Ministry Partnerships Team Assistant

About Care Net:

Care Net is a national non-profit organization assisting and promoting the faith-based life-affirming work of pregnancy centers and churches across North America. For 10 straight years Care Net has been a Certified Best Christian Workplace by the Best Christian Workplaces Institute. Compassion hope and help run through everything we do at Care Net. Join us in helping women and men choose life for their unborn children and abundant life for their families.

Position Focus:

Reporting to the Vice President of Donor Relations the Ministry Partnerships Assistant is a crucial member of Care Nets Major Donor & Foundations team. The focus of this position is to provide administrative support to the MD&F Team enabling team members to focus more of their attention on donor engagement.

Core Responsibilities:

• Manage Major Donor & Foundation Receipt letter process
  Upload new receipt letter to Virtuous CRM once approved by the VP of Donor Relations
  Save receipts electronically to Account Manager folders and print for Account Manager at HQ office
  Assign appropriate tasks to Account Managers in Virtuous CRM
  Tie received gifts to open ASKs in the Virtuous CRM

Optional: Participate in writing messaging for the monthly major donor receipt

• Manage the process for all Major Donor & Foundations mailings
  Execute mailing of two annual major donor appeals annual tax statement/annual report a monthly devotional and the President & CEOs bi-monthly newsletter
  Mail-merge and print letters order postage coordinate the assembly team oversee quality control deliver to post office work with vendor to coordinate ordering of handwritten envelopes and notes from Account Managers
  Work with Development Operations team to upload all mailings into Virtuous
  Optional: Participate in writing messaging for a cover letter for a devotional
  
  
• Manages monthly Major Donor touch email process
  Establish email drafts in QuickMail system for each Account Manager
  Download updated email lists from Virtuous database format and email Account Managers to add special messages
  Upload completed lists with special messages to Quickmail and set up emails to go out at established time
  Manage relationship with QuickMail
  Optional: Participate in writing messaging for monthly touch emails
  
  
• Provide Administrative Support to the MD&F Team
  Assist VP of Ministry Partnerships with creating reports and prepping mailing lists as needed
  Manage inventory and ordering of all collateral and stamps for MD&F Team and monitor supplies budget
  Manage discussion items list for Bi-Weekly Team Meetings and capture notes and action items
  Mail supplies to remote MGOs as needed/requested

Build out and manage a well-organized folder of resources for Account Managers to use in donor meetings (toolbox)

Manage MD&F Standard Operating Procedures manual in Click-Up
Assist with Call Report documentation in database for Account Managers and follow-up emails to appropriate staff
Assist Account Managers in preparing and executing all the administrative details of donor events
Assist VP of Ministry Partnerships with preparing and executing annual Team Summit
Proactively seek out ways to help Account Managers and the team as whole to accomplish our goals.
Optional: Assist with donor research

• Other
  Travel and participate in Care Nets Annual Conference and other training as approved by VP of Donor Relations
  Create an annual Leadership Development Plan detailing desired ways to grow professionally

Monitor team BDays and Anniversaries and make sure we celebrate properly
Other duties as assigned

Requirements:

Faith

• Committed Christian who demonstrates a personal relationship with Jesus Christ by keeping Christ central in their individual and corporate lives and exhibiting the fruits of the Spirit.
• Possesses a strong commitment and dedication to evangelism the pro-life position and the sanctity of the family.
• Agrees with and upholds Care Nets Statement of Faith Core Values Mission and Vision and Code of Conduct.

Soft Skills

• Strong interpersonal communication skills
• High emotional intelligence
• Proven ability to navigate conflict in accordance with the precepts outlined in Matthew 18
• Strong organizational written and oral communication skills
• Exhibits a self-starter attitude and handles tasks independently
• Highly detailed and organizedand manages time and task completion effectively
• Strong analytical and problem-solving abilities
• Ability to thrive in a sometimes fast-paced always teamwork-driven environment
• Ability to adapt to shifting priorities and deadlines
• Energized by administrative work and supporting the success of others

Software

• Expert with Excel/Google Sheets Word/Google Docs and PowerPoint (efficient with advanced functions)
• Experience with navigating and running reports and queries in a Customer Relationship Management database (CRM) such as Salesforce Virtuous Raisers Edge Donor Perfect etc. If no experience must have a strong aptitude for learning tech quickly.
  
  

Other

• Ability to travel periodically to National Conference and training events.
• Bachelors degree from an accredited four-year college or university preferred or commensurate work experience

To apply for this position please email your resume and cover letter to Tom Patras Vice President of Ministry Partnerships at