Program Support Specialist

Company Overview:

As a long-time leader in Connecticut New Reach hopes to now chart a new path by fundamentally shifting how our community manages and responds to the homelessness and housing insecurity crises. With increased focus on preventing evictions and providing long-term stability for those who are establishing their independence we believe a true systems change is possible. We imagine a world where the need for shelter is minimal because individuals and families are able to stay in their homes instead of being evicted and those who are struggling to make ends meet can get the help they need to maintain stability. We inspire lasting independence for all people affected by homelessness and poverty through a continuum of housing and support using the most innovative progressive equitable and inclusive methods.

Primary Purpose:

Reporting to the Program Director the Program Support Specialist provides administrative and operational support to the Rapid Re-Housing and Permanent Supportive Housing programs within the Greater New Haven Housing Services portfolio. This position assists with day-to-day program coordination documentation reporting and communication to ensure efficient service delivery and compliance with funder and agency requirements. The Program Support Specialist works closely with program staff operations and community partners to support housing placements track program data and maintain organized systems that promote effective and timely service delivery.


Essential Functions:

• Provide administrative and logistical support to ensure smooth daily operations across diversion crisis and housing programs. Assist program leadership with scheduling reporting and coordination between departments.

• Ensure program files leases and service documentation meet agency funder and accreditation standards. Support preparation for audits monitoring visits and quality assurance reviews.

• Support scheduling and tracking of apartment inspections rent reasonableness reviews lease renewals and maintenance work orders. Communicate with landlords vendors and operations staff to ensure timely resolution of housing needs.

• Assist with collecting reviewing and submitting financial documentation for payment or reimbursement. Support grant and contract reporting as directed by program leadership.

• Prepare agendas take meeting minutes and ensure follow-up on action items for leadership and team meetings. Manage the shared calendar coordinate meeting spaces and support internal communications.

• Maintain professional communication with community partners housing providers and funders as directed. Represent the agency in meetings and assist in follow-up communications and reporting.

• Identify administrative process improvements to enhance team efficiency and client service delivery. Support leadership with special projects and agency initiatives as needed.

• Uphold strict confidentiality and ethical standards in handling client and staff information following HIPAA and agency policies.

• Perform additional administrative or coordination tasks as necessary to support program success and agency operations.
  
  
  

Qualifications:

• Associates or Bachelors degree in Business Administration Human Services or a related field required (or equivalent combination of education and experience)

• Minimum 24 years of experience in an administrative program coordination or office management role

• Experience in human services housing or nonprofit administration preferred

• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines Excellent written and verbal communication skills

• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and familiarity with database systems Strong attention to detail and accuracy in data entry reporting and recordkeeping

• Ability to work both independently and as part of a collaborative team

• Demonstrated professionalism discretion and confidentiality

• Valid drivers license and reliable transportation with proof of insurance

Expectations:

Maintain a proactive and solutions-focused approach to daily responsibilities

Communicate clearly respectfully and effectively with staff clients and partners

Be organized reliable and detail-oriented in all administrative and operational tasks

Exhibit flexibility and adaptability in a dynamic team-oriented environment

Uphold confidentiality professionalism and integrity at all times

Demonstrate initiative in identifying ways to improve administrative systems and program efficiency

Represent New Reachs core values: Professionalism Integrity Compassion and Initiative

Adhere to all agency policies and procedures

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is occasionally required to stand; walk; sit; use hands to finger handle or feel objects tools or controls; reach with hands and arms; climb stairs; balance; stoop kneel crouch or crawl; talk or hear; taste or smell. The associate must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision distance vision and the ability to adjust focus.

Required Experience:

IC