Lodging Coordinator Winter '25-'26

Yellowstone Club is paradise in Montana. A private residential community in Big Sky Montana Yellowstone Club offers its Members the worlds only private ski and golf community. With fabulous skiing and snowboarding and the most gorgeous spring and summer weather to enjoy the 18-hole golf course rivers hiking biking and more our Members love being a part of this exceptional community. Our employees make the Yellowstone Club experience come alive. If you would love being a part of the Montana charm and providing the highest level of guest service ensuring no detail is too small to overlook and being a part of creating experiences then Yellowstone Club is looking for you.

Yellowstone Clubs Residential Services department is currently seeking candidates for a Lodging Coordinator for the upcoming Winter season!

The purpose of the Lodging Coordinator is to manage the lodging reservations for the rental program. Work closely with the property managers housekeepers and experience coordinators as well as the accounting sales and concierge teams.

Major Responsibilities:

• Ensure that each Member and guest receives outstanding service in a friendly environment which includes greeting and acknowledging every Member and guest maintaining outstanding service standards solid product knowledge and all other components of guest service.
• Empowered to guarantee total Member satisfaction display hospitality and professionalism to our Members at all times take pride in representing Yellowstone Club professionally with our Members and guests and assure that all transactions are handled in a legal and ethical manner.
• Understand and apply all property safety and security procedures to maintain a secure and safe environment for team members Members and guests at all the event of an accident or emergency seek medical attention if necessary and contact your direct manager the Director of Rentals & Cabins or Human Resources immediately.
• Maintain a favorable working relationship with allYellowstone Clubteam membersto foster and promote a positive working environment.

Essential Job Functions:

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Answering lodging inquiries via phone and email
• Processing lodging reservations through a club resort management system
• Daily management of reservation systems and reservation tracking spreadsheets
• The Lodging Coordinator will provide high-quality customer service to all Members and guests
• Enter Owner reservations into TEI

Other Duties and Responsibilities:

• Perform all duties and responsibilities in a timely and efficient manner in accordance with established Club policies procedures and standards of service to achieve the overall objectives of this position.
• Meet departmental productivity organization and consistency standards.

• Maintain a positive and respectful attitude.
• Treat Members guests vendors customers and co-workers with professionalism and respect at all times.
• Maintain privacy of our Members and guests at all times.
• Maintain a clean and neat appearance at all times.
• Communicate regularly and effectively with all employees supervisors managers and directors.
• Perform work in a safe and high quality manner.
• Project a favorable image of Yellowstone Club to Members and guests at all times.
• Must be able to work flexible work hours/schedule including evenings weekends and holidays. Long hours may be required due to business demands.
• Assist other departments as necessary during busy periods.

Disclaimer:

This job description is only a summary of the typical functions of this position and should not serve as an exhaustive or comprehensive list of all the possible duties tasks and responsibilities being performed by people assigned to this classification. All personnel may be required to perform duties outside of their normal responsibilities from time to time as needed.

Experience/Education Required

• 1-2 years of customer service related experience
• Proficiency in the Microsoft Office suite of programs
• High school diploma GED or vocational training or job-related course work required

Experience/Education Preferred

• 1 year of experience with a reservations system
• Proven experience using communication and organizational skills to accomplish goals
• Formal training at vocational schools colleges or universities recognized
• Similar combination of education and experience
• Knowledge of administrative and clerical procedures and systems such as word processing managing files and records designing forms and other office procedures and terminology.

Certificates & Licenses

• Valid US Drivers License

Computer Skills

• Proficiency in basic technology including smartphones computers and email.
• Proficiency and knowledge of Microsoft Office systems including but not limited toWord Excel Outlook Publisher and Power Point.

Language Ability

• Able to speak clearly and effectively with Members guests co-workers vendors and other Yellowstone Club departments. Able to write clearly and legibly.

Math Ability

• Able to perform basic math calculations.

Reasoning Ability

• Ability to solve basic problems and/or know when it is necessary to get a manager to assist in problem solving.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work for this position is usually performed in a climate-controlled environment. However the employee may be required to work outside in extreme heat cold rain wind snow or inclement weather as the demands of the position so dictate.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is occasionallyrequired to walk and work with hands and arms and lift up to 20 pounds. The employee is frequentlyrequired to talk and/or hear. The employee is constantly required to use their vision to perform an activity such as but not limited to: preparing and analyzing data and figures viewing a computer terminal extensive reading and determining the accuracy neatness attention to detail and thoroughness of the work assigned.The employee is constantly required to sit sometimes for several hours at a time and use their hands and fingers to operate a computer.

The position offered is a seasonal position located in Big Sky Montana.

Yellowstone Club offers great benefits including:

• Free transportation to and from Bozeman
• Complimentary shift meals
• Two employee ski days at the Yellowstone Club each month
• Discounted Ski Pass to either Big Sky Resort or Bridger Bowl
• Health Benefits for all Seasonal Employees
• 401k eligibility and bi-weekly match
• Access to onsite fitness center 24/7
• Discounted Employee Housing in Big Sky or Bozeman
• Discounts to over 1000 retailers through ADP LifeMart
• End of season employee appreciation day and retail sale

For more information about the Club visit.

#LI-CK1