Academic Department Coordinator (Casual Position)
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Job Location:
Amherst, MA - USA
Hourly Salary:
$ 25 - 27
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial socio-economic and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty administration and staff.
Job Description:
Amherst College invites applications for the Casual Academic Department Coordinator position in the Center for Humanistic Inquiry (CHI). The Casual Academic Department Coordinator - CHI is a part-time (35 hours per week) temporary (24 weeks) casual position with no benefits. The expected salary range for this job opportunity is: $25.00-27.00 per hour.
The salary offered will vary based on a number of factors including but not limited to relevant education training and experience tenure status and other nondiscriminatory business considerations.
The Casual Academic Department Coordinator - CHI provides comprehensive administrative support in all areas of operation in an academic department. Performs a wide range of detail-oriented tasks in a fast-moving environment. The administrative support areas include: faculty support; curricular support; event management; budget support financial transactions and student employment coordination; communications and office management.
Summary of Responsibilities:
Faculty Support
Attend department meetings and support the chair in preparing relevant materials
Assist in faculty searches including coordinating search process logistics
Assist with reappointment tenure and promotion processes
Handle clerical ordering and scheduling tasks for the department
Curricular Support
Update course information in the Course Catalog CPI and Workday
Assist with course logistics
Assist with departmental majors records
Manage the course evaluation process for non-tenured faculty
Communicate between the department and the registrars office regarding courses majors graduating seniors and other academic matters
Coordinate departments majors annual prizes and fellowships
Event Management
Coordinate honoraria travel reimbursements ground transportation and accommodations for guest speakers
May work with other departments to coordinate college-wide events
Coordinate venues receptions and publicity for all departmental events
Budget Support Financial Transactions and Student Employment
Administer and track expenses for departmental and gift accounts; reconcile monthly expenses; and monitor balances in Workday
Assist principal investigators with grant reporting and expenses if required
Process purchase orders invoices and reimbursements
Create budgets in collaboration with the department chair and director of academic finance
Coordinate and maintain student and casual hiring
Communications and Office Management
Maintain department website and electronic files
Scheduling and stocking of supplies in departmental common space(s)
Serve as the liaison between the department and students faculty and staff across campus and the wider community
Qualifications:
High School Diploma or equivalent
1 to 3 years related experience
Strong written and verbal communication interpersonal time-management organizational and customer-service skills
Ability to take initiative work independently and work collaboratively
Demonstrated a high level of attention to detail
Sensitivity to issues of confidentiality
Familiarity with Google Workspace and/or Microsoft Office (or similar platforms)
Required reference and background checks
Preferred
Associates degree
3 years or more of related experience at a higher education institution
Experience working with Workday or other ERP software
Interested candidates are asked to submit a resume and cover letter online at Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Required Experience:
IC
Key Skills
- Experience Working With Students
- Organizational skills
- FileMaker
- Classroom Experience
- Ellucian
- Lesson Planning
- Host/Hostess Experience
- Peoplesoft
- Teaching
- Curriculum Development
- Administrative Experience
- Google Suite
About Company
Welcome to the Chamber. Proudly serving Amherst, Hadley, Belchertown, Sunderland, Leverett, Shutesbury, and Pelham. Join Today! Building Business. Building Community. About Us The mission of the Amherst Area Chamber of Commerce is to create, maintain and promote a vital, thriving bus ... View more
