Deputy Recorder

The Records and Licensing Services Division (RALS) is a division of the Department of Executive Services.

RALS operates within a statutory framework that is prescribed by state law and county code. Many of the services administered by the division are mandated by state law and are provided in King County on a regional basis across jurisdictional boundaries. RALS also provides certain local services to unincorporated King County and by contract with many local municipalities throughout King addition RALS is responsible for providing internal services that are necessary for purposes of business efficiency and meeting various legal responsibilities.

RALS is responsible for:

• Recording documents related to real property sales and other transactions and making them accessible for members of the public businesses and other government agencies
• Collecting and dispersing real estate excise tax payments on the conveyance of real property in King County
• Providing licensing and information services and promoting public safety by administering and enforcing vehicle and vessel licensing and taxi and transportation network company (TNC) regulations
• Providing internal mail services and physical and electronic records management services to all county agencies
• Providing animal care and control services for the protection of property human health and safety and promoting responsible pet ownership and animal welfare through education and licensing programs via public and private sector partnerships

RALS is committed to service excellence and building an enduring legacy through continuous improvement. RALS uses Lean practices to improve our operations programs public and internal services and employee safety. We accomplish this through an equity lens creating a learning environment and employee engagement.

To learn more about RALS please visit our website at: Duties

To be considered for this opportunity you must at a minimum demonstrate the knowledge skill and ability to:

• Process complex transactions involving legal documents including excise tax marriage property conveyance maps liens and other publicly recorded documents.
• Provide technical assistance and exceptional customer service via phone email and in-person to a diverse clientele internal and external agencies and and resolve questionsfrom staff citizens and partners.
• Maintain high levels of accuracy and perform production level computer work for data entry retrieved data and edited records in a fast paced customer service environment.
• Obtain monitor track and organize data that may require information searches through files policies procedures records or computer files while being highly detailed.
• Review documentsfor proper format accuracy completion eligibility and other legal guidelines.
• Utilize spreadsheets word documents and reportsto track and document performance data.
• Assist in administrative duties such as preparing and sending letters filing and making and improve work processes procedures and instructions.
• Set up records and file documentsin both electronic and paper formats.
• Process and reconcile payments to include checks cash ACH daily with a focus on cash handling principles.

We are looking for candidates who are:

• Skilled in processing indexing and filing legal documents and official records.
• Adept at performing accurate and efficient data entry tasks.
• Competent in using Microsoft Office Suite including Word Excel and Outlook.

Preferred qualifications:

• Familiar with real estate transactions liens loans and associated documents.
• Proficient in handling tax collection and processing procedures.

Work location: King County Recorders Office is located at 201 South Jackson Street Seattle WA 98104.

Work schedule: This position is subject to the provisions of the Fair Labor Standards Act (FLSA) and is eligible overtime. The workweek is typically 40 hours per week Monday through Friday 8 AM 5 PM. Mandatory overtime (including weekends mornings or evenings) may be required during peak work periods.

Union representation: This position is represented by Teamsters Local 117 Professional & Technical and Administrative Employees.

Are you ready to apply The recruitment for this position is open to all qualified applicants. A completed King County Application is required. We highly recommend that you also provide a cover letter and resume however cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state see my resume or see my personnel file are considered incomplete and will not be accepted.

If you have any questions please contact Karina Cordova Human Resource Analyst by e-mail at or by phone at . This recruitment is an effort to fill our immediate vacancies as well as create a hire list that will be used for any positions that become vacant within the next 6 months including additional Term Limited Temporary (TLT) and Career Service (CS) positions.

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