Project Coordinator
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Job Location:
Monthly Salary:
Posted on:
09-11-2025
Vacancies:
1 Vacancy
Job Summary
AEC Inc. is seeking qualified candidates for our Project Coordinator position. Successful applicants are those who thrive in a focused client-centered and fast paced technical environment.
AEC Inc. was founded over 30 years ago as an entrepreneurial company dedicated to providing world-class technical documentation services. Our experience includes the support of programs in aerospace transportation defense manufacturing and more. Our cross-functional teams of technical writers illustrators and documentation specialists help customers develop and integrate a wide range of technical documentation and information management solutions.
The Project Coordinator ensures smooth delivery across the full project lifecyclesetting up engagements coordinating schedules and resources and tracking budgets utilization and progress to keep work on time and in scope. They serve as a hub for client and internal communication prepare quotes and change orders maintain clear status reporting and uphold team processes so projects are launched right executed predictably and closed out cleanly.
This hybrid role requires onsite work 13 days per week for collaboration training or key project activities. Candidates should be within commuting distance though remote arrangements may be considered. Some schedule flexibility is needed to support remote teams and clients across the U.S.
Qualifications:
- Bachelors degree in business communications or a related field (or equivalent experience).
- Minimum of two years of project coordination or management experience.
- Demonstrated problem-solving skills and proactive approach to identifying risks.
- Strong organizational skills with proven ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills.
- Proficiency with spreadsheets and reporting tools.
- Strong attention to detail and commitment to accuracy in documentation and tracking.
- Ability to work collaboratively across departments and with clients.
- Comfortable working in a fast-paced environment with changing priorities.
- Willingness to travel as needed for project or client needs.
Essential Duties:
- Coordinate project setup tracking and closeout to ensure all deliverables are completed accurately and on schedule.
- Monitor project budgets timelines and resource utilization alerting leadership to potential risks or variances.
- Facilitate communication among project teams leadership and clients to maintain alignment and transparency.
- Support the preparation of quotes proposals and change orders in collaboration with technical and production staff.
- Maintain organized project documentation schedules and status reports for internal and client use.
- Model and promote the companys values in daily work and decision-making.
- Actively contribute to continuous improvement efforts to enhance processes and overall company success.
- Work collaboratively in a team environment with a spirit of cooperation and mutual respect.
- Demonstrate good communication and active listening skills in all interactions.
- Ensure adherence to established company processes templates and workflows to maintain consistency and quality.
Wage: based on experience
Benefits:
Medical dental life insurance vision disability and more
Retirement saving plan 401(k) with employer match
Flexible schedule and paid vacation sick and holiday
We are an Equal Opportunity/Affirmative Action Employer of veterans and individuals with disabilities.
Required Experience:
IC
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
About Company
1-50 employees
Architectural Design and Supervision Company in Dubai United Arab Emirates. Mostly of our project are Villas in different part of Dubai. We design according to client perspective, We processed all the papers needed while the construction of the project is ongoing.
