Administrative Assistant (Research Institute)

Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research Right here in Montreal! At the Research Institute of the McGill University Health Centre (RI-MUHC) you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a difference!

Job Description

RESEARCH INSTITUTE OF THE MUHC
The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal Quebec the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).

Position summary
Under the supervision of the Director of the Centre for Innovative Medicine (CIM) the incumbent is responsible for establishing and maintaining effective and efficient administrative support functions and services for the Department.

The incumbent provides administrative support to the Director including managing their schedule following up on issues and coordinating meetings and routing email and requests to the appropriate resource and provides administrative support to managers as needed.

The incumbent also oversees the reception department at the CIM Glen Site including employee training and supervision. They advise on various questions issues and inquiries delegate and assign tasks to junior clerk and junior administrative assistants and plan and organize their work based on workload and priorities. The incumbent continuously seeks to improve efficiency and acts as a backup receptionist when required.


General Duties
Supervise the reception area and its staff
Resolve issues as they occur delegate tasks to junior clerks and sets objectives deadlines and priorities provide guidance and advice to team members
Improve internal processes and procedures by identifying potential enhancements and implementing measures to increase productivity. Conduct annual performance reviews and make recommendations or decisions related to performance management and other personnel matters
Maintain the directors schedule and drafts minutes
Follow up on issues on behalf of the director and route matters requiring their attention
Assist the CIM Director of operation and the management team in their administrative duties
Assist with day-to-day department operations: follows-up on required documents for account openings assists in completing CIM Service Term Agreements and obtaining signatures
Assist with employee onboarding including ID card requests and access permissions (C2)
Deliver Medivisit training sessions
Manage meeting logistics and conference room bookings coordinate and attend meetings prepare agendas and supporting documents take minutes when required and assist with organizing special events and staff activities.
Prepare monthly invoices and patient stipends for the management team.
Perform other administrative duties as assigned by the immediate supervisor.

Website of the organization

/ Experience

Education: Diploma of College Studies (DEC)
Field of Study: Office Systems Technology
Other education considered an asset for this position: other equivalent experience
Work Experience: 5 years of experience with similar responsibilities

Required Skills

Ability to take initiative
Aptitude for working in a dynamic and constantly evolving environment
Capacity to manage several projects and priorities simultaneously
Strong sense of diplomacy discretion and sound judgment
Excellent oral and written communication skills in French and English
Very good command of computer tools (Outlook Word Excel Access and PowerPoint).

Additional information

Status : Temporary Full-time (35 hours/week)
Pay Scale: $41550.60 - $62353.20
Commensurate with education & work experience.
Work Shift: Monday to Friday 8:30am to 4:30pm
Work Site: GLEN Site 1001 boul. Décarie

***If you wish to include a cover letter please attach it with your resume in one document. ***

Why work with us

4-week vacation 5th week after 5 years
Bank of 12 paid days (personal days and days for sickness or family obligations)
13 paid statutory holidays
Modular group insurance plan (including gender affirmation coverage)
Telemedicine
RREGOP (defined benefit government pension plan)
Training and professional development opportunities
Child Care Centres
Corporate Discounts (OPUS Perkopolis)
Competitive monthly parking rate
Employee Assistance Program
Recognition Program
Flex work options and much more!


learn more about our benefits please visit IS NOT A HOSPITAL POSITION.

Equal Opportunity Employment Program

The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity diversity and inclusion within its community. We welcome applications from all qualified candidates who self-identify as members of racialized groups/visible minorities women Indigenous persons persons with disabilities ethnic minorities and 2SLGBTQIA persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact