Senior Clerk Buildings & Grounds
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Job Location:
Warwick, RI - USA
Monthly Salary:
Not Disclosed
Posted on:
08-11-2025
Vacancies:
1 Vacancy
Job Summary
CLASSIFICATION: 4
SHIFT: Days - 6:30am to 3:00pm- 40 hrs./wk. - 52 wks./yr.
SALARY: *Salary listed is union step compensation. Outside applicants start at Step 1
GENERAL STATEMENT OF DUTIES:
To perform general clerical telephone communications word processing budget invoice processing attendance and overtime reports computer functions and other related duties. Must be able to handle multiple demands simultaneously. Assignments and instructions are received from the Director of Buildings and Grounds coordinating with the Maintenance Supervisor and Construction Coordinator.
ILLUSTRATIVE EXAMPLES OF WORK PERFORMED:
- Keyboarding correspondence email processing of invoices entering requisitions and purchase orders into the district accounting database.
- Telephone communication to include: general telephone duties the handling of complaints and emergencies vendor and billing inquiries as required by supervisor.
- Maintenance of files and records as required.
- Reviews verifies (pricing pricing extensions and totals) and obtains authorizations for all invoices and purchase orders.
- Maintain and monitor budget accounts (including bond accounts) and process billing for various vendors.
- Assist in the maintenance and tracking of the district-wide maintenance work order program.
- Communication with staff the public the City and all other departments.
- Other related duties as required by the Director.
REQUIRED QUALIFICATIONS:
The ability to make accurate tabulations and computations; the ability to readily understand and carry out directions both oral and written; reasonable speed and accuracy in typing and keyboarding; must be able to meet or exceed minimum standards set in regards to applicant testing; the ability to communicate with staff and the public; should be familiar with office equipment including but not limited to: computer calculator telephone photocopier and familiarity with applicable software applications (District accounting database MS Word Excel Power point and Google applications) the ability to quickly master the work order software SchoolDude the ability to communicate clearly and concisely both orally and in written form; the ability to handle confidential data and material with utmost discretion; the ability to work independently with minimal supervision; the ability to develop an effective working relationship with staff and the community and the ability to perform duties with an awareness of school department requirements and policies.
EDUCATION:
Such as may be gained from graduation from a senior high school or equivalent (GED) including or supplemented by keyboarding and computer software application. Business or technical school graduate preferred. One year business experience helpful.
NOTE: This notice of vacancy is posted in compliance with the provisions of the collective bargaining agreement between the Warwick School Committee and the Warwick Independent School Employees Union. It is not intended as an announcement invitation or solicitation for applications outside the Warwick School System.
WARWICK PUBLIC SCHOOLS DO NOT DISCRIMINATE ON THE BASIS OF AGE SEXUAL ORIENTATION RACE RELIGION NATIONAL ORIGIN COLOR OR DISABILITY IN ACCORDANCE WITH APPLICABLE LAWS AND REGULATIONS.
Required Experience:
Senior IC
Key Skills
- Crisis Management
- Groundskeeping
- Lawn Care
- Management Experience
- Facilities Management
- Landscape Maintenance
- Horticulture
- Irrigation
- Maintenance
- Operations Management
- Gardening
- Supervising Experience
About Company
The Warwick Public Schools has approximately 8,500 students and 935 full time teachers in Rhode Island's second largest city. On the elementary level, the district has fourteen schools, one of which is an Early Childhood Center dedicated to preschool and kindergarten education. On t ... View more
