Youth Programs Coordinator

POSITION SUMMARY:

Date application must be received for priority consideration by: November 21 2025
Anticipated Appointment Begin Date: January 5 2026
Closing Date or if blank Open Until Filled:
Job Family Group: Administrative and Professional
Division/Department: Academic and Student Affairs/Outreach and Engagement
Compensation Range (commensurate with experience): $4028.10 - $4505.45 monthly or $48337.20 - $54065.40 annually @ 1.0 FTE
FLSA Status: Exempt
Appointment Basis: 12-month
Time Type: Full-time
Benefits Eligible: Yes
Renewable/Non-renewable/Grants/Limited Duration/Temporary: Non-renewable
This position is supported by non-recurring funds designated for specific studies projects or programmatic initiatives. Such funding sources may include but are not limited to grants gifts contracts awards incidental student fees targeted federal or state appropriations or self-supporting program revenues. Positions supported by these sources are categorized as non-renewable and annual reappointment is contingent upon the continuation of the event of a loss or reduction of funding appointments supported by these sources may be terminated without advance notice.
This position must possess and maintain a current valid Driver License: Yes
This position is designated as a critical security-sensitive or safety-sensitive position; therefore the incumbent must successfully complete a Criminal Background Check: Yes
Lead Work/Supervisory Responsibilities: Yes
Work Location Type: On-campus
Work Hours: M-F (8:00a 5:00p) Hours are subject to change with notice.
Worker Status: Must be able to legally work in the United States without visa sponsorship

SPECIAL INSTRUCTIONS TO APPLICANT:

• Each applicant is required to provide (as attachments to the online application) the following supplemental documents: (1) a letter providing some detail of the applicants qualifications and interest in the position; and (2) current resume/CV. - PLEASE NOTE - during the application process you will be prompted to attach these documents in the area titled Resume. Please either combine ALL documents into ONE attachment OR upload each item separately in this section. Failure to upload ALL of the required documents may disqualify application from consideration.
• For inquiries and additional information please contact Human Resource Services via email at or by phone at .
• To view SOUs very generous benefits and pension programs available to eligible positions please visit benefits package is an important complement to the offered salary and ourTotal Compensation Calculator demonstrates our value and commitment to our employees.

POSITION DESCRIPTION:

The Youth Programs Coordinator focuses their time on providing inclusive and engaging learning environments in support of students and instructors across the spectrum of race ethnicity ability and other identity factors. Through this lens this staff member implements coordinates develops and supervises innovative existing pre-college youth programs including academic camps academic competitions and enrichment classes for ages 6-18. This position initiates and nurtures collaborative efforts among SOU departments regional schools and educational entities building long-term critical contacts to grow and nurture enrollment.

Minimum Requirements

• Bachelors degree.
• Experience supporting equity diversity and inclusion in their work place.
• Experience with curriculum development and working collaboratively with instructors.
• Experience successfully coordinating classes workshops and special events.
• Self-directed with ability to work independently in managing projects and programs.
• Experience effectively using word processing spreadsheet and database software.

Preferred Requirements

• Secondary or post-secondary teaching experience.
• Experience planning hiring instructors for and overseeing complex multi-site programs.
• Marketing and promotional skills in writing for brochures and class listings.
• Cost analysis and experience in developing budgets.

Essential Functions

Duties - The following examples are typical work activities that are meant to illustrate the general range of work functions and are not meant to be all-inclusive or restrictive:

(40%) Administer and Supervise Academic Competitions:

• Work with schools to solicit competing teams.
• Establish rules and select judges.
• Identify and assist individual event coordinators solicit and coordinate additional volunteers.
• Schedule dates and timelines with coordinators schools and coaches secure rooms order catering arrange parking codes organize supplies create brochures and notifications to coaches oversee competitions procure and create award certificates plaques and trophies for finalists.
• Connect the event to SOU academic departments and Admissions.
• Assure enrollment evaluation and success of programs.
• Work with Youth Programs Associate Director to identify a competitions cohort and matriculation rate into additional Youth Programs.

(30%) Coordinate and Implement SOU Academic Department Partnership Programming:

• Coordinate between SOU campus partners and Youth Program staff to provide support for program needs.
• Coordinate with outside data vendor (Ideal Logic) for creation of student application and registration content. Submit and track wage agreement requests and professional services contracts making adjustments to account for changes in the agreement (such as cancelled classes). Coordinate with Service Center to ensure receipt of payroll paperwork.
• Identify necessary on and off campus class spaces. Coordinate access with building managers SOU facilities management and EMS scheduler and academic departments. Negotiate and file rental agreements and coordinate access for off-campus class locations.
• Procure course supplies.
• Administer course evaluations including: student evaluations instructor evaluations family and community surveys. Report and use data collected to identify needs and shape future offerings.
• Act as primary site supervisor for instructors while classes are in session.

(20%) Provide Instructional Coordination for Residential Camps:

• Develop and implement academic enrichment offerings for all residential programs.
• Coordinate with camp director/partner organizations to develop course offerings.
• Recruit instructors who support camp instructional goals; Process submitted course proposals. Develop and administer training to ensure instructors are familiar with SOU Youth Programs procedures.
• Submit and track wage agreement requests and professional services contracts making adjustments to account for changes in the agreement (such as cancelled classes). Coordinate with Service Center to ensure receipt of payroll paperwork.
• Develop course descriptions; generate classroom and computer lab requests coordinate necessary: software and login requests parking codes HVAC requests and key/fob access.
• Procure course supplies.
• Communicate with residential camp staff and directors SOU academic departments building managers. Help troubleshoot during camp programs.
• Identify and supervise volunteers and staff for various residential programs as needed.

(10%) Program Recruitment and Marketing:

• Using knowledge and prior experience with secondary education collaborate with audience development team to create marketing materials for all of the above programs including pamphlets posters newsletters brochures flyers web pages social media posts newspaper articles email ads and give-away items with SOU logo.
• Together with the Associate Director of Outreach and Engagement promote a pathway from non-credit programs for younger students to pre-college credit programs.

Skills Knowledge and Abilities

• Excellent communication skills; demonstrated ability to effectively communicate information in a clear and understandable manner both verbally and in writing.
• Demonstrated customer service experience requiring a very high level of diplomacy and professionalism to effectively handle a broad range of sensitive interpersonal situations.
• Demonstrated ability to interpret and consistently apply a wide variety of complex policies and procedures where specific guidelines may not always exist.
• Expressed ability to work with frequent changes in policies and procedures under pressure of deadlines in a fast-paced environment.
• Demonstrated ability to proactively assess work operations and anticipate potential problems; ability to develop and implement strategies for preventing/resolving problems.
• Great ability to effectively perform work of a highly sensitive and confidential nature that requires access to information. Must be able to exercise sound judgment and discretion tact and diplomacy.
• Takes initiative in independently planning organizing and performing work assignments within broadly defined parameters
• Demonstrated ability to work with a high level of productivity and accuracy/attention to detail.
• Excellent organizational and time management skills with the demonstrated ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
• Excellent computer skills and proficiency with a variety of computer applications including word processing spreadsheets databases online systems social media platforms Internet as well as online calendaring and email.
• Demonstrated ability to initiate establish and foster communication and teamwork by maintaining a positive cooperative productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
• Willingness to and work effectively in a heavily bureaucratic environment which requires regular interaction with a number of levels within the organization and multiple outside agencies.
• Working knowledge or ability to quickly learn university infrastructure policies and procedures.
• Demonstrated ability to provide training and direction to student assistants.
• Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.

Physical Demand

• Normal office activities such as sitting/standing at a desk using a computer answering phones and communicating in person both in writing and via phone with others.
• Must be able to perform driving-related duties which are essential to the position with or without reasonable accommodation.
• Requires visits to local schools and teaching sites.
• Ability to transport up to 25 lbs.

Special Conditions

• This position is supported by non-recurring funds designated for specific studies projects or programmatic initiatives. Such funding sources may include but are not limited to grants gifts contracts awards incidental student fees targeted federal or state appropriations or self-supporting program revenues. Positions supported by these sources are categorized as non-renewable and annual reappointment is contingent upon the continuation of the event of a loss or reduction of funding appointments supported by these sources may be terminated without advance notice.
• Must be willing to travel and attend training programs off-site for occasional professional development.
• Must be able to work additional hours and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
• Must be able to successfully pass a pre-employment background check.
• This position classification has been defined as exempt and is not subject to the overtime provisions of the Fair Labor Standards Act (FLSA).
• The person holding this position is considered a mandatory reporter under the Oregon Revised Statutes and is required to comply with the requirements set forth by the Oregon Department of Human Services.

SOU is an equal access AA/EOE committed to achieving a diverse and inclusive workforce

In compliance with the Americans with Disabilities Act (ADA) Southern Oregon University will provide if requested reasonable accommodation to applicants in need of accommodation in order to provide access to the application interviewing and selection process. You are not required to note the presence of a disability on this application. If however you require a reasonable accommodation in the application and/or interview process due to disability requests must be made in a timely manner to Human Resources.

Diversity Statement:
Southern Oregon University is a welcoming community committed to inclusive excellence and the celebration of diversity. Without diversity our educational process is diminished. Working together in support of our commitment to diversity we strengthen and enrich our role as learners educators and members of a tightly connected global community. We encourage those who share in our commitment to diversity to join our community and we expect all our employees to demonstrate an ability and desire to create an inclusive campus community.

SOU Land Acknowledgement
We want to take this moment to acknowledge that Southern Oregon University is located within the ancestral homelands of the Shasta Takelma and Latgawa peoples who lived here since time immemorial. These Tribes were displaced during rapid Euro-American colonization the Gold Rush and armed conflict between 1851 and 1856. In the 1850s the discovery of gold and settlement brought thousands of Euro-Americans to their lands leading to warfare epidemics starvation and villages being 1853 the first of several treaties were signed confederating these Tribes and others together who would then be referred to as the Rogue River Tribe. These treaties ceded most of their homelands to the United States and in return they were guaranteed a permanent homeland reserved for them. At the end of the Rogue River Wars in 1856 these Tribes and many other Tribes from western Oregon were removed to the Siletz Reservation and the Grand Ronde Reservation. Today the Confederated Tribes of Grand Ronde Community of Oregon () and the Confederated Tribes of Siletz Indians () are living descendants of the Takelma Shasta and Latgawa peoples of this area. We encourageYOUto learn about the land you reside on and to join us in advocating for the inherent sovereignty of Indigenous people.

Notice to Prospective Employees
Section 485 of the Higher Education Act and The Federal Crime Awareness and Campus Security Act of 1990 (now referred to as the Clery Act) require that prospective employees be notified of the availability of SOUs Annual Security and Fire Safety Report. The report provides the annual statistics and campus policies for the reporting of and responding to campus crimes and fires; access to campus facilities; conduct code and campus policies on the use possession and sale of drugs/alcohol; and educational/information programs to inform the campus community about campus security procedures and crime prevention.

An electronic copy of the Annual Security Report (ASR) can be accessed at the following link: A physical copy of the ASR is available at no charge upon request. To request a copy please visit the Office of the General Counsel located in Churchill Hall 1250 Siskiyou Boulevard Ashland Oregon 97520. For more information call or email.