Administrative Assistant

This is a full-time position reporting to the Dean of Arts Sciences & Technologies.

DUTIES AND RESPONSIBILITIES:

Perform secretarial duties for the School of Arts Sciences & Technologies.

Serve as the primary receptionist for the School providing courteous and accurate

information regarding curriculum schedules and institutional policies.

Prepare and process adjunct contracts faculty overload forms and TLE reports using Banner

(Faculty Load and Compensation FLAC).

Maintain and update master syllabi program documentation and School web content in

Acalog and other platforms.

Maintain office supplies equipment inventory and records in an organized and efficient

manner.

Collect distribute and manage School correspondence and mail.

Prepare requisitions purchase orders and check requests in accordance with college

procedures.

Track reconcile and verify monthly expenditures ensuring accuracy of budgetary charges

and resolving discrepancies in collaboration with the Dean and Business Office.

Assist in the collection organization and reporting of faculty schedules assessment data

and accreditation documentation.

Support the Dean and faculty with institutional effectiveness reporting data collection for

program reviews and advisory committee activities.

Maintain Instructional Council documentation and curriculum changes.

Schedule meetings prepare agendas and accurately record and maintain meeting minutes.

Assist in the coordination of planning and execution of program advisory committee

meetings.

Complete travel authorizations reservations and reimbursements for faculty and staff in

compliance with DSCC and TBR policy.

Support School events and presentations through preparation of materials and

communication with internal and external stakeholders.

Serve as backup for staff and faculty leave reporting and student surveys in Banner.

Collaborate with faculty and staff to support the daily functions and long-term goals of the

School.

Serve on college committees and special projects as assigned.

Perform other related duties as assigned by the Dean of Arts Sciences & Technologies to

support the Schools operations and the mission of Dyersburg State Community College.

WORKING CONDITIONS:

Sedentary: Sedentary: Primarily office work requiring extensive use of computers phones and

office equipment. Travel: Occasional travel to off-campus sites or meetings may be

required. Environment: Standard office setting with minimal hazards; adequate

environmental controls to ensure comfort and safety.

REQUIRED QUALIFICATIONS:

Demonstrated proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).

Strong written and verbal communication skills.

Ability to interact effectively and professionally with faculty staff students and the public.

Excellent organizational skills attention to detail and ability to manage multiple priorities.

Willingness to work in a team-oriented service-focused environment.

Commitment to confidentiality and professional ethics.

MINIMUM REQUIREMENTS OF EDUCATION AND EXPERIENCE:

High school diploma or GED.

Minimum of three (3) years of progressively responsible clerical or administrative

experience.

Equivalent combinations of education and experience may be considered.

PREFERRED QUALIFICATIONS:

Associate degree or higher from a regionally accredited institution.

Experience with Ellucian Banner Argos reporting and Acalog.

Familiarity with higher education operations faculty support and budget management

processes.

Minimum starting salary is $25800 annually ($13.23 per hour). With addition experience pay increases to a maximum of $3100.

Dyersburg State offers a comprehensive benefits package including but not limited to the following:

• Vacation and Sick Leave
• 14 paid holidays
• Medical dental vision and life insurance
• Retirement plans
• Optional 401K and 403B Deferred Compensation Plans
• Educational benefits for the employee and their spouse and dependents
• State Employee Discount Program with over 900 merchants

Special Instructions to Applicants:

To be considered for this position applicant must submit an application a resume cover letter and transcripts if applicable. Unofficial transcripts are acceptable for the application process; but official transcripts are required upon hire. You also must provide the contact information for a minimum of three (3) professional references.

Your skills abilities qualifications and years of experience will be evaluated using only what is recorded on your application. Incomplete applications will not be considered.

A completed satisfactory background check will be required before hire.

Dyersburg State Community Collegeis a TBR and AA/EEO employer and does not discriminate against students employees or applicants for admission or employment on the basis of race color religion creed national origin sex sexual orientation gender identity/expression disability age status as a protected veteran genetic information or any other legally protected class with respect to all employment programs and activities.