Senior Executive Level Support Specialist

gTANGIBLE Corporation (gTC) is a S corporation and a registered Government contractor that provides services and solutions in:

• National Security Programs
• Professional Administrative and Management Support
• Mission and Warfighter Support

We are a Service Disabled Veteran Owned Small Business (SDVOSB) and the founder has years of successful experience in the Government contracting arena. Our leadership team is an exceptional group of Government contracting professionals. gTANGIBLE is in the process of identifying candidates for the following position.

Requisition Type: Contingent

Position Status: Full Time

Position Title: Senior Executive Level Support Specialist (Administration)

Location: Arlington VA

Security Clearance Level: Secret

The Sr. Executive Level Support Specialist provides high-level administrative tasking by conducting research preparing statistical reports handling information requests and performing clerical functions such as preparing correspondence receiving visitors arranging conference calls and scheduling meetings.

Duties and Responsibilities

Duties and responsibilities include the following:

• Executive and conference room calendar management
• Event Coordination
• Field calls and visitors greet and escort visitors
• Prepare develop and administer communications documentation
• Review correspondence
• Prepare develop and administer meeting minutes and actions items
• Maintain and track daily work schedule and responsibilities for Executive levels
• Defense Travel System (DTS) task completion accomplish travel authorizations and vouchers
• Travel management for Federal government travelers
• Perform task management support using the Task Management Tool System
• Manage workflow mailbox
• Set up Video Tele Conferences (VTC) Microsoft Teams Meetings Webex Zoom or any other platforms
• Provide inventory control of office supplies
• Provide procurement services and procurement file management
• Provide in-processing and out-processing of the civilian military international partners and contractor personnel
• Update maintain and publish organizational charts recall rosters and phone lists

Knowledge and Qualifications

• Bachelor of Arts/Bachelor of Science degree in Business Administration Business Management Project Management Economics Finance Accounting Data Analytics/Management or related derivative degrees from an accredited college or university;
  • OR Associates degree plus 5 years related additional work experience;
  • OR High Scholl Diploma/General Education Development (GED) and/or a relevant technical certification plus 10 years additional work experience.
• At least 10 years of experience performing related work described in the Duties and Responsibilities as a Federal government employee and/or contractor.
• Knowledge and experience providing quality customer service to Government employees military personnel contractors and/or visitors.
• United States Veteran is a plus.
• Must be familiar with military customs and courtesies
• Must have strong oral and written communication skills
• Must have experience with completing tasks associated with headquarters personnel and understand the Department of War/Defense processes
• Must have functional experience with the Defense Travel System (DTS)
• Must be proficient in the use of a Commercial-off-the-shelf (COTS)/Task Management Tool (TMT)
• Experience using the JPO Task Management System ETMS2 is preferred

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy genetic information disability status as a protected veteran or any other protected category under applicable federal state and local laws.

Required Experience:

Senior IC