Export Coordinator

The Export Coordinator will facilitate the coordination of customer documentation requirements for multiple modes of transportation to Mosaics International Distribution Business and International role is also responsible for preparing documentation under Letters of Credit and liaison with customers to ensure they have the proper documentation for will receive evaluate and respond in a timely manner to customer inquiries. This role will maximize customer satisfaction by meeting customer requirements from point of sale through invoice and cash application.

What will you do

• Prepare documentation for international shipments of vessels and railcars as requested in documentation instructions from customers. Create and maintain electronic files to capture vessel documentation and ensure SOX controls.

• Managing documentation from sales to shipping; collaboration and coordination of issues for customers sales teams vessel coordination vessel agents custom brokers labs and government entities. As required coordination of bank transactions specific to letters of credit and collections; ensure documentation meet letter of credit requirements.

• Expedite documents to reduce demurrage and financial penalties.

• Maintain Foreign Trade regulations and compliance by providing agents with SED (Shippers Export Declaration) filings for U.S. Customs.

• Enter vessel shipment records into marine insurance database.

• Complete and sign IMSBC (International Maritime Solid Bulk Cargoes) declaration for vessel agents.

• Prepare or request Proforma documents for review by customers.

• Upon shipment complete sign and obtain final vessel documentation (Invoice BL COA CO Weight etc.) for delivery to customers.

• Review contracts and sales orders to ensure customer data is correct for invoicing accuracy.

• Coordinate expedite and provide shipment data to teams responsible for SAP transactions. Partner and collaborate with Product Management Sales Customer Service Mosaic International Inventory Control Distribution Services and Billing Admin as needed.

• Responsibility for managing the financial transaction of cash applications per vessel coordinating with customers on their accounts issuing financial transactions related to interest adjustments and early payments as well as finalizes pricing activity for each vessel shipment.

• Coordinate and prepare documents pertaining to credit and debit memos for early or late payment to customers.

What do you need for this role

• High School Diploma/ GED required. Bachelors degree in Logistics Management International Business or related discipline preferred.

• Minimum 4 years of customs experience customs documentation and/or commercial experience

• High attention to detail.

• Experience interacting with customers and cross-functionally within the business to provide critical thinking problem resolution and continuous improvement.

• SAP Salesforce Power BI Microsoft Office Suite experience.

• Credit Accounts Payable Experience - preferred

• Bilingual in Spanish and/or Portuguese preferred