Agreements and Partnerships Specialist

COVID 19 On-Campus Requirements

Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1 2022 but the University may reinstate them at any point.

About Queens University

Queens University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research faculty administration engineering & construction athletics & recreation power generation corporate shared services and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women racialized/visible minorities Indigenous/Aboriginal peoples persons with a disability persons who identify in the LGBTQ community and others who reflect the diversity of Canadian society.

Come work with us!

Job Summary

A Brief Overview

Reporting to the Director Global Engagement the Agreements and Partnerships Specialist resides in the Office of the Vice-Provost Global Engagement. This role supports the international strategy for Queens University by preparing and processing international academic agreements and assisting with the development of global partnerships and programs. The incumbent liaises with external partners legal counsel and other internal units to structure and complete agreements and to prepare required documentation for a wide range of global engagement programming. The incumbent assists on partnership development tasks including research and data collection and works with program leads to develop global programs as assigned. The incumbent assists with the maintenance of software related to agreements management identifies and implements process improvements and works in support of the units partnership officers in gathering and analyzing data related to international academic partnerships.

As the incumbent has regular contact with international partners this position requires diplomacy excellent cross-cultural communication skills and a high degree of customer service orientation. The incumbent should be action-oriented and demonstrate strong attention to detail and project management skills. The schedule for this position may occasionally require the incumbent to work flexible hours including evenings and weekends.

This position oversees the preparation and administration of academic mobility agreements including the tracking of their establishment and renewal. This position collaborates with stakeholders to ensure the efficient management of the agreement process.

Job Description

What you will do

• Manages the establishment and renewal of academic mobility agreements between the university and international partner institutions.


• Drafts edits finalizes and proofreads agreements. Initiates and/or prepares correspondence to partners.


• Liaises with legal counsel to ensure contracts are in compliance with legal requirements.


• Negotiates changes in language for agreement renewals with partnering institutions and determines the appropriateness of the changes in consultation with the faculty international staff Associate Deans or Deans as appropriate.


• Administers and manages the online contract management system tracking agreements for renewal and retention in accordance with established policies and procedures.


• Provides support on strategy evaluation and implementation of projects relating to internationalization student programming and/or conferences and events.


• Manages data and research for reporting on Queens international targets.
• Liaises with faculty international staff privacy officer and others as required for agreement processing.


• Identifies inefficiencies in processes and collaborates with stakeholders to address.


• Communicates legislation and institutional policies surrounding academic mobility to stakeholders across the university and coordinate process updates where appropriate.


• Liaises with international organizations of which Queens is a member and implements internal processes and programs.


• Develops concepts for on-campus events facilitate Queens participation in activities abroad and complete information requests from partners.


• Maintains and strengthens connections with selected Queens networks and partner institutions in support of the universitys international objectives.


• Conducts research and prepares reports summaries and correspondence.


• Other duties as required in support of the department and/or unit.

• Four-Year Bachelor Degree or addition requires trade certification qualification or on-going learning to remain ahead of changes in technology or emerging fields.

• More than 3 years and up to and including 5 years of experience.
• Experience working at a post-secondary education institution considered an asset.


• Experience in contract management including one or a combination of drafting negotiating executing and/or amending contracts is considered an asset.

• Knowledge of concepts and principles in a specialist field that is typically acquired through a combination of advanced professional or academic qualifications and/or substantial work experience.


• Provide effective consultation and advice on non-straightforward and/or complex issues.


• Interaction with others requires interpersonal skills and the ability to understand and influence.


• Adapt messages to meet the different needs of different audiences.


• Builds relationships trust and credibility.


• Prioritize and distribute work to deliver objectives on time and to the highest standard.


• Identify in advance when the intended results may not be achieved and develops a plan to address the gaps.


• Actively participate in project team meetings and develop individual and unit project plans.


• Lead procedural or technological change within a unit.


• Identify opportunities to improve the effectiveness and efficiency of work processes.


• Seek information and input to fully understand the cause of problems.


• Appropriately assesses risks before making a decision.


• Contribute to the creation and evaluation of possible solutions.


• Take action to remove obstacles and address problems before they impact performance and results.


• Apply equity diversity accessibility inclusion and Indigenization considerations to decision making and planning.


• Promote a work environment that is free from sexual violence harassment and discrimination and the ability to show empathy for those who have experienced trauma.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queens is strongly committed to employment equity diversity and inclusion in the workplace and encourages applications from Black racialized persons Indigenous people women persons with disabilities and 2SLGBTQI accordance with Canadian Immigration requirements priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at .