Executive Assistant

Executive Assistant

At NETSCOUT we are an elite force of trailblazers innovators and problem solvers. We protect the connected world from cyberattacks and performance and availability disruptions through our unique visibility platform and solutions powered by pioneering deep packet inspection at scale technology.

We are Guardians of the Connected World. We are looking for exceptional talent to join our team.

About NETSCOUT

NETSCOUT has been helping the worlds largest organizations solve their most complex digital challenges for more than 40 years.

NETSCOUT unlocks insight at unequaled scale from every data packet to the broadest view of global internet traffic so the worlds essential organizations can solve problems faster constantly transform their digital ecosystems secure what matters and stay unstoppable for a world that relies on them every second.

About the opportunity:

The Executive Assistant will be responsible for the organizational support of a business unit or function leader and their direct reports. The main objective is to provide comprehensive and proactive administrative support for general business operations. This individual will be expected to manage the calendars for busy executives and be a strong team member with Executive Assistant colleagues throughout the office and company.

Basic Qualifications/Skills:

• Management of multiple complex calendars and scheduling requirements
• Pro-actively reads executives emails and manages action items directly and alerts executives to high priority emails.
• Manages calendars for maximum efficiency balancing meetings and blocking time to do work.
• Manages international and domestic travel for executive(s) by working with travel agency to communicate travel preferences when booking air hotel and car reservations logistics / venue.
• Coordinates and plans internal and external meeting logistics using audio and web software.
• Arranges departmental meetings and social events.
• Reserves conference rooms & customer visit rooms.
• Acts as liaison between staff/executives/customers.
• Screens and responds to incoming calls.
• Greets & escorts customers and guests.
• Supports management with work on budget.
• Ensures new hires in department are set up (space IT requirements welcome lunch etc.)
• Organizes large on-site and off-site events including preparing any relevant materials; assist with office and corporate events as needed.
• Thinks through all aspects of logistics and anticipates issues that can occur in a project or event and has plans to mitigate.
• Understands executives business objectives and considers context (ex. Quarter end who is urgent to meet with etc.) when scheduling meetings and events for executive and team while balancing urgent versus important.
• Manages space planning for the floor or section of space their team occupies.
• Prepares executives for meetings ensuring conferencing tools are operating and materials are ready and provided in advance of meetings.
• Ensures executives move from each meeting to their next meeting in a timely fashion.
• Builds relationships with often high-profile external parties to achieve goals of role (ex. Customer advisory board industry leaders training vendors analysts etc.)
• Represent executives and department in a positive light within the company and externally.
• Understands interpersonal dynamics of team members and discretely raise insights to executive as appropriate.

Preferred Qualification/Skills:

• Maintains vacation schedules of team.
• Makes copies and orders supplies.
• Interfaces with IT / Facilities as needed.
• Creates and updates organization charts.
• Assists with PowerPoint presentations.
• Tracks and helps drive completion of key deliverables and following up on outstanding items.
• Prepares expense reports and purchase orders; ensures they are completed accurately within budget limits and approved in the system.
• Drafts email communications on behalf of executives.
• Performs general office duties as needed.
• A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company.
• Suggests ideas and new processes to executives to manage their time better and help drive better alignment and communication within the team.
• Serves as trusted advisor to executives and provides insights perspective and solutions to executives on various topics.
• Completes special projects as assigned.
• Tracks collects and prepares materials in advance of Board of Directors or sub-committee meeting.

Working at NETSCOUT

At NETSCOUT our vision is to create a workplace where every individual feels valued respected and empowered to contribute their unique perspectives. As a global company we strive to build a workforce comprised of talented individuals with a wide range of perspectives and backgrounds. We also know that life at NETSCOUT is not just about what you will contribute but what we will give back to you. Besides the promise of interesting work in an exciting and ever-growing industry NETSCOUT is committed to giving you opportunities to continue to learn and grow. Employees are eligible for a variety of professional development opportunities to help them advance their skills and career. We have heavily invested in our individual management and leadership training and development programs. We offer a compensation package that includes the following benefits:

• Generous vacation package
• Equity
• Matching 401k plan
• Tuition reimbursement
• Attractive medical and dental coverage options
• Domestic partner benefits
• Health and Dependent Care spending accounts and Health Savings Account options.
• Life and Disability Benefits
• Volunteer Time Off Matching Charitable Gifts

The annual US salary range for this role is $46000 to $71500. This range represents NETSCOUTs good faith estimate of the compensation for this position at the time of posting. Actual compensation may vary within or in some cases outside this range based on factors such as education training experience professional achievement business need and location. For sales roles this range reflects the On Target Earnings (OTE) which includes both base salary and target sales commissions or bonuses.

Please note that the posted salary range may span multiple career levels. Final compensation and job level will be determined during the interview process based on the candidates experience qualifications and alignment with the scope and expectations of the role.

In addition to base compensation we offer a comprehensive rewards package that may include performance-based bonuses equity awards and robust benefits.

NetScout Systems Inc. is an EEO/Affirmative Action Employer.