Criminal Records Technician(term-limited & part-time)

STATE OF COLORADO RESIDENCY REQUIRED

NOTE: This announcement may be used to fill multiple openings.

**This is a term-limited position with funding through September 30 2026. **

Colorado Governor Jared Polis is committed to building a Colorado For All a place where everyone has an opportunity to succeed and live the Colorado way of life. Governor Polis is focused on lowering health care costs for hardworking Coloradans transitioning the state to renewable energy sources ensuring every Colorado child gets a quality education and building an economy that works for everyone.

Committed to Diversity -We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore we encourage responses from people of diverse backgrounds and abilities. If youre looking for a place where you can be your authentic self at work and celebrate the uniqueness of those around you then we want to talk to you! State of Colorado employees were asked to reflect on their experience with equity diversity and inclusion. Click here to learn more about their experiencesColorado For All - Colorado Employees Reflect on Equity Diversity & Inclusion.

We offer a generous benefits package including:

11 paid holidays per year plus vacation and sick leave

Medical dental and vision plans

State paid life insurance policy

Choice of 2 retirement plans (defined benefit or defined contribution)

Optional 401(k) and 457 plans

State paid short-term disability coverage

Additional optional life and disability plans

Credit Union membership

Training and professional development

CDEC welcomes you to apply for this Criminal Records Technician position! This position exists to provide for technical assistance by utilizing judgment technical knowledge computer skills and employing research tools available to the Department of Early Childhood employees agencies and public through the interpretation of laws rules policies procedures and processes directly related to background investigation functions.


Major Job Duties include but are not limited to:

• Process background checks in the area of licensed CDEC facilities and Office of Children Youth Provider Services Unit (OCYF PSU) facilities backgrounds (i.e. analysis of Colorado Bureau of Investigation (CBI) and Federal Bureau of Investigation (FBI) fingerprint checks).
• Independently research analyze interpret and apply statutes rules procedures and practices to ensure that the background screening process is accomplished accurately according to numerous requirements regarding child care foster care adoptions kinship care Residential Child Care Facilities camps and individuals as it pertains to child abuse/neglect background investigations
• Review and analyze court dispositions to make child care eligibility recommendations.
• Perform confidential background screens using the Trails data system and maintains the tracking system for each screen request
• Follow specific guidelines to generate a response to each request as well as respond to inquiries from customers across the country.
• Review Trails data and integrate evaluation results into the units data system and generate the appropriate response for release to the requesting party or their designee
• Review the fee deposit activities of other staff to ensure accuracy and completeness
• Educate other units within the department county departments other state departments local agencies and private individuals as to the basic processes underlying the Trails background screening procedures
• Provide quality customer service by prioritizing emergency or non-standard requests and investigates concerns voiced by constituents
• Respond to complaints from customers concerning the process and investigates and resolves the concerns using independent judgment and professionalism
• Review and make recommendations to management regarding opportunities for quality improvement to processes and procedures of the Background Investigation Unit
• Review and evaluate documentation submitted by facilities and individuals for accuracy and completeness to determine whether the documentation is within statutes rules regulations and procedures as well as department requirements
• Work as part of the Background Investigation Unit team developing procedures evaluating and improving processes and forms and produces informational summaries as requested
• Responds to customer inquiries concerning the background investigation process and the status of individual background screens.
• Provides technical assistance to counties local agencies individuals schools and other state agencies concerning the procedures policies and guidelines of the unit.
• Provide training to department and county staff and other customers on the processes and procedures involved in the child abuse and neglect and the criminal background screening functions

• Performs other duties as requested.

• Three years of analytical experience with data systems and multi-relational databases

• Appropriate education (Associates plus one year of experience or a Bachelors degree) in criminal justice or a related field will substitute for the required three years of experience

• Experience with administrative and clerical procedures and systems such as word
  processing managing files and transcription and other office procedures and terminology.
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment meeting quality standards for services and evaluation of customer satisfaction.
• Experience of organizational skills that include the ability to prioritize multi-task and
  meet deadlines.
• Experience with software and hardware data systems multi-relational databases
  Internet e-mail and other workplace technology and electronic devices.
• Ability to work independently with little or no direction.
• Experience working in an administrative capacity where attention to detail and ability to follow through on work was essential to the duties performed.
• Clear and effective written and oral communication skills.

• Bilingual able to fluently speak and write in Spanish

• Applicants must pass a thorough background check prior to employment.
• Employees who have been disciplinary terminated resigned in lieu of disciplinary termination or negotiated their termination from the State of Colorado must disclose this information on the application.
• This is a term-limited position with funding through September 30 2026.

Appeal Rights:

If you receive notice that you have been eliminated from consideration for this position you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form signed by you or your representative. This form must be delivered to the State Personnel Board by email () postmarked in US Mail or hand delivered (1525 Sherman Street 4th Floor Denver CO 80203) or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action.

For more information about the appeals process the official appeal form and how to deliver it to the State Personnel Board; go to; contact the State Personnel Board for assistance at ; or refer to 4 Colorado Code of Regulations (CCR) 801-1 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes atunder Rules.

How to Apply(PLEASE READ CAREFULLY)

Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter they will be reviewed in later stages of the selection process. Therefore it is paramount that you clearly describe all your relevant experience on the application itself. Applications left blank or marked SEE RESUME will not be considered.

1. A complete CDEC Application for Announced Vacancy (please submit online using the green APPLY button at the top of this announcement)
2. A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
3. A cover letter that describes your interest in this position how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.
4. If you are using education to qualify a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school or your NACES accreditation. Please submit this as an attachment to your online application.
5. If you are a veteran a copy of your DD214. Please submit this as an attachment to your online application.

The comparative analysis process will consist primarily of a review of applications against the minimum and preferred qualifications of this position. Applications will be reviewed in comparison to all others in the applicant pool in order to identify a top group of candidates who may be invited for a final interview. Depending on the size of the applicant pool additional selection processes may be utilized to identify a top group of candidates. Applicants will be notified of their status via email.

Failure to submit properly completed documents by the closing date will result in your application being rejected.

The State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.