Event Operations Coordinator

This role is based in our 605 Third Avenue office.

Join our dynamic team as an Event Operations Coordinator and develop your career in the exciting world of event management. Reporting to the Senior Delivery Manager youll gain comprehensive experience in delivering exceptional hybrid and physical events within the Global Finance sector.

This hands-on role offers valuable exposure to the complete event lifecyclefrom initial planning through to successful delivery and evaluation. Youll have the opportunity to grow within our team while developing expertise across multiple facets of event management including speaker coordination digital operations sponsor management and awards ceremonies.

Pre-Event (55%)

• Lead comprehensive speaker management from initial contact through presentation delivery
• Manage speaker budgets including invoices travel arrangements and accommodation
• Own the complete speaker journey ensuring exceptional experiences throughout
• Take ownership of digital event delivery including platform builds attendee management and troubleshooting

During Events (20%)

• Travel to in-person events (up to 7 days) for setup execution and breakdown
• Serve as the primary point of contact for speakers and AV vendors

Post-Event (10%)

• Distribute presentation materials and recordings to attendees
• Process speaker payments and manage event cost reconciliation

Additional Responsibilities (15%)

• Coordinate with the Smart Events Delivery Team on digital products for hybrid events
• Collaborate on special projects with other teams as needed

Qualifications :

• Strong communication skills with the ability to confidently engage with stakeholders at all levels
• Tech-savvy mindset with willingness to embrace new technologies
• Exceptional attention to detail and organizational abilities
• Data-driven approach to decision making
• Adaptability to thrive in fast-paced changing environments
• Problem-solving attitude with a positive can-do mindset
• Proficiency in Microsoft Office suite (Word Excel PowerPoint Outlook) and Adobe Acrobat

Additional Information :

We believe that great things happen when people connect face-to-face. Thats why we work in-person with each other or with customers and partners three days a week or more. When youre not spending time together in one of our offices or other workplaces like at an Informa event you get the flexibility and support to work from home or remotely.

We work hard to make sure Life at Informa is rewarding supportive and enjoyable for everyone. Heres some of what you can expect when you join us. But dont just take our word for it see what our colleagues have to say at

Our benefits include:

• Great community: a welcoming culture with in-person and online social events our fantastic Walk the World charity day and active colleague groups and networks promoting a positive supportive and collaborative work environment
• Broader impact: take up to four days per year to volunteer with charity match funding available too
• Career opportunity: the opportunity to develop your career with bespoke training and learning mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When its time for the next step we encourage and support internal job moves
• Time out: 15 days PTO rising to 20 after three years and 25 after six years plus 10 national holidays a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year
• Competitive benefits including a 401k match health vision and dental insurance parental leave and an ESPP offering company shares at a minimum 15% discount
• Strong wellbeing support through EAP assistance mental health first aiders free access to a wellness app and more
• Recognition for great work with global awards and kudos programs
• As an international company the chance to collaborate with teams around the world

The salary range for this role is $60000- $64999 based on experience. 

This posting will automatically expire on 10/14/2025.

Were not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up join in and help make things happen. If it sounds like a match and you have most although not all of the skills and experience listed we welcome your application.

If you would like to request reasonable adjustments or accommodations to assist your participation in the hiring process and or in the advertised position please inform the appropriate Talent Acquisition Partner for the role once they have been in touch. Your request will be reviewed and considered in confidence. At Informa youll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses including all of those protected by law. Ask us or see our website for full information.

See how Informa handles your personal data when you apply for a job here.

Remote Work :

No

Employment Type :

Full-time