Sr. Administrative Support Specialist

Oklahoma City, OK - USA

Monthly Salary: Not Disclosed

Posted on: 10 days ago

Vacancies: 1 Vacancy

Job Summary

Required education:High School Diploma or GED AND

24 months office clerical or administrative experience

Skills:

Knowledge of office procedures
General office and customer service skills
Knowledge of Microsoft Office Suite (Outlook Excel and Word)
Excellent interpersonal skills
Ability to work independently and as a team player
Ability to complete tasks in an efficient and timely manner
Must be detail oriented for accuracy of data and information
Ability to multitask be organized and self-motivated
Ability to work in stressful situations
Ability to communicate verbally and in writing

Working Conditions:

Physical:
- Sit for prolonged periods.
- Communicate effectively and listens.
- Engage in repetitive motion.
- Use of computer and telephone.
Environmental:
- Standard office environment.
- Stand stoop bend and reach.

Certifications: None

Department Preferences:Microsoft Office 2019 Microsoft OneDrive Adobe Acrobat 9.0 Zoom Pro

Why You Belong at the University of Oklahoma:The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement:The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.

Under general supervision performs administrative support-oriented job duties to include but not limited to resolving routine
questions and problem filing maintenance scheduling appointments reception inventory management typing report
preparation and correspondence.

Duties:

Maintains oﬃce ﬁles that may be of a conﬁdential nature.
Schedules various appointments for oﬃce personnel and ensures administrative details are completed.
Receives incoming calls for oﬃce personnel and refers to appropriate person.
Records messages or
responds to caller with routine information.
Serves as a contact person for other employees or the
outside public.
Provides information regarding location or availability of materials resources
and services.
Monitors and orders supplies for the oﬃce and completes requisitions.
Responsible for typing correspondence manuscripts lectures grant proposals and medical
information.
Reviews and responds to routine correspondence for the oﬃce personnel.
Prepares various reports to include but not limited to expenditures budgetary records and student
or resident rotation schedules.
Makes copies and assembles materials.
May act as the payroll coordinator for the department or assists the payroll coordinator by
providing oversight.
Collects time sheets enters into PeopleSoft tracks leave completes ETRs
and special pays.
Opens routes and prepares incoming and outgoing mail.
May run errands for the department. Plans
and organizes meetings and programs.
Makes travel arrangements.
Performs related duties as assigned to successfully fulﬁll the function of the position.

Required Attachments

Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.

Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!

Required Experience:

Senior IC

Required education:High School Diploma or GED AND24 months office clerical or administrative experienceSkills:Knowledge of office procedures General office and customer service skills Knowledge of Microsoft Office Suite (Outlook Excel and Word) Excellent interpersonal skills Ability to work in...