Event Coordinator

Job Profile:

Job Family:

Time Type:

Max Pay Depends on experience:

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Job Description:

ASU Kerr is seeking an event professional to coordinate a variety of rentals shows and uses of the venue including managing alcohol operations. The ideal candidate will be a trusted team member with clear communication skills coordinate programs with patron impact in mind and maintain a welcoming environment for all that enter the venue. This position works closely with our renters artists and vendors and requires the skill to convey event requirements in an engaging manner. This position reports to the Technical Director Sr. of ASU Kerr and is full time salaried and requires a flexible work schedule to accommodate night weekend and/or holiday events.

Posted Salary: $44000 to $46000 annually

Essential Duties:

Assist with and perform event booking and advancing by communicating verbally and in writing with facility users and other Kerr staff in writing and track and file this communication.

Work with General Manager and Marketing and Publicity Manager in developing and maintaining competitive rental and bar package rates.
Reply to venue rental inquiries sent to within 24 hours and track all activity in shared sales lead tracker.
Assist renters and vendors by providing information on technical security and/or other event requirements; assist in problem resolution and answer questions; refer to appropriate department when unable to respond.
Work pre post and during events to assist with the facilitation of operations and responds to emergencies problems etc.; ensures assigned aspects of events are implemented and controlled according to approved plans.
Manage alcohol operations including licensing ordering selling maintaining inventory and following other related policies and procedures as required by Arizona liquor laws.
o Responsible for determining needs ordering receiving stocking and inventory controls of all alcohol on the property.
o Keep records of state liquor law requirements and copies of employee log-book in order to track certifications for each employee.
o Work with staff and guests to ensure AZ liquor law adherence. Sell concessions at events as needed.
o Attend and satisfactorily complete basic liquor law and management training regarding Arizona law upon initial hire and attend any periodic training updates as required.
o Reconcile concessions merch sales and liquor sales for reporting to business office.
Work with ASU Events Registry Fire Safety Food Safety and Health Services to ensure compliance of ASU rules and regulations by vendors.
Schedule communicate and coordinate with vendors for Kerr as well as for renters.
Create file and maintain records on events activities their progress or status and final event reports.
Assist in developing and scheduling event staff in accordance with specifications; oversees assigned staff and operations at events.
Create incident/accident reports in emergency situations.
Ensure patrons are following policy and exhibiting appropriate behavior in the venue. Step in with corrective action as needed.
Coordinate tasks with activities of other staff to ensure optimum efficiency and compliance with appropriate procedures and specifications.
Make decisions and then direct others and or act upon those decisions quickly during events.
Give tours of the property.
Run errands for department using a university owned vehicle.
Coordinate artist ground transportation food and other hospitality requirements.
Keep inventory lists of food concessions and linens (as well as managing the linen maintenance).
Act as House Manager for most events throughout the year with onsite support from other staff and management.
Create and maintain relationships with new vendor business and sponsors for Teas Coffees Open House and Season Preview.
Organize schedule and run the Kerr Open House events working closely with other management staff.
Develop a personal code of conduct to help ensure our work environment is welcoming equitable and supports our department mission and core values along with the ASU Charter.
Other duties as assigned including attending marketing events flyer distribution and working directly with concierges some light building maintenance and scheduling the professional cleaning company.

Desired Qualifications:

Skill in facilitating and coordinating events.
Skill in public relations and handling complaints.
Ability to match communication styles of renters artists and vendors to facilitate and manage relationships.
Knowledge of scheduling; ticket office operations; and contract administration.
Evidence of effective communication skills.
Valid US drivers license and ability to drive on university business.
Experience using all Microsoft applications to create and maintain files.

Working Environment:

Ability to push pull and lift up to 35 lbs.
Ability to stand for long periods of time.
Ability to climb stairs.
Proficient computer skills with an emphasis on calendaring and document preparation.
Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
Ability to work long consecutive hours for consecutive days.
Ability to respond quickly in an emergency situation.
Ability to clearly communicate verbally read write see and hear to perform essential functions.
Run errands which may require driving a 7-passenger van and/or electric golf cart.
Drive on university business and possess a valid US driver license upon employment.

Department Statement:

ASU Cultural Affairs is comprised of three units - ASU Gammage ASU 365 Community Union and ASU Kerr. Through the mission of Connecting Communities ASU Cultural Affairs makes an impact across the Valley of the Sun through the arts entertainment education and events.

ASU Kerr Cultural Center is a one-of-a-kind 250 seat true adobe venue like no other in the Valley. Each season ASU Kerr welcomes a carefully curated selection of performances that represent the spirit and vision of its namesake Louise Lincoln Kerr. To learn about ASU Kerr visit:

ASU Cultural Affairs is committed to providing a welcoming equitable and respectful environment for all in order to realize our mission of Connecting Communities through the arts entertainment education and events. Our core values serve as a guide for daring engagement respectful dialogue and cross-collaboration. Learn more about our commitment and values at learn about the ASU Charter and goals visit: compensation at ASU is more than the salary paid for the valuable work performed. You can estimate the approximate value of your overall compensation here: also receive the following:
Comprehensive package of affordable health benefit plans and programs: Access to world-class educational opportunities at deeply discounted rates
Paid holiday vacation and sick leave
Matching retirement contributions
Discounts from a variety of vendors and service providers for personal expenses

Driving Requirement:

Location:

Funding:

Instructions to Apply:

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

• Cover letter
• Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g. 6/88 to 8/94) job title job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement:

Arizona State University is a new model for American higher education an unprecedented combination of academic excellence entrepreneurial energy and broad access. This New American University is a single unified institution comprising four differentiated campuses positively impacting the economic social cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100000 students in metropolitan Phoenix Arizona the nations fifth largest city. ASU champions inclusive excellence and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit

All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability protected veteran status or any other basis protected by law.

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In compliance with federal law ASU prepares an annual report on campus security and fire safety programs and resources. ASUs Annual Security and Fire Safety Report is available online at You may request a hard copy of the report by contacting the ASU Police Department at .

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Background Check Statement:

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