Editorial Project Coordinator

Founded in 1935 Alcoholics Anonymous World Services (AAWS) is a 501(c)3 non-profit organization and an international fellowship of people who have had a drinking problem. The Alcoholics Anonymous fellowship is nonprofessional self-supporting multiracial apolitical and available almost everywhere. The General Service Office (GSO) in the Morningside Heights neighborhood of New York City employs approximately 95 people (both alcoholic and non-alcoholic) and serves over 1.5 million members in the U.S. and Canada.

Our mission at the GSO is to support carrying the message of Alcoholics Anonymous to the still-suffering alcoholic by providing services to A.A. members groups and others; publishing and distributing A.A. literature preserving A.A. history and sharing A.A.s collective experience. Not only is our team incredibly mission-driven but also tremendously supportive of each other as both colleagues and individuals.

Summary

The Editorial Project Coordinator supports the day-to-day operations of the publishing departments editorial production workflow. This position assists with scheduling tracking and implementing revisions that help keep titles across formats current and consistent amid ongoing updates to backlist titles and reprints in English Spanish and French. The Editorial Project Coordinator helps maintain production schedules and supports new item planning as directed by the Managing Editor.

This role is perfect for someone who loves words details deadlines and is looking for an opportunity to learn the craft of publishing in a mission-driven setting.

Responsibilites

• Collaborate closely with our Managing Editor to establish daily weekly and monthly publishing priorities and develop workable timelines.
• Coordinate communicate and monitor publishing schedules for items in English French and Spanish across editorial production and translation teams as appropriate.
• Enter and maintain title information in designated workflow and scheduling platforms.
• Develop and implement processes to improve existing workflows.
• Track progress of projects and communicate updates to relevant team members to ensure deadlines are met.
• Proofread final copy for errors and ensure necessary corrections and revisions have been made.
• Copyedit and proofread various reports for board and committee meetings the General Service Conference and other projects as assigned by the Managing Editor and Publishing Director.
• Collaborate closely with Designer/Typesetter to communicate and implement changes.
• Collaborate closely with the Language Services Department to ensure literature and other projects are accurately updated in a timely manner.
• Collaborate closely with A.A. Staff Members particularly when it comes to updating Service Material.
• Communicate with freelancers (e.g. copyeditors proofreaders and audio/video quality assurance specialists) as assigned.
• Collaborate with Production Managers to ensure digital print and audio/video materials are released on schedule and kept up to date.
• Coordinate with and provide administrative support for the Communication Services team to ensure all editorial materials on the website are developed posted and updated on a timely basis.
• Assist with departmental documentation reporting and file organization.
• Perform other duties and special projects as assigned by the Managing Editor.

• Strong organizational communication and time management skills.
• Excellent attention to detail and ability to track multiple projects simultaneously.
• Basic understanding of editorial production and content development processes.
• Proficiency in MS Office Suite (Word Excel Outlook) and familiarity with workflow and scheduling software.
• Strong proofreading and copyediting skills.
• Ability to collaborate effectively in a team environment.

QUALIFICATIONS

• Minimum 2 years of experience in a publishing editorial or production support role.
• Experience working with publications in multiple languages a plus.
• Familiarity with A.A.s Steps Traditions and Concepts also a plus but not required.

Physical Requirements

• Availability to work in person a minimum of three days per week.
• Some weekend or evening work may be required during busy times General Service Board weekends or Conference.
• Frequently required to sit stand walk and occasionally stoop kneel or crouch.
• Ability to lift and/or move up to 20 pounds.
• Ability to use a computer including tasks such as typing and using software and the ability to read and interpret data on a computer screen for extended periods.
• Ability to work in an indoor office setting with controlled climate conditions.
• Tolerance to moderate noise levels typical of an office setting.

Location

This position is in New York City we currently work a hybrid schedule of 3 days in office and 2 days remote with occasional additional in office days.

Pay & Benefits

This is a non-exempt position with an annual pay range of $65000 - 70000 plus approved overtime.

AAWS offers outstanding health benefits including majority employer paid medical dental and vision and an employer-funded health reimbursement account. Long- and short-term disability and life insurance is provided at no cost to our employees. We offer generous paid time off including 3 weeks of vacation to start 10 sick days personal days and paid holidays. Additional benefits include a 403(b) plan with up to 7.5% employer contribution tuition reimbursement program and salary continuation program all of which are available after 12 months of employment.

Applying

Please include a cover letter telling us about your interest in this position and bonus points for finding the error in this posting. Click the Apply button below to complete our application we look forward to hearing from you!

AAWS is committed to maintaining a diverse and inclusive environment and is proud to be an equal opportunity employer. All applications will receive consideration for employment without regard to race color religion gender gender identity or expression familial status sexual orientation national origin ability age or veteran status.

Finally your security is a priority. Please note that any communication from our organization about a job opportunity will only be made by an AAWS employee with an or @ email address.

We would never ask you as part of our interview process to provide personal or financial information such as your social security number online account passwords credit card numbers passport information and other related banking information. If you believe youve been a victim of a phishing attack please mark the communication as spam and alert us right away at