Campus Operations Coordinator

Job Title: Campus Operations Coordinator

Reporting to: Facilities Manager

Location: Griffith College and Griffith Hals of Residence South Circular Road Dublin 8

Job Type: Full-Time / Permanent

Job Summary:

Griffith College is seeking for a strong hands-on leader to take ownership of day-to-day campus operations and lead our facilities and maintenance teams on the ground.

This is not a desk-based role but one suited to someone who enjoys being out on site leading teams face-to-face and resolving problems in real time. The ideal candidate takes pride in ensuring buildings are well run and maintained to a high standard and has a strong understanding of how to promote and maintain a safe working environment for everyone on campus. You will play a key role in ensuring our campus buildings plant infrastructure and residential facilities operate safely efficiently and with minimal disruption to students staff and summer guests.

If youre a practical leader with facilities knowledge and a passion for managing people and operations this is an opportunity to take real ownership in a dynamic campus environment.

Job Responsibilities:

Leadership of Facilities & Maintenance Operations

The primary focus of this role is the effective leadership and management of the on-site Facilities teams across campus. The successful candidate will take responsibility for overseeing daily operations ensuring high standards of performance safety and service delivery.

• Leading organising and motivating Facilities Supervisors and maintenance personnel
• Planning and allocating daily and weekly work schedules in line with operational priorities
• Monitoring team performance and maintaining high operational standards
• Providing hands-on assistance where required to support service delivery
• Ensuring all works are carried out safely efficiently and in compliance with relevant procedures

Building & Plant Operations Oversight

The successful candidate will maintain comprehensive oversight of all core building services and plant operations across the campus. This includes ensuring that critical infrastructure is maintained compliant and always operating efficiently.

• Heating and ventilation systems
• Electrical distribution systems
• Water services and associated infrastructure
• Plant rooms and essential building infrastructure
• Fire safety and life-safety systems
• Lifts and other statutory compliance systems

Working closely with the Maintenance Supervisor the role will ensure that planned preventative maintenance (PPM) programmes are effectively implemented and that reactive maintenance issues are addressed promptly and to a consistently high standard.

Contractor & Site Control Management

The role will act as the primary on-site lead for all external contractors and service providers operating across the campus. The successful candidate will ensure that all contractor activities are properly managed controlled and delivered in accordance with college standards and statutory requirements.

• Ensuring safe systems of work are implemented and adhered to
• Verifying that appropriate permits RAMS (Risk Assessments and Method Statements) and documentation are in place prior to works commencing
• Controlling site access and monitoring contractor activities
• Maintaining quality and performance standards
• Confirming that all works are completed safely correctly and to specification

Health & Safety Leadership

This position carries significant responsibility for maintaining high standards of operational health and safety across the campus. The successful candidate will play a central role in promoting a proactive safety culture and ensuring full compliance with all relevant statutory and regulatory requirements.

• Promoting and embedding a strong safety culture within the facilities team
• Ensuring compliance with all applicable health and safety legislation and statutory obligations
• Overseeing the preparation and implementation of risk assessments and safe systems of work
• Addressing unsafe behaviours hazards or non-compliance issues promptly and effectively
• Supporting internal and external audits inspections and follow-up action

Health & Safety qualifications such are highly desirable and will be viewed very positively. Candidates who can demonstrate formal H&S certification alongside practical experience in safety.

Summer Period Responsibilities:

• Collaborate closely with Accommodation team to deliver an exceptional guest and resident experience.
• Provide administrative support during peak summer operations ensuring all reservations and group arrangements run smoothly.
• Ensure all assets and facilities are prepared and ready for guests maintaining high operational standards throughout the busy summer period.

Person Specification -Essential Experience and Skills

The successful candidate will demonstrate:

• Experience leading and supporting teams within facilities management building services hotel operations or a similar hands-on operational environment
• Strong hands-on facilities knowledge of building systems and infrastructure
• A solid working knowledge of Health & Safety legislation and compliance requirements
• Excellent organisational planning and problem-solving skills
• A practical visible and proactive leadership style

This role is particularly suited to an individual who enjoys working on site managing teams directly taking ownership of operational performance in a dynamic environment.

Highly Desirable

• Health & Safety qualification
• Experience working in a campus hospitality healthcare or multi-building setting

Contract & Working Pattern

• Contract type: Full-time
• Hours of work:5 hours per week
• Working pattern:
  • Standard pattern during non-summer periods (e.g. primarily MondayFriday subject to operational needs).
  • 5-out-of-7-day roster during the GHR summer period which may include some weekend work scheduled in advance.

Why Work for Griffith College & GHR

Why join us

At Griffith College and Griffith Halls of Residence youll work on a historic seven-acre Dublin campus while being part of a busy hospitality-style environment in GHR. During the academic year youll support a vibrant student community; in summer youll help deliver short-stay accommodation for international language schools tour groups and visitors gaining hands-on experience of hotel-style operations and revenue management 2025 GHR achieved gold accreditation in Fáilte Irelands Employer Excellence Awards recognising our commitment to staff experience workplace culture and continuous improvement. Youll benefit from strong CPD opportunities a supportive multicultural workplace and a wide range of practical staff benefits.

Griffith College benefits include:

• Competitive salary package.
• Access to the Colleges pension scheme.
• Access to health care plans for employees and their families.
• Onsite subsidised restaurant*.
• Free parking facilities*.
• Historical premises seven-acre campus on Dublins South Circular Road.
• Access to onsite fitness equipment.
• Access to ongoing Continuing Professional Development (CPD) programmes up to Masters degree level.
• Access to career development supports.
• Opportunities for staff mobility through Erasmus and other mobility programmes.
• Vibrant multidisciplinary and multicultural learning environment.
• Inclusive and diverse community.
• Innovative and agile place to work.
• Welcoming environment committed to learner and staff development.
• Mental Health and Wellbeing supports available.
• Member of the national Bike to Work scheme
• Staff discounts and offers from a wide range of retailers and service providers.

Whats unique about GHR and summer operations:

• Experience a hotel-style short-stay operation within a higher education campus.
• Work with international groups language schools and tour operators during the busy summer period.
• Get exposure to practical yield and reservations administration (Mercury channel manager allocations) in a real operational environment.
• Be part of a close-knit team that collaborates across Facilities Accommodation Housekeeping and Maintenance to deliver a high-quality guest and resident experience.
• Staff Social Club with regular events*.
• Year-round staff social and wellbeing events: BBQs coffee mornings wellness talks EDI events and more.

*Benefits marked with an asterisk apply to the Dublin campus on South Circular Road.

This job description is not to be regarded as exclusive or exhaustive. It is intended as an outline of proposed areas of activity and will be amended in the light of the changing environment within the Faculty and the College.

Griffith College is an equal opportunities employer. Candidates must be eligible to work full-time for any employer in Ireland.

Required Experience:

Manager