Business Centre Assistant

5 Month Contract With A Local Authority

To contribute to the efficient day-to-day running of the Orbit Business Centre providing front-line support and assistance across a wide range of administrative operational and customer service duties associated with a busy business and conference centre.

The postholder will ensure the smooth operation of conference training and meeting facilities assist tenants and visitors and provide high-quality customer service at all times.

Key Responsibilities

• Provide front-of-house and reception duties including greeting visitors managing bookings handling enquiries and ensuring a professional and welcoming environment.
  

• Assist in the set-up and operation of conference training and meeting suites including arranging furniture IT equipment and presentation materials as directed.
  

• Deliver excellent customer service to tenants visitors and Centre users ensuring queries and requests are handled efficiently and courteously.
  

• Provide support to Centre staff in the delivery of catering and hospitality services as required.
  

• Undertake cash handling and process payments for bookings catering and other services in accordance with financial procedures.
  

• Liaise with tenants and Centre staff to resolve facilities issues promptly and efficiently.
  

• Carry out regular building inspections reporting maintenance or safety issues to the appropriate personnel.
  

• Perform minor cleaning tasks as necessary to maintain presentation standards in public and conference areas.
  

• Provide flexible support and cover for other Business Centre staff during periods of absence peak workloads or events.
  

• Support the management team with general administrative and facilities duties to ensure the smooth running of the Centre.
  

• Cover duties in other Civic or Council properties as required.
  

• Carry out Health and Safety responsibilities in line with the Authoritys policies and procedures ensuring a safe working environment for staff tenants and visitors.
  

• Support the Councils decarbonisation and sustainability goals contributing to efforts to achieve net zero carbon emissions.
  

• Undertake any other reasonable duties commensurate with the grade of the post as requested by the Manager.
  

Requirements

• Excellent customer service and interpersonal skills.
  

• Confident in face-to-face communication with tenants visitors and colleagues.
  

• Ability to handle cash transactions accurately and responsibly.
  

• Practical hands-on approach with the ability to assist with room set-ups and basic maintenance.
  

• Flexible and adaptable with a willingness to learn and support a variety of duties.
  

• Reliable punctual and able to work both independently and as part of a team.
  

• Awareness of Health & Safety procedures and commitment to maintaining a safe workplace.