Part-Time ReceptionistAdministrative Assistant TWO POSITIONS

WARE is one of the nations largest and most expansive boiler rental service education and training companies. A family-owned business founded in 1952 WARE has experienced continual growth for over 70 years. The company culture strongly rooted in service growth and generosity sets it apart with these core values serving as the foundation of the companys success.

Steam power plays a significant role in the daily operations of many large economic sectors such as health care education food and petrochemical among others poising WARE for expansive growth for years to come.

WARE is seeking two warm friendly highly-organized and detail-oriented part-time Receptionist/Administrative Assistants to serve our customers visitors and employees keeping our organizations values and culture front-and-center in all interactions. The ideal candidates will demonstrate professionalism discretion and a strong work ethic. This position requires reliability excellent communication skills and a commitment to high standards of accuracy and integrity.

The two part-time Receptionist/Administrative Assistants are key resources for everyone in the organization possessing the ability to pivot and quickly respond to needs and questions with a positive servant-heart attitude and Im here to help! mentality. This dynamic position requires excellent problem-solving abilities and the ability to work well under pressure with a calm and reassuring demeanor.

Work Hours:

One part-time Receptionist/Administrative Assistant will work 7:30am-12:30pm Monday-Friday.

The other part-time Receptionist/Administrative Assistant will work 12-5pm Monday-Friday.

Responsibilities:

• Answer all incoming customer phone calls with a sense of urgency via multi-line phone system warmly and promptly responding with information assistance and/or directing calls to the appropriate person or department
• Greet visitors with a spirit of hospitality and joy
• Ensure the office is guest-ready at all times neat and welcoming in appearance
• Manage incoming and outgoing mail packages and deliveries
• Provide office operations support ordering and maintaining office supplies among other tasks
• Ensure meeting rooms are prepared and tidy
• Assist with travel arrangements and expense reports
• Execute employee life-event recognition programs
• Create company newsletter
• Assist with organizing company events meetings and employee engagement activities
• Provide administrative support to various departments for special projects or seasonal initiatives
• Assist with updating company directories and shared databases
• Perform other duties as requested

Details:

• Part time hourly in-office Monday-Friday $24-$26/hr.
• One position is Mon.-Fri. 7:30am-12:30pm
• The other position is Mon.-Fri. 12:00-5:00pm

• High School Diploma or GED equivalent with 5 years professional experience in an office setting
• Possess a team-oriented approach and joy-filled service-oriented spirit
• Demonstrate high levels of integrity discretion and the ability to use higher judgment when needed maintaining appropriate confidentiality as required
• Excellent interpersonal skills with ability to build relationships internally and externally
• Strong organizational skills with proven ability to multi-task and own the details
• Tech-savvy adaptable to new software and programs
• Resourceful and decisive team-player with healthy confidence in personal abilities
• Proficient in Microsoft Office and working online