Executive Assistant to the Executive Director (Hybrid)

This announcement is not governed by the selection processes of the classified personnel system.

Join our team and make a positive impact for your State as an Executive Assistant in the Department of Revenue!The Colorado Department of Revenue is actively seeking a highly organized results-driven and emotionally intelligent professional who thinks critically and enjoys collaborating with diverse people to help accomplish both smaller projects and strategic initiatives.

About Us:

The Colorado Department of Revenue (DOR) is a dynamic public sector organization committed to innovation exceptional customer service and building a diverse and inclusive workforce. Our mission is to be a trusted partner to every Coloradan and we approach our work through our core values of service teamwork accountability integrity and respect. If youre looking for a career where you can make a real difference DOR is the place for you.

About the role:
TheExecutive Assistant to the Executive Director at the Department of Revenue provides high-level administrative organizational and strategic support to the Executive Directors Office. This role encompasses traditional executive support while also serving as a key coordinator and liaison for the Departments regulatory agencies and the state licensing authority. The EA also supports the Deputy Executive Director and additional EDO leaders to ensure efficient operation confidentiality and effective communication with both internal and external stakeholders.

What Youll Do:

• Legal Document Management and Tracking:Assist the Executive Director and DOR legal counsel with the coordination tracking and organization of sensitive legal documents policy drafts and regulatory filings.

• Formal Action Support:Manage the administrative flow and coordination for formal regulatory actions including the tracking and routing of stipulations orders to show cause and final agency orders.

• Service Coordination:Coordinate the official service and documentation requirements for legal and regulatory documents ensuring compliance with administrative procedure and legal deadlines.
  Executive Administration and Office Management

• Manage Complex Schedules:Proactively manage calendars including scheduling meetings coordinating internal and external appointments and prioritizing commitments based on strategic importance.

• Correspondence and Communication:Draft proofread and manage sensitive correspondence memos reports and presentations for senior leadership ensuring high standards of professionalism and accuracy. Act as a primary point of contact and filter for communications directed to the Executive Director.

• Meeting Preparation and Logistics:Organize and coordinate executive-level meetings including Cabinet-level and board meetings. Prepare agendas compile background materials manage technology record official minutes and ensure timely follow-up on action items.

• Travel Coordination:Coordinate and manage all travel logistics and itineraries for the Executive Director.

• Office Operations:Maintain a highly organized and confidential executive office environment managing files documents and sensitive information with discretion.

• Liaison Role:Serve as the central point of contact for external stakeholders including the Governors Office other state agency heads legislative staff and external regulatory bodies.

• Project Management:Coordinate cross-functional projects and initiatives originating from the Executive Directors office ensuring alignment across regulatory agencies and departmental priorities.

• Issue Resolution:Triage and track sensitive public inquiries and complex regulatory issues escalated to the Executive Director ensuring timely referral to the appropriate departmental division for resolution.

Education and Experience

Required:

• Bachelors degree in Business Administration Public Administration Legal Studies or a related field and a minimum of 5 years of progressively responsible experience providing executive support to a senior executive or director;

OR

• Associate degree in Business Administration Public Administration Legal Studies or a related field and a minimum of 7 years of progressively responsible experience providing executive support to a senior executive or director;

OR

• Minimum of 9 years of progressively responsible experience providing executive support to a senior executive or director

Preferred:

• Experience in a government regulatory or legal environment

• Advanced Administrative and Organizational Skills:Exceptional ability to manage multiple priorities meet deadlines and handle confidential information with impeccable judgment and discretion.

• Legal/Regulatory Acumen:Strong understanding of government operations the legislative process and the role of a state regulatory and licensing authority. Proven experience handling and coordinating formal legal or regulatory documents (like stipulations or orders to show cause) is highly desirable.

• Communication Skills:Superior written and verbal communication skills including the ability to draft professional precise and persuasive materials.

• Technology Proficiency:Expertise in Microsoft Office Suite and Google Suite (Word Excel PowerPoint Outlook) and experience with calendar/scheduling software document management systems and virtual meeting platforms.

• Interpersonal Skills:Proven ability to build and maintain effective working relationships with diverse stakeholders including high-ranking officials staff and the public.

Conditions of Employment with theCDOR:

Employees are in a position of public trust in the performance of their job duties and must operate in a manner that maintains the highest standards of honesty integrity and public confidence.

As a condition of employment with the CDOR all personnel must file all necessary Colorado Individual Income Tax (CIIT) returns and pay tax obligations therefore all employees must undergo a pre-employment evaluation of their tax records/accounts to ensure compliance with this policy. Final candidates must also complete a successful background investigation and reference check prior to appointment. Certain positions based on duties may require scheduled background investigations.

Pursuant to theUniversal Driving Standards Policy any worker who will be expected to drive a State-owned vehicle is responsible for maintaining a safe driving record and a valid driver license prior to driving any State-owned vehicle.

To be compliant with the new fleet vehicle policy Motor Vehicle Records (MVRs) will be pulled for review for workers who:

• Have an assigned State fleet vehicle

• Are required to operate a vehicle as part of the position

• Utilize a State fleet vehicle as a pool vehicle

Minimum Qualification Screening

A Human Resources Analyst will review work experience/job duties to determine whether you meet the minimum qualifications for the position for which you are applying.

• Required attachments: Resume Cover letter

• Applications will be reviewed continuously until the position has been filled with a first review date of 11/10/2025

• List your employment history starting with the most recent job including part-time temporary and volunteer jobs. If more than one job was held with a given organization list each job held as a separate period of employment.

• Information must be accurate including dates of employment. If it is found that information provided is falsified you will not be considered for a job with the State of Colorado and/or may be removed from a job after hire.
  

Email Address:

All correspondence regarding your status in the selection/examination process will be conducted via email. Please set up your e-mail to accept messages from and addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

Equity Diversity and Inclusion Compliance

The State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.

The Colorado Department of Revenue is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our ADAAA inbox

We are committed to building work environments that are inclusive and reflect our communities and the diverse talents of all people. We strongly encourage candidates from all backgrounds and abilities to apply.