Administrative AssistantOffice of Clinical Education
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Job Location:
Billings, MT - USA
Hourly Salary:
$ 20 - 22
Posted on:
06-11-2025
Vacancies:
1 Vacancy
Job Summary
Location Job Title Benefits
Rocky Vista University in Billings MT has an opening for an
Administrative Assistant for Office of Clinical Education (Full-Time)
To be considered for this position applicants should submit a resume/cover letter and salary requirements on our Careers page at .
SALARY: $20.00 - $22.75per hour.The salary of the finalist(s) selected for this role will be set based on a variety of factors including but not limited to skill knowledge experience education and credentials.
BENEFITS:
RVU offers a full benefits package that includes Health Dental and Vision insurance along with 2 weeks (minimum) accrued paid vacation days per year 12 accrued sick days per year personal days 13 ½ paid holidays and 401(K) match up to 7% based on employees contribution.
Commitment to Inclusive Excellence: We are Rocky Vista University (RVU) a diverse equitable and inclusive healthcare education university that recognizes values and respects the commonalities and differences reflected in our students staff faculty and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion inclusive excellence.
RVU is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin genetics disability age or veteran status.
Primary Purpose
Provide administrative assistance and secretarial support to the Faculty and Administration in the Department of Clinical Education RVU-MCOM. Work with Clinical Education Administration to ensure seamless collaboration between colleges.
Essential Job Functions
- Facilitate students staff faculty and visitors in the scheduling of appointments meetings and events
- Maintain calendars for Clinical Education Dean(s) of Clinical Education and other clinical education leadership in Montana.
- Respond to electronic and other general communications requests for information
- Prepares letters outgoing mail/package needs and email correspondence for the Department of Clinical Education.
- Assist in updating and maintaining student and preceptor information in New Innovations and other tracking databases as needed.
- Assist central leadership in the collection of data and assist in preparing reports/publications/project outcome reports.
- Produce and maintain access and organization to training materials/resources.
- Create update and maintain departmental forms files and other documentation as requested. This includes taking departmental meeting minutes and publishing them for dissemination to the proper attendees in a timely manner.
- Maintain and update demographic and professional information of Clinical Education personnel on appropriate platforms and in files to assist in accreditation standards and general departmental access.
- Work with special events planning personnel to schedule and coordinate special events and projects for the department.
- Arrange travel and meetings internally and externally as needed for department events. complete expense reports when needed.
- Maintain inventory of office supplies and promotional items replenishing as needed. Work with new hires on onboarding for approved off-campus supplies. Assure that Montana Campus-based employees have adequate supplies.
- Assist in processing tracking and maintaining expense reports and check requests for the Department of Clinical Education.
- Work cooperatively with others and accept direction from the Montana Clinical Education Leadership staff.
- Help build a culture that respects values and promotes diversity equity and inclusion.
- Manage the work area and equipment in the Clinical Education Suite to facilitate orderliness availability access and convenience for staff and visitors.
- Other duties as assigned by the supervisor or his/her designee.
Required Knowledge Skills and Abilities
- Outstanding organizational and communication skills.
- Demonstrate intermediate skill level or higher data entry knowledge and computer skills including Windows Microsoft Teams Word Excel PowerPoint Outlook and Zoom.
- Type 50 wpm.
- Ability to work with a high level of confidential material with an attention to detail.
- Ability to multi-task and problem solve innovatively.
- Ability to work effectively in a team-based environment.
- Ability to work independently and be self-motivated.
- Demonstrate effective time management skills and ability to meet deadlines.
Minimum Qualifications
- High School Diploma or equivalent.
- Minimum of four (4) years previous administrative/clerical experience.
Preferred Qualifications
- Associates Degree from an accredited institution.
- Professional background in academic or medical environment.
- Knowledge of medical terminology.
- Basic knowledge of Adobe Pro.
- Experience reviewing contracts and/or experience in a legal administrative role.
Final applicant will be required to pass background check and drug screening.
Qualified applicants will be contacted. There may be an additional video interview for you to complete. Please watch your email including spam and promotions folder.
Rocky Vista University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all positions at the University.
- Ability to orally communicate effectively with others;
- Ability to communicate effectively in writing using the English language;
- Ability to work cooperatively with colleagues and supervisory staffs at all levels;
- May be exposed to short intermittent and/or prolonged periods of sitting and/or standing in performance of job duties;
- May be required to accomplish job duties using various types of equipment/supplies to include but not limited to pens pencils calculators computer keyboards telephone etc.;
- May be required to transport oneself to other campus offices conference rooms and on occasion to off-campus sites to attend meetings conferences workshops seminars etc.
Key Skills
- Early Childhood Education
- Classroom Experience
- Education Administration
- Lesson Planning
- Special Education
- Adult Education
- Teaching
- Curriculum Development
- Administrative Experience
- Leadership Experience
- Program Development
- Supervising Experience
About Company
Rocky Vista University offers leading DO programs with campuses in Colorado, Utah, and Montana. Explore our programs and start your medical career today
