Building Services Coordinator

The Council on Recovery is Houstons leading non-profit provider of prevention education treatment and recovery support services. For over 75 years The Council has been a trusted resource for individuals and families navigating substance use mental health and related challenges.

The Building Services Coordinator plays a key role in maintaining a safe clean and welcoming environment for everyone who walks through The Councils doors. This position supports the day-to-day operations of the building coordinates maintenance activities assists with events and office moves and ensures the facility runs smoothly. The ideal candidate is dependable organized and takes pride in creating a space that supports healing recovery and community.

Key Responsibilities

Facilities Operations & Maintenance

Coordinate and monitor daily building operations including HVAC lighting plumbing and general repairs.

Respond to maintenance requests and address facility issues promptly.

Schedule and track routine maintenance and inspections to keep systems running efficiently.

Perform light maintenance tasks such as changing filters replacing light bulbs or coordinating minor repairs.

Ensure the building and grounds are safe clean and in good working order.

Coordinate IT-related equipment distribution setup and inventory with internal staff and vendors.

Support the maintenance and troubleshooting of phone systems and related communication equipment.

Vendor & Contractor Coordination

Serve as the primary contact for vendors maintenance providers and service contractors.

Schedule and oversee vendor visits to ensure work is completed correctly and safely.

Maintain accurate logs of maintenance requests vendor work orders and inspections.

Safety & Security

Support safety initiatives and emergency preparedness efforts.

Conduct regular safety and security checks throughout the building.

Coordinate building access for staff visitors and vendors including proxy cards garage clickers and ID badges.

Maintain accurate records of access assignments and returns.

Report hazards damage or safety concerns immediately.

Administrative & Operational Support

Maintain records of repairs maintenance schedules and supply inventories.

Track and manage equipment disposition to ensure proper reuse or disposal.

Assist with ordering and restocking facility supplies.

Support the CFO and Facilities team with basic documentation and reporting.

Event & Space Coordination

Assist in setting up meeting rooms and community recovery spaces for events and programs.

Move furniture or equipment as needed for setup or reconfiguration.

Ensure rooms are clean orderly and ready for scheduled use.

Project Support

Support facility improvement or small renovation projects as directed.

Help coordinate logistics schedule vendor visits and track progress on assigned projects.

Education

High school diploma or equivalent required.

Knowledge Skills and Abilities

General understanding of building maintenance and safety practices.

Ability to perform basic repairs and troubleshooting.

Familiarity with IT and telecommunications equipment setup and tracking.

Strong organizational skills and attention to detail.

Good communication and teamwork skills.

Ability to manage multiple tasks and work independently with minimal supervision.

Comfortable working in a community-focused environment that values compassion respect and accountability.

Physical Requirements

Ability to walk stand climb stairs bend and lift up to 50 pounds occasionally.

Ability to work in various environments including outdoors and mechanical areas.

Other Requirements

Valid drivers license and clean driving record.

Ability to respond to building-related needs or emergencies outside regular business hours if required.