Administrative Assistant Human Resources

Position Overview & Responsibilities

• Provide general administrative support to the HR team including answering phones greeting visitors responding to inquiries and maintaining organized files.
• Schedule and manage meetings trainings and the department calendar while monitoring deadlines and notifying the team as needed.
• Process budgets invoices and payments in coordination with OMRF Accounting and manage employee reimbursements (moving tuition candidate and recruitment expenses).
• Coordinate travel and accommodations for visitors candidates and staff including hotel transportation and recruiter travel.
• Support onboarding and HR recordkeeping including affiliate records employment verifications I-9 documentation and HRIS/data entry.
• Order track and maintain office and HR supplies departmental swag event materials and other resources.
• Plan and support special events for the department including lunches trainings and employee recognition events.
• Assist with badge issuance/reactivation notary services and other HR logistics as needed.
• Perform additional duties as assigned to ensure the smooth operation of the HR department.

Minimum Qualifications

• High school diploma GED or equivalent plus 2 years of administrative support experience or a combination of relevant experience and education.
• Excellent organizational communication and computer skills (MS Office required).
• Ability to always maintain strict confidentiality.
• Professional people-focused personable dependable flexible adaptable and highly attentive to detail.
• Demonstrated initiative basic problem-solving and prioritization skills.
• Ability to produce high-quality work while multitasking and managing frequent interruptions.
• Capable of working independently and collaboratively with a diverse group of people personalities and cultures.

Preferred Qualifications

• Some college credit in a relevant business or psychology curriculum preferred.
• Four years of prior administrative support experience in biomedical research university or non-profit setting preferred.
• Human Resources experience particularly with HRIS systems is a plus.

Work Hours

• Typically Monday through Friday 8:30AM-5:00PM.

OMRF Overview
Founded in 1946 the Oklahoma Medical Research Foundation (OMRF) is among the nations oldest most respected independent nonprofit biomedical research institutes. OMRF is dedicated to understanding and developing more effective treatments for human diseases focusing on critical research areas such as Alzheimers disease cancer lupus multiple sclerosis and cardiovascular disease. OMRF follows an innovative cross-disciplinary approach to medical research and ranks among the nations leaders in patents per scientist.

Located in Oklahoma City a city that offers a dynamic and flourishing downtown area with low cost of living short commute times and a diversified economy OMRF has been voted one of the Top Workplaces since the inception of the award. This achievement has been accomplished thanks to OMRF individuals who share a unified understanding that our excellence can only be fully realized with a collective commitment to our mission . . . so that more may live longer healthier lives. Successful candidates will demonstrate commitment to this mission.

OMRF Benefits
We offer competitive salaries and comprehensive benefits to full-time employees including medical dental and vision insurance minimum 8% company retirement contribution vacation and sick leave and paid holidays. All employees have access to our onsite caf free onsite fitness center with access to personal trainer free parking and much more! Relocation assistance available for those located 50 miles outside of Oklahoma City metro. Learn more about our benefits here.

OMRF is an Equal Opportunity Employer.