Event Assistant

About the University of Denver

The University of Denver (DU) a private university is the oldest independent university in the Rocky Mountain region with approximately 12000 students in undergraduate and graduate programs. DU is classified as an R1: Doctoral University.

At the University of Denver were doing higher education our way: authentic to the Rocky Mountain Wests confident optimism and pragmatic independence. It sets us apart. Were preparing young people to be the solutions in their own stories empowering them to face uncertainty with confidence and uncommon sense.

Were fiercely ambitious and forward-thinking surpassing all expectations to redefine success and how to achieve it. And were true to our mission as a top-tier private R-1 institution dedicated to making the world a better place contributing to our communities and making positive change in the world.

About DU Advancement

The Denver Difference campaign is our most ambitious campaign yet. It marks a dramatic shift in conventional thinking about what the university experience can and should be. DU is setting the bar with our approach to higher education developing and preparing students to be successful in life in every way. The University of Denver is building an advancement enterprise that mirrors the excellence and innovation of our great institution. Inclusive of alumni engagement development operations and campaign leadership DU Advancement is building and fostering a culture of deep engagement and philanthropy in support of our bold vision.

About the Advancement Events Team

The Advancement Events team supports the successful execution of a variety of events that deepen the engagement and philanthropic commitment of the University of Denver community. The team serves as active and collaborative partners to all central and unit-based advancement functions and campus colleagues to foster strategic and effective advancement programs.

Position Summary

DU Advancement is seeking a detail-oriented and proactive Event Assistant to support advancement event planning preparation logistics and execution. Reporting to the Director of Advancement Events the Event Assistant is responsible for supporting the successful execution of a variety of events that deepen the engagement and philanthropic commitment of the University of Denver community.

This role is ideal for someone with strong administrative skills a customer-service mindset and the ability to manage multiple tasks in a fast-paced environment. Attention to detail and accuracy is essential to success in this role.

Essential Functions

• Managing incoming communication including monitoring and triaging the general Advancement Events email inbox and phone line; responding to all requests and questions and connecting parties to the appropriate staff members as necessary
• Keeping internal Advancement Events calendar up to date and assisting in updating team project management system
• Providing pre-event assistance and support to the Advancement Events team such as researching venue availability coordinating parking services ordering event supplies preparing travel event kits etc
• Supporting team members including managing office and event supplies and inventory scheduling meetings and supporting expense reporting
• Assisting with event registration logistics including cross-checking attendee lists in event management platform printing and organizing event nametags facilitating event registration and confirmation reminders and supporting on-site event registration and check-in
• Working within the event registration platform to support registration page builds and manage registration edits refunds and manual registrations for attendees and guests
• Producing event reports ensuring accurate event registration and running formatting and sharing event reports
• Providing on-site event support as needed

Knowledge Skills and Abilities

• Outstanding attention to detail and commitment to quality
• Excellent interpersonal skills including verbal written and organizational skills
• Ability to provide high-level customer service
• Ability to be very flexible and adapt to change
• Able to manage time well particularly while managing competing priorities
• Able to work independently and as a part of a team
• Willingness to take initiative keep a positive attitude and maintain a professional demeanor
• Adept at problem-solving critical thinking and using judgment in situations that require sensitivity
• Exemplary Office 365 skills including Outlook Word Excel Teams and OneDrive

Required Qualifications

• Bachelors degree or equivalent combination of education and work experience (Veterans with equivalent combination of military certification/education and experience may substitute for the degree qualification).
• 1 year of professional administrative or events-related experience in an office environment
• Customer or client service experience
• Extensive experience with Office 365 tools including Outlook Word Excel Teams and OneDrive

Preferred Qualifications

• Experience working in an event-planning environment
• Experience working in higher education or similarly complex non-profit environments.
• Familiarity with project management software (e.g. Asana)
• Experience working in a robust event management platform (Cvent GiveCampus)

Working Environment

• Standard open office environment
• Noise level is quiet to moderate

Physical Activities

• Ability to sit in front of and use a computer for an extended period
• Occasionally required to move about the office/campus with the capability of transporting objects up to 20 lbs. with assistance
• Use of personal vehicle occasionally required to transport event supplies

Work Schedule
Monday - Friday 8:00 a.m. - 4:30 p.m. some nights and weekends as accordance with the Universitys flexible work policy this position is eligible to be considered for partial remote work. Further details regarding this plan will be determined with the hiring manager and are dependent on the division and team specific needs.

Application Deadline
For consideration please submit your application materials by 4:00 p.m. (MST) November 18 2025.

Special Instructions
Candidates must apply online through to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 7.

Hourly Range:
The hourly range for the position is $22.00 - $27.00.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate departmental budget availability internal salary equity considerations and available market information but not based on a candidates sex or any other protected status.

Benefits:
The University of Denver offers excellent benefits including medical dental retirement paid time off tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family or parental status pregnancy or related conditions national origin disability or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race color national origin ancestry age religion creed disability sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family and parental status pregnancy genetic information military enlistment or veteran status and any other class of individuals protected from discrimination under federal state or local law regulation or ordinance in any of the Universitys educational programs and activities and in the employment (including application for employment) and admissions (including application for admission) context as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Workers Rights (POWR) Act; and any other federal state and local laws regulations or ordinances that prohibit discrimination harassment and/or retaliation. For more information please see the University of Denvers NonDiscriminationStatement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.