Administration Assistant

nCino offers exciting career opportunities for individuals who want to join the worldwide leader in cloud banking.

Key Responsibilities:

Administrative Support: Assist with general administrative tasks such as managing calendars scheduling meetings making travel arrangements and organizing appointments. Prepare correspondence reports and presentations as needed. Handle confidential information with discretion.
Communication Management: Serve as a primary point of contact for internal and external stakeholders. Screen and direct phone calls and/or emails taking accurate messages and relaying important information in a timely manner. Respond to inquiries and provide information to staff clients and vendors.
Document Management & Correspondence: Create edit and format documents including letters memos spreadsheets and presentations. Maintain electronic and physical filing systems ensuring documents are organized and easily accessible. Assist with document distribution tracking and archiving as necessary.
Meeting Coordination: Schedule and coordinate meetings including booking conference rooms sending invitations preparing meeting materials and taking minutes. Ensure all necessary resources and equipment are available and functioning properly.
Office Organization: Maintain a clean and organized office environment. Order and manage office supplies monitor inventory levels and submit purchase requests as needed. Coordinate maintenance and repairs for office equipment and facilities.
Data Entry and Reporting: Input and update data in various systems and databases accurately and efficiently as required. Assist in assembling and submitting expense reports for assigned leaders
Event Coordination: Assist in organizing company events such as conferences workshops or team-building activities. Coordinate logistics including venue selection catering transportation and guest accommodations. Coordinate and assist with room set up and breakdown.
Team Collaboration: Collaborate with colleagues and provide support. Foster positive working relationships and contribute to a cooperative and productive team environment. Assist in office space onboarding of new employees if required.
Proactively provide backup support to the other members of the administrative team as necessary.
Skills and Qualifications:

High school diploma or equivalent
4 years experience in a progressively responsible administrative support role
Proficiency as an administrative assistant or in a similar role demonstrating strong organizational and multitasking skills
Proficient in using office software applications (e.g. Microsoft Office Suite etc.) and office equipment (e.g. printers scanners)
Excellent written and verbal communication skills with a keen attention to detail
Ability to handle sensitive information with confidentiality and discretion
Strong time management skills with the ability to prioritize tasks and meet deadlines
Problem-solving and decision-making abilities with a proactive and resourceful approach
Ability to work both independently and collaboratively in a fast-paced environment
Strong interpersonal skills and a professional friendly demeanour
Adaptability and flexibility to handle changing priorities and responsibilities
Desired:
Certification or training in administration or hospitality
Prior experience supporting senior management staff members
Prior banking and/or financial institution knowledge and/or experience

If you thrive in a high-energy entrepreneurial environment we invite you to share your passion ideas and excitement at nCino.

nCino provides equal employment opportunities to all employees and applicants for employment without regard to race color religion sex sexual orientation gender identity national origin age protected veteran status disability genetics or other protected addition to federal law requirements nCino complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

nCino is committed to the full inclusion of all qualified individuals. As part of this commitment nCino will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process to perform essential job functions and/or to receive other benefits and privileges of employment please contact us at .

Our commitment to inclusion and equality includes a strong belief that the diversity of our team is instrumental to our success. We strive to create workplaces where employees are empowered to bring their authentic selves to work.