Operations Coordinator
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
The Operations Coordinator provides administrative coordination across multiple departments aiding
day-to-day operations through accurate data entry presentation preparation and clear communication
support. The role keeps information organized and moving so teams including technical groups like
Millwork can act with speed and clarity. Additionally the Operations Coordinator supports the Operations
Manager on projects and assists with project execution as assigned.
As an Operations Coordinator you will be responsible for:
- Cross-department Coordination: Assists multiple departments by collecting requests organizing details and improving workflow.
- Data Entry & Updates: Enters and updates task/service information to keep records current and easy to locate.
- Documentation Management (SharePoint): Organizes and maintains shared folders templates and reference materials using clear structure and naming in SharePoint.
- Presentations &Materials: Prepares concise slide decks and one-pagers for updates and reviews.
- Communication Support: Drafts/distributes routine updates and stakeholder/vendor messages; capture key actions and ensure follow-through.
- Scheduling & Team Logistics: Helps manage departmental calendars shared inboxes and engagement initiatives; sends confirmations and reminders.
- Purchasing Lifecycle Support: Processes MRFs places requisitions (REQs) assists with receiving maintains documentation and conducts follow-ups on ETAs to closure.
- Inventory Management: Performs cycle counts places orders and replenishes stock including uniformsusing an inventory system; keeps records reconciled and up to date.
- Maintenance Systems (CMMS): Assists with Computerized Maintenance Management System entries status updates notes/attachments and clean closures.
- Vendor Coordination: Coordinates time windows readiness requirements access and basic paperwork; maintains contacts and general correspondence.
- Project Support: Supports the Operations Manager on projects and assists with project executions assigned.
- Other duties as assigned by Corporate Engineering leadership.
Qualifications :
To perform this job successfully an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge skills and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential
functions.
Experience
- 3-5 years of relevant administrative experience with emphasison scheduling is required.
- Experience with Oracle Fusion SharePoint and HotSOS preferred.
- Prior experience coordinating projects is a plus.
- Experience in facilities maintenance operations or construction industry is preferred.
Education & Certifications
- High school diploma or General Education Degree (GED) is required.
- Associates or Bachelors degree in Business Administration or related field preferred.
Skills/Knowledge
- Ability to communicate in Spanish verbally and written is preferred.
- Must be proficient in Microsoft Windows and Office.
- Demonstrated ability to handle confidential information with utmost discretion and professionalism.
- Extremely well organized and attentive to detail.
- Positive attitude collegial and willing to assist the team as needed with a sense of enjoyment in work well done.
- Adaptable and highly organized with the ability to manage multiple competing deadlines and shifting priorities.
Additional Information :
Why Westgate
- Comprehensive health benefits medical dental and vision
- Paid Time Off (PTO) vacation sick and personal
- Paid Holidays
- 401K with generous company match
- Get access to your pay as you need it with our Daily Pay benefit
- Family benefits including pregnancy and parental leave and adoption assistance
- Wellness Programs
- Flexible Spending Accounts
- Tuition Assistance
- Military Leave
- Employee Assistance Program (EAP)
- Life Disability Accident Critical Illness & Hospital Insurance
- Pet Insurance
- Exclusive discounts for Team Member (i.e. hotels cruise resorts restaurants entertainment etc.)
- Advancement & development opportunities
- Community Involvement Programs
Westgate Resorts is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability status or any other protected status under federal state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process please email with the job title and the location of the position for which you are applying.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Six Sigma
- Lean
- Management Experience
- Process Improvement
- Microsoft Outlook
- Analysis Skills
- Warehouse Management System
- Operations Management
- Kaizen
- Leadership Experience
- Supervising Experience
- Retail Management
About Company
Westgate Resorts provides a diverse range of vacation experiences. From sandy beaches on the Atlantic Ocean to snow-covered Utah mountains, families can affordably experience the country's most desirable vacation destinations. A world leader in the timeshare and hospitality industry, ... View more
