Senior Director of Executive Planning & Project Management

WELCOME TO YOUR CENTER!

Established as a community non-profit in 1972 The Center provides targeted programs and services to the full diversity of the San Diego LGBTQ community. The mission of The Center is to enhance and sustain the health and well-being of the lesbian gay bisexual queer transgender nonbinary immigrant and HIV communities for the betterment of our entire San Diego region. Our vision is to create a Center and Center culture where every person feels and knows that they are welcomed valued and supported. As the beacon for our regional LGBTQ community we actively recommit to being a more vibrant bold innovative safe and modern center each day than the day before. The Center is sex-positive and provides advocacy and critical health and social support services to support our community members through all stages of life focusing on our deeply held values of equity social justice and client-centered trauma-informed care. The Center currently has over 75 staff working at five facilities across San Diego County.

POSITION SUMMARY

The Senior Director of Executive Planning & Project Management (SDEPM) has an important role in the core executive functions of The Center and the execution of its mission and Strategic Plan. The SDEPM reports directly to the Chief Executive Officer (CEO) and works closely with the Senior Team to manage and plan for executive projects; this position is also a member of the Leadership Team comprised of The Centers Senior Directors.

Currently reporting to an 11-member Board of Directors The Centers CEO is responsible for managing an annual budget of $17 million and leading the organizations staff of over 100 employees. The SDEPM serves as the liaison to the Board of Directors working with the Board and CEO in their partnership to annually review and refine the organizations long- and short-term strategic goals to and to cultivate an engaged effective and strategically aligned Board of Directors. This role helps ensure the highest standards of governance practice and organizational leadership by facilitating communication between the CEO Board Chair and Committees and senior staff and by supporting the implementation of Board-driven priorities and initiatives. The position requires discretion judgment and an understanding of governance development and organizational strategy.

This role also involves working closely with the CEO and Deputy CEO to ensure that all executive priorities are successful and cohesive with each other and with The Centers strategic plan. To accomplish this the SDEPM supports the work of the Board of Directors and facilitates cross-department collaboration and alignment. The SDEPM is responsible for the development tracking and execution of critical executive projects as defined by the CEO while partnering with other Senior Team and Leadership Team members to maintain clear and effective communication to the Senior Team and across the organization. The SDEPM directs the Executive Assistant in managing the CEOs calendar ensuring its alignment with executive priorities.

PRIMARY ROLES & RESPONSIBILITIES

Program/Impact Area Management Implementation and Outcomes

Executive Priorities and Project Management

• Direct special projects and executive priorities as assigned including Board and Board Committee priorities projects that involve multiple departments and staff members or are otherwise unassigned to a Center department. Partner with the CEO and DCEO to help support and connect executive priorities; design project plans or procedures to ensure progress toward assigned priorities and evaluate their implementation.
• Proactively identify and find solutions to barriers to success for assigned projects. Regularly communicate with leadership about project prioritization status and updates of assigned projects; ensure the right leaders are included under The Centers MOCHA project management tool.
• Manage tools that evaluate progress toward the organizational strategic plan and annual CEO goals.
• In partnership with the Executive Assistant ensure that the CEOs calendar is reflective of current priorities adjusting as priorities shift.
• In partnership with the Executive Assistant organize quarterly Senior Team retreats including preparation of agendas and briefing materials.
• The SDEPM is responsible for all functions of the Executive Assistant particularly CEO calendar management in the event of absence or vacancy.

Facilitator of the Senior Team

• With the DCEO organize quarterly Senior Team retreats including preparation of agendas briefing materials and ensuring follow-up actions are resolved.

Liaison to the Board of Directors/Board Management

• Partner with the CEO to strengthen the Boards leadership capacity composition and deep engagement in alignment with the mission CEO priorities and organization-wide strategic goals.
• Partner with the CEO and Board Chair/Co-chairs to plan the work of the Board over the fiscal year to accomplish the Board governance calendar and support the ongoing evolution of the Board incorporating established Board priorities emerging community issues and The Centers strategic goals.
• For projects and action items in the Board governance calendar/Board priorities manage Board/Committee/Board task force/relevant staff teams progress toward goals along established timelines.
• Manage recruitment and onboarding process for prospective Board candidates/new Board members.
• Partner with the CEO Chair/Co-chairs and Committee Chairs to plan meeting agendas and presentations that allow for effective productive and engaging meetings.
• Manage the Boards administrative and logistical matters including the successful execution of all Board and committee meetings and annual retreats; manage all Board records and materials requiring Board review or action. Manage and track all Board votes and resulting action items or records and ensure sufficient notice for Board action.
• Collect and distribute monthly reporting on progress toward Strategic Plan goals to the Board of Directors; ensure Board review of financial reports and other progress reports as needed.

Team Development & Mentorship

• The SDEPM implements The Centers management framework (The Management Center) in supervision of the Executive Assistant and in management of cross-department project teams.

Fiscal/Budget Management

• Responsible for development of the budget for the CEOs office (including Board expenses) and monitoring the Board expense budget line and expenses relating to the CEOs office in the Management and Development cost centers.
• Support the annual budget development process by organizing the schedule of the CEO Senior Team Finance Committee and Board members review; provide other administrative support as needed.

Leadership Team Member

• The SDEPM is responsible for organizing the monthly Leadership Team meeting including preparation of agendas trainings and briefing materials in support of the annual leadership training goals and vision for the Leadership Team.
• The SDEPM is a member of the Leadership Team and shares responsibility of building a cohesive and positive Center culture and the next generation of Center leaders; this includes mentoring staff providing historical information connecting leaders with resources and rotating responsibility of the All-Staff meeting and Managers & Directors meetings with the other Senior Directors.
• Responsible for maintenance of the Organizational Calendar for Senior/Leadership Teams and ensuring calendared priorities are addressed in Senior/Leadership Team meetings.
• The SDEPM will step in to help provide leadership support when the organization is experiencing significant staffing gaps or responding to a crisis.
• This position along with the other Senior Directors is responsible for disseminating information from the Senior Team to their staff teams and raising questions or concerns to the Senior Teams awareness. The SDEPM serves as a conduit between the Senior Team and the Leadership Team in between meetings.

Required Qualifications:

• Education/Experience: Bachelors degree required. Several years of experience providing administrative support to C-level executives. Several years of experience with project management. Prior experience working in the LGBT and HIV communities preferably in a nonprofit setting.
• Professional Skills: Basic familiarity with nonprofit budgets/some financial literacy. Strong research and analytical skills. Ability to lead projects or system flows involving multiple teams/stakeholders. Ability to manage multiple tasks with shifting priorities. Excellent interpersonal skills and ability to work with diverse community groups.
• Technology Skills: Intermediate skills in Microsoft Office Suite.
• Language Skills: Fluency in English.

preferred QUALIFICATIONS:

• Education/Experience: Masters degree.
• Language Skills: Fluency in Spanish is highly preferred.

COMPENSATION & BENEFITS:

• Compensation: The pay range for this position is $95000 - $100000 and is commensurate with experience. This is a Full-Time Regular Exempt position.
• Benefits: The CENTER offers a robust benefits package inclusive of Competitive Pay Scales 401(k) Retirement Plan (with company match) Full Medical Dental Vision and Chiropractic Health Coverage Out-of-Pocket Optional Coverage for Spouses Domestic Partners and Dependent Children Full-time and Part-Time Schedules Generous Vacation and Holiday Benefits Professional Training & Development Experiences Opportunities for Promotion & Advancement.

Equal Opportunity Employer

The San Diego LGBT Community Center is an equal opportunity employer to all regardless of age ancestry color disability (mental and physical) exercising the right to family care and medical leave gender gender expression gender identity genetic information marital status medical condition military or veteran status national origin political affiliation race religious creed sex (includes pregnancy childbirth breastfeeding and related medical conditions) and sexual orientation.

Required Experience:

Exec