Office Administrator 6 Month Contract
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Job Location:
Monthly Salary:
Posted on:
08-11-2025
Vacancies:
1 Vacancy
Job Summary
Job Title:Office Administrator (6-Month Contract)
Location:Toronto ON (On Site 5 days)
Contract Duration:6 Months
Reports To:Management Team
Industry:Financial Advisory / Consulting
Our client is a boutique financial advisory firm specializing in restructuring insolvency and corporate finance. Their team provides practical results-driven solutions to clients facing complex financial and operational challenges.
Were looking for ahands-on Office Administratorwho canroll up their sleevesand take ownership of a wide variety of administrative financial and operational tasks. This is an ideal opportunity for someone who thrives in a fast-paced entrepreneurial environment and enjoys being the go-to person who keeps everything running smoothly.
Position Overview
The Office Administrator will be an integral part of the organization supporting management with both day-to-day and project-based activities. From billing and collections to benefits administration social media coordination and office operations this role requires someone flexible proactive and willing to jump in wherever needed.
Key Responsibilities
Administrative & Financial Support
Prepare and process client billings invoices and collection follow-ups
Assist with payroll submissions and reporting of staff hours via ADP
Support benefits and group RRSP administration and related employee inquiries
Track and reconcile expenses vendor invoices and petty cash
Assist with regulatory filings and compliance reporting
Marketing & Communications
Help maintain and update thecompany website(content bios announcements)
Coordinate the companyssocial media presenceand assist with post scheduling and content creation
Supportcorporate sponsorships marketing and advertisinginitiatives
Manage the monthly client mailing list and assist with newsletter preparation
Office & Operations Management
Take ownership of office supplies inventory and vendor relationships
Assist in managing corporate phone plans and IT service coordination
Provide hands-on support for any operational or administrative needs that arise
Help with ad hoc projects and administrative tasks from the management team
Who You Are
A self-starter who enjoys wearing multiple hats and doesnt mind rolling up your sleeves to get things done
Flexible adaptable and proactive you can pivot quickly and handle a mix of routine and project-based tasks
Detail-oriented organized and able to manage multiple priorities at once
A confident communicator whos comfortable interacting with team members vendors and external partners
Qualifications & Experience
Post-secondary educationin Business Administration Accounting or a related field
3 years of experience in office administration operations or executive support preferably in a professional services or financial environment
Familiarity with ADP or similar payroll systems
Experience with billing and collections process is a strong asset
Strong proficiency in Microsoft Office Suite (Excel Word PowerPoint Outlook)
Basic understanding of social media platforms and/or website content management systems (e.g. WordPress)
What We Offer
Exposure to all aspects of running a busy professional services firm
Collaborative and supportive team environment
On site 5 days a week (downtown Toronto office)
Competitive contract compensation
Required Experience:
Unclear Seniority
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
