Admin Assistant

Every role at Trove Brands is crucial to our overall success. Your specific responsibilities as a part of Team Trove will include:

The Admin Assistant will directly support and assist the Executive Assistant in a variety of projects for the CEO and two company Board Members. Projects include running errands conducting research assisting with high-level projects scheduling meetings organizing calendars providing personal assistance and offering general support to the executive assistant. The ideal candidate will be detail-oriented quick-thinking and a problem-solver who is self-motivated impeccably organized and will thrive in a fast-paced environment with diverse responsibilities and deadlines. 

• Perform administrative tasks to support the team i.e. expense reports administrative filing research requests company communication etc.
• Assist in document creation and meeting preparation agendas PowerPoint and other meeting presentations including preparing Excel etc.
• Answer customer phone calls and direct guests to the company executives.
• Conduct research compile reports and present data to a variety of audiences.
• Run errands and make returns as needed.
• Work collaboratively with other members of the leadership team to ensure a cohesive and effective environment.
• Manage Board Members non-profit childrens book series social media postings sending out newsletters set up vendor/sales opportunities updating websites etc.
• Serve as a backup to the Executive Assistant in managing the calendars and schedules for executives and Board Members including scheduling appointments with internal and external contacts when they are unavailable. Maintain a high degree of confidentiality discretion and tact.

Qualifications :

We seek team members who are adept at contributing their personal expertise to a collaborative work environment. For this role were looking for someone with the following skills and experience:

• 2 years commitment
• Enjoys working in a fast-paced environment: proactive highly motivated creative quick thinking and deadline driven.
• Ability to manage and prioritize multiple complex projects with competing priorities and deadlines; time management skills are criticalsomeone who can juggle many balls in the air.
• Superior organization self-motivation and self-management skills as well as strong analytical and problem-solving skills are essential
• Professional demeanor and appearance are a mustfriendly positive and upbeat personality.
• Keen attention to detail sound judgment commitment to maintain a high level of confidentiality and diplomacy resourceful and creative.
• Intermediate to advanced knowledge of software packages including Microsoft Office Suite particularly Excel. Ability to quickly learn and adapt to new programs technologies or processes.
• Impeccable communication skills (written and verbal) and interpersonal skills.
• Willingness to run errands with a reliable personal vehicle (gas reimbursed)
• Prior Administrative/Executive Assistant experience required.

Additional Information :

Our culture is passionate entrepreneurial and energetic. We value innovation through collaboration. And while we work smart and hard we also connect and celebrate with equal gusto. We host team-building activities athletic events and seasonal celebrations to foster a sense of community and recognize accomplishments. Bottom line Youll love it here.

Among the many benefits our team members enjoy are:

• 401 (k) package with employer matching
• Maternity/Paternity leave
• Full indoor basketball/volleyball court
• Fully equipped fitness center (cardio weights functional fitness area lockers showers etc.)
• Yoga studio
• Meditation/Nap room
• And much more!

Trove Brands is an equal opportunity employer.

Phone calls regarding this position are not accepted.

Remote Work :

No

Employment Type :

Full-time