Event Coordinator

Atlanta, GA - USA

Monthly Salary: Not Disclosed

Posted on: 23 days ago

Vacancies: 1 Vacancy

Job Summary

EVENT COORDINATOR
GENERAL SUMMARY
As an Event Coordinator you will work on the Etherio Life Sciences team to establish and maintain procedures to ensure a high level of customer care. This position may work concurrently with multiple event managers and internal and external clients.

ESSENTIAL FUNCTIONS

Technologically proficient with a proven ability to efficiently learn navigate and utilize diverse event management systems registration platforms and emerging digital tools.
Assist with multiple areas of Life Science projects including inventory management badge printing on-site preparation reporting and communication.
Crosstrain and assist on an as needed basis for all clients.
Research and contact potential suppliers to support event(s).
Review contracts from suppliers and provide input to master tracker.
Collect and maintain client attendee communications and travel arrangements. Track and update client attendee approvals for travel.
Work with event manager on logistics and communications where applicable.
Accurately enter and maintain data to ensure accuracy and consistency of information.
Follow up with event managers regarding outstanding payments pre- and post-event.
Provide reconciliation reports and work with the Accounting Department and Life Sciences Operations team for invoice management and tracking within set timelines.
Maintain compliance with healthcare professional (HCP) transfer of value (ToV) reporting policies and procedures.
Other duties as assigned.

MINIMUM AND PREFERRED QUALIFICATIONS

Associates degree and/or 1- 2 years of hospitality or meeting coordinating experience.
1-2 years of customer service or meeting management related experience.
Experience with data management or registration in Cvent OneDrive Smartsheet SharePoint or similar technology platforms.
Demonstrates exceptional attention to detail when managing tasks and reviewing information to ensure accuracy.
Experience with Smartsheet & Cvent.
Adapts quickly to new tasks technologies and changing priorities in a fast-paced environment.
Strong organizational skills and ability to multitask and prioritize.
Positive attitude and self-motivation.
Strong written and verbal communication and interpersonal skills.
Ability to interact well with internal and external clients.
Project management and leadership skills.
Proficiency in Microsoft Office Suite.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties responsibilities and skills required. Etherio retains the right to change or assign other duties to this position.

WORKPLACE LOCATION REQUIREMENTS
We operate as a Hybrid work environment working as a combination of remote and in-office presence as well as the possibility of being onsite at client and/or event locations.

TRAVEL REQUIREMENTS
Ability to travel at least 25%

SCHEDULING REQUIREMENTS
Requires flexibility in scheduling such as the ability to work evenings and weekends to meet client event or company needs.

ESSENTIAL PHYSICAL FUNCTIONS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.

Must be able to remain either in a stationary sitting position for extended periods (such as when working in the office) while also being able to stand and/or move for extended periods (such as when executing events onsite).
Need to lift carry push or drag boxes or equipment up to 30 lbs.
Frequently moves inside the office to access filing cabinets office machinery etc.
Need to adapt and function in various physical settings (for example conference centers indoor and outdoor spaces).
Occasionally required to position self in a stooping kneeling or crouching manner.
Frequently communicates with others and must be able to exchange accurate information in these situations.
Frequently uses computers and other electronic equipment.

ABOUT ETHERIO

At Etherio we have a purpose that drives all we do: We create meaningful partnerships experiences and connections that fuel growth and accelerate success for our clients and those they impact. Every day we deliver creative customer-focused solutions for our corporate and association clients - one meeting event or membership experience at a time. We recognize that to deliver that experience for our clients we have to deliver it for our own team members as well. Whether you work in one of our offices or virtually were committed to supporting your learning and growth by providing opportunities for partnerships experiences and connections that will accelerate your own success. Together we live out our core values celebrate each others wins learn lessons from our failures and pursue excellence together.

Benefits include:

Medical dental vision and more.
401(k) with matching.
Generous paid time off.
Flexible and hybrid work schedules.

Our approach has earned us many industry awards over our 30 year history including 18 consecutive years on the CMI 25 North Americas Top 25 Meeting & Incentive Companies.

Join us at Etherio and become part of a team where your work has purpose your growth is championed and your results are rewarded. If youre excited to help shape exceptional experiences and build lasting connections wed love to meet you.

Etherio is committed to embracing diversity and inclusion in our hiring practices and in experiences as team members. Etherio is an equal opportunity employer. We believe that the most effective way to invite and retain a diverse workforce is to build an enduring culture of inclusion and belonging. The Firm does not discriminate in employment because of race creed national origin religion age color sex marital status sexual orientation gender identity disability citizenship status or protected veteran status or any other characteristic protected by local state or federal laws rules or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process please contact

Required Experience:

EVENT COORDINATORGENERAL SUMMARYAs an Event Coordinator you will work on the Etherio Life Sciences team to establish and maintain procedures to ensure a high level of customer care. This position may work concurrently with multiple event managers and internal and external clients.ESSENTIAL FUNCTIONS...