees are not guilty of this or have done so. Thats why we participate in the Inter-Agency Misconduct Disclosure Scheme. And we purchase standardized references when you apply for a job with us. By applying you agree to this.

What kind of employer is Save the Children

In the Netherlands you work together with approximately 150 colleagues but you are also part of an international network of more than 25000 colleagues in 110 countries. We are the worlds largest childrens rights organization but that doesnt mean our organization is impersonal. We make sure that everyones voice just like that of the children we fight for is heard. That every colleague can be themselves and develop further.

At Save the Children we are proud of our diversity. That is why we invite everyone to apply for a job with us regardless of gender sexual orientation religious and/or cultural background personality and/or other visible and invisible characteristics. We celebrate our differences because they allow us to grow together.

Application procedure:

Are you excited Send your application (cv and motivation letter) before the December 3 via the application form on our website. Unfortunately we will not process applications that come to us in any other way.

If there are enough applications the vacancy can be closed earlier so respond immediately.

We will try to respond to your application within 2 weeks of the closing date.

If you have any questions about the job please contact Carmen Mendez(Teamlead Financial Programme Management):

If you have any questions about the application procedure please contact Simcha Korbee (Coördinator Werving & Selectie)

* We only use all information you enter to process your application. No later than 4 weeks after the application procedure has ended we will delete your data from our systems.

* Acquisition for this vacancy is not desired.