Senior Proposal & Communications Specialist

FBM

Who We Are

FBM one of Atlantic Canadas most recognized and award-winning design and planning firms is seeking a Senior Proposal & Communications Specialist to work at their location in Halifax NS.

A studio of collaborating architects interior designers planners and various subject matter experts FBM is responsible for the design of a wide range of built environments. For more than 100 years FBM has been creating spaces that enhance the quality of life within them and the communities they serve. We call this people-driven design.

In 2025 FBM entered a Partnership with Dillon Consulting Limited. These two proudly Canadian employee-owned and operated firms are excited to join forces to support the needs of clients from coast to coast to coast.

Your Opportunity

FBM is seeking an experienced Senior Proposal & Communications Specialist to join our team reporting to the Manager Proposals and Communications. This is a key role responsible for managing the full proposal lifecycle from RFP review to final delivery in the pursuit of innovative high-profile projects.

In addition to leading proposal efforts this position supports firm-wide marketing and communications initiatives including the development of marketing materials social media content and award submissions that enhance FBMs visibility and reflect our design excellence.

We offer flexible work hours and remote work arrangements to help balance the competing demands of work and personal life.

By joining the FBM team you will be joining a firm that has developed an excellent reputation for award-winning work and an extensive portfolio of community-based projects including the Halifax Central Library Richmond Yards and the new Bayers Lake Community Outpatient Centre. Youll be part of a dedicated team of professionals who are proud of the communities they work with and value a culture of skill diversification and development. We empower employees through mentorship learning and opportunities for professional growth. FBM prioritizes strong working relationships and a sense of belonging through engaging social events employee surveys and responsiveness. This commitment to professional growth and team culture has earned FBM recognition as one of Canadas Top 100 Employers for three consecutive years.

The Opportunity: Strategy Narrative & Design

This role serves as the strategic cornerstone of our proposal processoverseeing each phase from RFP review through development to final delivery. Combining strategic thinking with creative execution you will shape the narratives and visuals that define how FBM presents its work to clients and partners.

Your expertise in both writing and design will ensure each submission reflects the creativity precision and excellence that define our practice.

• Proposal Preparation: Leads the development and coordination of client proposals from reviewing RFPs to producing comprehensive well-crafted submissions.
• Content Development: Partners with internal team leads to gather and refine technical content ensuring all materials are engaging relevant and client-focused.
• Design & Technical Expertise: Applies creative and technical skills in research writing layout design colour and typography to deliver compelling visually cohesive marketing materials. Expert in Adobe InDesign Photoshop and Illustrator for layout image editing typography and infographicsproducing proposal documents that reflect FBMs creativity and design excellence.
• Time Management & Organization: Demonstrate initiative and judgment to effectively manage multiple tasks and projects in a fast-paced environment with tight deadlines.
• Professionalism & Collaboration: Displays courtesy tact and diplomacy to every interaction fostering positive working relationships across teams.
• Industry Experience: Background in architecture engineering construction or professional services is a strong asset.

Responsibilities:

Proposal Design Development & Coordination (80%)

• Manage the end-to-end proposal process in collaboration with the internal team lead:
• Review RFPs to determine proposal requirements.
• Draft format and edit proposal layouts using FBMs branded templates adjusting layout graphics and text as required to meet RFP submission criteria.
• Develop written content in partnership with FBM team leads.
• Liaise with consultants to schedule and coordinate discipline-specific content for inclusion in the final submission.
• Edit and proofread proposal materials as needed.
• Schedule and facilitate internal reviews and approvals.
• Prepare and submit the final RFP response package.
• Attend proposal debriefs and contribute to continuous improvement initiatives.
• Update & maintain the library of project descriptions proposal resources and staff CVs.
• Support the project closeout process by gathering project details and developing project information sheets.
• Consult with or work directly alongside Dillon Consultings marketing communications and proposal management team.

Marketing & Communications (20%)

• • Develop and coordinate marketing materials including brochures project sheets presentations and digital content for the studio website that reflect the firms brand.
  • Plan create and manage social media content across platforms to highlight projects culture and thought leadership while driving engagement and visibility.
  • Support firm-wide marketing initiatives such as awards submissions and events ensuring alignment with strategic goals.
  • Maintain and update marketing assets and data including image libraries project information and performance analytics.

• A degree or diploma in Graphic Design Communications Marketing or a related field
• Preferably 3 years experience in a similar role

• Strong writing editing and storytelling skills
• High-level proficiency in Adobe InDesign Illustrator Photoshop and MS Office
• Organized detail-oriented and comfortable with competing deadlines
• Demonstrated ability to manage multiple pursuits simultaneously while collaborating with diverse internal and external teams.
• Comfortable working independently while collaborating closely with partners
  and team leads
• Familiarity with project procurement in the architecture engineering or construction industries is an asset

About FBM

FBM is a mid-sized architectural interior design and planning firm based in downtown Halifax. We recently moved into our own purpose-built mixed-use office building in the eclectic and growing Halifax North End a short walk from Halifax Commons. FBM boasts an impressive portfolio of award-winning architectural and planning projects achieved over its 100-plus-year history in Atlantic Canada and has been named one of Canadas Top 100 Employers Atlantic Canadas Top Employers Nova Scotias Top Employers and one of Canadas Top Small/Medium Employers.

In addition we offer:

A competitive compensation package

• Comprehensive health benefits
• Employer matching retirement savings plan
• Student loan repayment assistance with matching employer contributions

Flexible work hours and hybrid working options

• FBM values its staff and the work they do every day. We recognize that everyones needs are different so were offering flexible and hybrid work options to help balance work and personal life.

Employee and Family Assistance program

• A variety of EFAP tools and online resources to support well-being are available to all employees.

Goodlife Fitness Corporate Membership

• Our employees can take advantage of reduced annual membership fees.

Wellness Subsidy

• Our employees can take advantage of a wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership purchase of home fitness equipment yoga classes and dance classes.

Employment Equity Diversity & Inclusion at FBM

Our ethos people-driven design means that we are committed to creating an inclusive and diverse workplace that reflects the communities and clients we serve and the people with whom we work.

We are proud to be recognized among Canadas Top Employers.

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