Temporary Undergraduate Administrative Assistant

JOB TITLE: Temporary Undergraduate Administrative Assistant

JOB POSTED:October 2025

DEPARTMENT: Undergraduate Admissions

REPORTED TO:Associate Director of Admissions CRM Operations

SCHEDULE: Up to 35 hrs per week Non-Exempt (Hourly) Mon-Fri 9 am-5 pm Onsite

COMPENSATION: $24.00 per hour

TEMP PERIOD: 12/1/25 to 3/2/26

POSITION OVERVIEW:

Under the supervision of the Associate Director of Admissions CRM Operations the Undergraduate Administrative Assistant will assist with the receipt and processing of applications and mail for the colleges undergraduate and graduate programs and provide general clerical office support.

DUTIES AND RESPONSIBILITIES:

• Create and maintain a high volume of digital applicant files.
• Data entry of Undergraduate applications and supporting documents into Salesforce CRM software.
• Open sort process and file applicant mail and materials into physical or digital storage.
• Assist in the daily operations of the Admissions Office providing general office support to Undergraduate Admissions. This includes filing scanning photocopying mailing projects and data entry.
• Other job-related duties as assigned.

MINIMUM QUALIFICATIONS:

• Previous experience in an administrative or customer service role

PREFERRED QUALIFICATION:

• Proficiency in MS Suite (Word Excel PowerPoint) and Google Suite
• Bachelors degree preferred.

KNOWLEDGE SKILLS AND ABILITIES:

• Prior data entry experience and confidence in learning new computer programs including Salesforce (Enrollment Rx) and transcript imaging software.
• Knowledge of best practices and procedures of an Undergraduate Administrative Assistant.
• Knowledge of the overall goals of higher education in an admissions setting including the understanding of degree requirements academic calendars and program prerequisites.
• Knowledge of best practices in student engagement advising and retention.
• Knowledge of the Family Educational Rights and Privacy Act (FERPA) to properly handle sensitive information.
• Skill in using computers and in learning new software applications and programs.
• Skill in data entry.
• Skill in problem-solving and attention to detail.
• Skill in planning and organizing.
• Skill in verbal written and interpersonal communications to effectively interact with students parents faculty staff and other stakeholders.
• Skill in proofreading work
• Ability to multitask prioritize meet set deadlines and follow directions.
• Ability to be detail-oriented and organized.
• Ability to work collaboratively as a member of a team.
• Ability to correspond professionally with applicants faculty and internal departments.
• Ability to accurately input track and report admissions data for analysis or accreditation.
• Ability to handle sensitive applicant data with discretion.
• Ability to communicate and maintain relationships with a diverse student population and ability to foster an inclusive environment.
• Ability to establish and maintain good working relationships with staff and faculty

PHYSICAL REQUIREMENTS OR WORKING CONDITIONS:

• Variable - up to 35 hrs per week
• Monday through Friday 9:00 a.m. - 5:00 p.m. EST.
• Location: 342 E. 24th Street NYC NY
• On-site schedule - no remote work
• Ability to move between offices meeting rooms and event spaces within the campus or building.
• Occasionally required to lift or carry materials up to 25 pounds (such as boxes of brochures or event supplies).

APPLICATION INSTRUCTIONS

To be considered for this position candidates must submit the following:

• Cover Letter - addressing interest in the position
• Resume - detailing relevant experience and responsibilities related to the position.

WORKING AT SVA

The School of Visual Arts has been a leader in the education of artists designers and creative professionals for more than seven decades. With a faculty of distinguished working professionals a dynamic curriculum and an emphasis on critical thinking SVA is a catalyst for innovation and social responsibility. Comprising over 7000 students at its Manhattan campus and over 41000 alumni from 128 countries SVA also represents one of the most influential artistic communities in the world. For more information about the Colleges 30 undergraduate and graduate degree programs.

Click here to learn what its like to work at SVA.

The School of Visual Arts is an equal-opportunity employer. Diversity and inclusion are core principles of the College. SVA enjoys a community that represents a significant number of historically underrepresented groups including diverse ethnic and religious backgrounds gender identities and abilities as well as individuals from foreign countries. All are encouraged to apply.