Activities Director 2026-2027 School Year

Position: Activities Director

Term: Full-time 12 Months

Classification: Certified Exempt

Location: Carthage High School

Qualifications:

• Missouri State Teaching Certificate
• Masters Degree in Educational Administration or Athletic Administration (or equivalent)
• Successful teaching experience at the secondary level required; five or more years preferred
• Background in athletics and/or activities
• Head coaching leadership or administrative experience preferred

Supervisory: Yes

Reports to: High School Principal

(In coordination with the Superintendent for matters impacting district programs staffing and budgets)

General Expectations:

• Supports the mission of Carthage R-9 School District.
• Supports the value of education.
• Become familiar with enforce and follow all applicable Board policies and regulations administrative procedures other directions given by district administrators and supervisors and state and federal laws.
• Properly supervise students at all times if applicable to essential job functions.
• Obey all safety rules including rules protecting the safety and welfare of students.
• Care for properly use and protect school property.
• Maintain courteous and professional relationships with students parents/guardians other district employees and the public.
• Communicate effectively with supervisors department staff all members of the school district and community as required.
• Provides excellence in customer service both internally and externally.
• Complies with privacy rights and safeguards confidential and/or sensitive information pertaining to staff and students.
• Reacts to change productively and receive and transmit constructive criticism as it relates to job duties.
• Actively participate in professional development and obtain skills and information necessary to effectively perform job duties.
• Conduct all official business in a professional and timely manner utilizing district technology resources.
• Arrive to work and leave work at the time specified by supervisors and attend all required meetings pertinent to the position.
• Maintains accurate records and filing systems for accountability and audit purposes as required by law and Board policy.
• Solve practical problems as needed to complete job duties.
• Read and interpret documents such as work orders safety rules and handbooks and apply to job duties.

Essential Functions:

• Provide vision and leadership for athletic and activity programs in alignment with Board policy and the District Improvement Plan.
• Oversee and coordinate all MSHSAA-sanctioned activities student organizations and clubs within the high school.
• Schedule and coordinate athletics drama music and organizational events to ensure appropriate facility use and prevent conflicts.
• Serve as the primary contact for parents students staff community members booster clubs and the media regarding athletics and activities.
• Promote programs through traditional and digital communication platforms and maintain active involvement in COC and SWMO AD organizations.
• Manage daily operations of the Activities Office and coordinate closely with building and district administration.
• Advertise screen and recommend candidates for athletic and activity positions; assign supervise and evaluate coaches sponsors and directors.
• Provide orientation training and professional development for coaching and activity staff.
• Aid with development and manage both short-term and long-term budgets for athletics and activities.
• Oversee purchasing inventory and equipment bidding processes for all sports and activities.
• Collaborate with administration and the Booster Club on fundraising advertising sponsorships and partnership initiatives.
• Contract officials and assign workers for home contests including gate workers scorers timers supervisors and announcers.
• Coordinate and supervise night and weekend activities and assist in maintaining general student discipline in collaboration with building administrative staff.
• Coordinate transportation for all MSHSAA activities and manage logistics for pep buses and travel events.
• Work with the district facilities supervisor to maintain safe and functional athletic and activity facilities.
• Secure athletic trainers and emergency medical services for events.
• Ensure compliance with MSHSAA and NCAA guidelines including student eligibility physicals insurance and consent forms.
• Administer the districts voluntary drug-testing program in accordance with state regulations.
• Publish distribute and update the coaches handbook athletic code and related documents.
• Review athletic schedules to ensure equity appropriateness and balance for student participants.
• Collaborate with the Junior High Activities Director to align programs and provide continuity across grade levels.
• Coordinate and oversee summer athletic and activity camps.
• Promote and support student participation in all extracurricular programs.
• Foster school and community pride through effective communication events and public relations.
• Secures contracts for the use of practice and game facilities between the City of Carthage and the Carthage R-9 School District.
• Reviews all athletic schedules with administration and coaches contracting games as needed.
• Initiates requisitions for the issuance of checks for officials supervisory personnel transportation and entry fees.
• Carry out all other duties as assigned.

Physical Demands

• Requires mobility across athletic and activity venues and the ability to supervise in various environments.
• Work involves irregular and extended hours including evenings and weekends.
• The work environment is typically consistent with a standard school office setting. However the position also requires routine outdoor duties which may involve exposure to a wide range of weather conditions.
• The employee must be able to lift 25 pounds.

Attendance

Regular and consistent attendance is an essential function of this position.

The work conditions and environment described here are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Conditions and Environment

The individual who holds this position will regularly work in a school environment that is noisy and active. Occasionally the individual will be required to work outdoors for short periods of time to perform such tasks as loading and unloading students from district transportation and supervising recess.

Note: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities duties and skills required of personnel so classified. Furthermore they do not establish a contract for employment and are subject to change at the discretion of the employer.

Carthage R-9 School District is an Equal Opportunity Employer and does not illegally discriminate in its programs services activities or facilities.

Required Experience:

Director