Office Assistant (File Clerk)
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Job Location:
Los Angeles, CA - USA
Hourly Salary:
$ 18 - 18
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Summary Statement
The File Clerk is an entry-level clerical position responsible for providing essential administrative support to the Office through the accurate organization filing and maintenance of confidential records. This position plays a key role in ensuring the integrity and accessibility of resident and facility files including HUD and Tax Credit documentation. The File Clerk maintains an organized filing system prepares documents for certification processes and supports general office operations as needed.
This position is classified as part-time temporary and is subject to end on or before January 26 2026.
Typical Duties and Responsibilities
90% Daily Duties and Rental Office Support
- Maintain and organize all resident files (HUD and Tax Credit) facility files and other confidential records in accordance with RHF filing standards.
- File all documentation including Annual Re-certifications Interim Certifications Gross Rent reports Unit Inspection reports and all resident correspondence.
- Purge resident files as needed and store purged files in archives ensuring boxes are properly labeled and logged.
- Conduct a 100% file audit to confirm that all required documents are included in each resident file for both HUD and Tax Credit program folders.
- Keep the file room organized clean and in proper Building/Unit order at all times.
- Prepare Annual Recertification packets monthly for Occupancy Clerks/Specialists including:
- Making copies and assembling file folders
- Creating and labeling file tabs
- Writing resident names and unit numbers on forms as needed
- Assist with other administrative tasks as assigned by the immediate supervisor or Administrator.
10% Receptionist Coverage
- Provide front desk coverage in the absence of the Receptionist.
- Answer phones greet visitors and direct inquiries courteously and professionally.
- Perform basic clerical duties to ensure continued office operations during coverage periods.
Education and Experience Required
- Education: High school diploma or equivalent required.
- Experience: Prior office or clerical experience preferred.
- Skills and Abilities:
- Excellent verbal and written communication skills.
- Strong organizational skills with attention to detail.
- Ability to follow directions and maintain confidentiality.
- Proficiency in Microsoft Outlook Word and Excel.
- Ability to manage multiple tasks meet deadlines and work effectively under pressure.
- Self-motivated dependable and capable of working independently in a fast-paced environment.
Physical Environment and Requirements
- Frequent standing walking stooping bending stretching and reaching.
- Must be able to lift and carry objects weighing up to 25 pounds.
- Work performed primarily in an office and records environment.
Additional Information
This job description is intended to accurately describe the general nature and responsibilities of the position. Management reserves the right to modify add or remove duties and assign additional responsibilities as necessary to meet organizational needs.
Compensation:
Actual base salary considers several factors including but not limited to geography job-related knowledge experience and budget. The start of the salary range is typically associated with the minimum experience required.
The role is considered non-exempt and may be eligible for overtime pay in accordance with federal and state law. The anticipated base pay range for the position is $18.86- $18.86 per hour.
Benefits:
- Competitive pay
- Health dental and vision insurance
- Paid time off and holidays
- Retirement savings plan
- Employee assistance and more
- Term life and Voluntary supplemental life insurance
Employees working less than 30 hours per week are not eligible for RHF benefits unless otherwise specified under applicable state or federal laws. Eligibility for specific benefits may vary depending on the position work schedule and location in accordance with federal and state labor laws.
Why RHF
At RHF we are dedicated to making a meaningful difference in the lives of our residents. We strive to create vibrant communities where individuals can thrive regardless of age or background. With over 60 years of experience in providing affordable housing and supportive services RHF is a mission-driven organization that focuses on the well-being independence and dignity of every resident we serve. We offer a collaborative and supportive work environment opportunities for professional growth and a commitment to making a lasting impact in the communities we serve. Join us in our mission to create positive changes and improve livesbecause at RHF we believe in making every day better for those who need it most.
Key Skills
- Typing
- Data Entry
- Organizational skills
- Clerical Experience
- Microsoft Outlook
- Records Management
- Office Experience
- Computer Literacy
- Personal Injury Law
- Front Desk
- Filing
- Administrative Experience
About Company
Retirement Housing Foundation (RHF) is a non-profit organization of 197 communities in 29 states, Washington, D.C., Puerto Rico, and the U.S. Virgin Islands. RHF provides housing and services to more than 22,500 older adults, low-income families, and persons with disabilities. The R ... View more
