Occupancy Planner

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We are looking for an Occupancy Planner to join our Occupancy Planning and Management Account team.

What this job involves

As Occupancy Planner you will be responsible for tracking analyzing and managing the space and occupancy data. You will support the Senior Occupancy Planner with this information to develop scenarios analytics space plans and projects for our clients portfolio across the EMEA region.

This is a HRBYID work role we are looking for a candidate in the Warsaw Poland area who can work from our clients office or the JLL office 1-2 days a week.

Your Key Responsibilities will be centered around maintaining the clients portfolio of space within the CAFM system including but not limited to the following activities:

Space Data Management

• Keep floorplan layouts space types furniture and employee allocations up to date.

• Regular data auditing portfolio site alignment to lease database and other systems.

• Maintain accurate occupancy records and metrics in the CAFM system (FMS) as well as how we share or report the data and insights.

• Generate regular occupancy reports and performance metrics include monthly headcount reporting portfolio reporting & ad-hoc space lab Business Unit and headcount analysis requests.

• Conduct comparative analysis of occupancy performance across properties.

Additionally you will contribute to and support the regions Senior Occupancy Planner in the following activities:

Space Planning

• Analyze current and projected space needs across portfolio properties

• Create detailed space allocation reports plans and layouts: Workplace programming footprint recommendation test fits furniture planning neighborhood planning tactical planning.

• Through Utilization and Attendance analysis create responsive efficient and future-ready workplace environments.

• Develop comprehensive occupancy forecasts and space utilization models

• Develop scenarios for space reconfiguration and relocation planning

• Ad-hoc space requests

Strategic Planning

• Collaborate with Transactions teams to align occupancy strategies with market conditions

• Support lease renewal negotiations with occupancy impact analysis

• Create responsive efficient and future-ready workplace strategies aligned to the clients Hybrid Workplace model.

• Monitor occupancy metrics and trends to identify optimization opportunities

• Provide data-driven insights for strategic real estate decisions.

Client and Account Initiatives

• Manage technology integration by supporting site set up of the clients Mobile Workplace App used for space bookings wayfinding office information and more.

• Contribute to quarterly CPI initiatives and Quarterly Business Reviews (QBR)

Business Intelligence

• Extract and analyse data to support in the BI Dashboard development initiatives of Occupancy Planning our client and the Account.

• Contribute to integrations of AI capabilities with client account and personal initiatives to increase productivity and strengthen deliverables and insights.

Sounds like you To apply you need to be

Proactive

Asking the right questions to understand our clients underlying needs will help you be effective in your role. We will expect you to work independently multi-task and manage your time to meet deadlines as youll often need to reorganize your daily schedule to deal with your teams changing necessities and requests. We will also look to you to be proactive and innovative in developing solutions with your stakeholders and driving their implementation.

Tech-savvy

You will be successful in the role if you are comfortable using software to support planning solutions and communicate ideas clearly with the planning team and client. This includes having advanced skills in AutoCAD and Microsoft Excel (pivot table vlook-up cell calculations). In addition proficiency in Microsoft Office Suite and the ability to consolidate data and floor plans into PowerPoint Presentations and experience with CAFM / IWMS software will be highly valuable.

A communication champion

Excellent communication skills are important both written and spoken. An individual with strong interpersonal skills able to understand complex ideas and communicate them to others and an ability to interact with external and internal clients will be successful in the role. Most importantly it would help if you look forward to working as part of a diverse supportive and talented team.

Dynamic

Thinking strategically simplifying the complex seeing the big picture and driving results are a few of the roles basic requirements. Moreover you should thrive on change and have an appetite for risks. We would love your intellectual curiosity towards digital drive hunger for learning and urge to meet deadlines.

Below are skills and experience that we are looking for:

Strong AutoCAD and Excel capabilities

Advanced data analytical skills and ability to articulate stories through data

Attentive to detail and accuracy - particularly numbers and spatial creativity

Highly organized and attention to detail

A working knowledge of occupancy utilization office design principles and trends such as the hybrid workplace is preferred

A Bachelors Degree in Real Estate Finance Architecture Design Construction Management or related field is preferred

Ability to lead through influence

What you can expect from us:

• Contract of employment
• Benefits package (private healthcare cafeteria system life insurance)
• Hybrid work possibility (3 days from the office per week) in an attractive location (Warsaw Spire) near the subway station
• Opportunity to demonstrate your own initiatives in a multinational Company with great and long-term career prospective
• Opportunity to participate in training and development programs
• Friendly and supportive company culture

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

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