Receiving Clerk

Job Summary:

Receiving Clerks work under direct supervision to complete daily receiving and administrative tasks ensuring all incoming materials from outside vendors are accurately documented verified and processed. This role is responsible for reviewing and matching shipping documents maintaining organized records coordinating with internal departments and communicating with vendors to resolve any discrepancies. The position requires strong attention to detail excellent organizational skills and the ability to multitask in a fast-paced environment.

Essential Responsibilities:

• Receive and review incoming shipments from vendors to ensure accuracy and completeness of materials and documentation.
• Match vendor packing slips and certifications to purchase orders and record receivers in the system (Oracle).
• Perform basic visual checks to verify materials received meet order specifications.
• Communicate with vendors to resolve discrepancies or missing documentation.
• Coordinate with internal departments to ensure timely and accurate flow of materials and paperwork.
• Maintain organized and up-to-date records of all receiving documentation including certificates invoices and packing lists.
• Perform general clerical duties such as filing data entry and document management.
• Retrieve distribute and deliver paperwork throughout the facility (walking approximately 20% of the workday).
• Assist with tracking incoming shipments and following up on late or missing deliveries.
• Support inventory accuracy by reporting discrepancies and assisting with reconciliation tasks as needed.
• Ensure a clean safe and organized work area at all times.

Job Qualifications:

• High school diploma or equivalent required.
• Previous experience in a receiving clerical or logistics support role preferred.
• Experience working directly with vendors.
• Strong cross-functional teamwork and organizational skills.
• Excellent verbal and written communication skills.
• Proficient computer skills including experience with Oracle or similar ERP/MRP systems.
• Detail-oriented with the ability to multitask and prioritize in a fast-paced environment.
• Must be available to work weekends and daily overtime as required.

Preferred Qualifications:

• Intermediate knowledge of Microsoft Excel and other MS Office applications.
• Bilingual (English/Spanish) a plus.
• Familiarity with basic inventory or supply chain processes.