Division Accounting Associate
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Job Location:
Raleigh, WV - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Department:
Job Summary
The Division Accounting Associate will provide excellent customer service to all departments vendors and customers. Works in a team setting with other staff to accomplish mutual departmental objectives across the entire Division. Serves as the focal point for the coding and processing of all vendor and customer invoices.
KEY RESPONSIBILITIES:
- Monthly invoicing of additional customer charges such as excess electric and HVAC generated by monthly meter reports and customer requests
- Provide administrative/troubleshooting support to HVAC Technicians for HVAC calls EMS controls and energy conservation efforts.
- Develop and submit RFPs utilizing Prism Bid Management.
- Track and maintain HVAC service agreements
- Maintain Genea database for lease and after-hours HVAC rate updates.
- Receive and distribute all fit up drawings for HVAC review
- Distribute vendor invoices to department members via electronic payables system.
- Assist with coding property operating and G&A expenses according to budgets and Purchase Orders through Payables system
- Process Construction vendor invoices only after ensuring that payment is being made in accordance with the approved job budget Purchase Orders Contracts and Change Orders
- Review and update contracts and change orders in Contract Management System.
- Monitor and track the spend of construction tenant improvement and building improvement jobs with the respective project manager.
- Process job close-outs and billings for tenant improvement and building improvement jobs handled by the construction department
- Responsible for completing all documents regarding move-in and move-outs as submitted by Property Managers.
- Keep roof warranty notebook current and provide information when requested.
- Assist division teammates with running and analyzing financial reports including key performance indicators and account review
- Research vendor inquiries. Maintain Vendor information and assist with new vendor set-up certificates of insurance and credit references..
QUALIFICATIONS/KNOWLEDGE SKILLS ABILITIES:
Work requires an individual who has demonstrated the ability to organize and prioritize multiple competing tasks. Must have a high level of interpersonal skills tact and diplomacy and demonstrate the ability to work in a team oriented environment. Must possess excellent verbal and written communication skills and organization skills. Being detail oriented with strong customer service skills is required.
EDUCATION/EXPERIENCE:
Associate Degree in Accounting or related field required Bachelors Degree preferred. Minimum three years of accounts payable accounts receivable and administrative experience. Must be proficient in Microsoft Office suite.
Why Join Our Team
At Highwoods you will be part of our people-focused culture which is a supportive environment where your growth and success are as important as that of our customers. With our customer-centric design everything we do is driven by the goal of delivering greater value to our customers their teams and our shareholders. We build and operate spaces that are more than workplaces; they are vibrant parts of the community where success and creativity flourish.
What Sets Us Apart
As part of the Highwoods team youre not just taking on a job; youre joining a culture that values integrity collaboration and growth. We believe our culture is the key to success in the dynamic world of commercial real estate. Every member of our team plays a role in defining and upholding this cultureits not just words on a page but a way of working and living every day. We are more than just a commercial real estate company-we are in the business of creating remarkable workplaces that inspire and support growth community and connection.
Our mission is to build environments and experiences that empower our teammates and customers to achieve more together. When you join Highwoods youll bring your unique skills experiences and values to life through our shared mission. Together we create a thriving workplace where every teammate has the support and opportunity to make a meaningful impact.
WORK ENVIRONMENT/PHYSICAL REQUIREMENTS:
This role routinely uses standard office equipment such as computers phones and video conferencing physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Work is of a general office nature; while performing the duties of this job the employee is regularly required to sit stand stoop balance walk kneel crouch talk hear and see; required to use arms and hands to reach; typing on computer keyboard and using phone is required. Must be able to inspect all areas of the properties including roof and/or basement.
May occasionally lift push or pull up to 10 pounds.
This job description is intended to provide a general overview of essential responsibilities and requirements. It is not an exhaustive list of all duties skills or working conditions associated with the position.
Required Experience:
IC
Key Skills
- Account Payable
- Invoicing
- Journal Entry
- Data Entry
- Accounting & Finance
- Tax Returns
- QuickBooks
- General Ledger Accounting
- Microsoft Excel
- Reporting
- Payroll
- Financial statement
- Account Receivable
- ACCA
- CPA
About Company
Highwoods Properties, headquartered in Raleigh, North Carolina, is a publicly traded (NYSE:HIW) real estate investment trust (“REIT”) and a member of the S&P MidCap 400 Index. The Company is a fully-integrated office REIT that owns, develops, acquires, leases and manages properties pr ... View more
