Executive Assistant

Ottawa - Canada

Monthly Salary: Not Disclosed

Posted on: 01-11-2025

Vacancies: 1 Vacancy

Job Summary

Edelman is a voice synonymous with trust reimagining a future where the currency of communication is action. Our culture thrives on three promises: boldness is possibility empathy is progress and curiosity is momentum.

At Edelman we understand diversity equity inclusion and belonging (DEIB) transform our colleagues our company our clients and our communities. We are in relentless pursuit of an equitable and inspiring workplace that is respectful of all reflects and represents the world in which we live and fosters trust collaboration and belonging.

Edelman has experienced unprecedented growth in recent years growth that is reflective of the firms ongoing evolution from a PR agency into a communications marketing firm. We now offer several specialized areas of expertise includingpublic affairscreative social paid media and research to help clients evolvepromoteand protect their brandsand their license tooperatein the market. By investing heavily in specialty areas and by focusing on collaboration agency position innovation andestablishinga culture of creativity Edelman is well-positioned to continue to deliver best-in-class work to our clients in todays complex media Canada Edelman has offices in TorontoVancouver CalgaryOttawaand Montreal and more than 60 offices worldwide.

Edelman is currently hiring anOttawa-basedprofessional and enthusiasticExecutive Assistantto supportour team.Our Ottawaoffice is primarily a government relations and public affairs office hosting and managingC-Suite executiveclientsas they engage directly with elected and appointed officials as well as those in the public service.

Thisroleplaysan integralpart inthe smooth running ofourOttawa must bring an entrepreneurial mindset and solid experience managing the administrative life of busy government-orientedexecutives.

You are polished professionaland diplomatic. You have gained the reputation of bringing strong administrative skills and proven history of excellent customer service including advanced organizational skills excellent written oral and interpersonal communication skills as well as the ability to discreetly handle confidential information. You can multi-task and juggle competing priorities with a recognize the dynamic nature of politics and how a single government announcement can significantly alter an executives schedule.

Responsibilities:

Calendar management: Coordinate and schedule executives meetings and events including agenda development calendar invites and preparation of supporting updatingandreprioritizing theexecutivesdaily schedule as political and client priorities change.
Material development: Assist with creating summary briefs emails reports and presentations to enhance executive invoices reports memos letters financial statements and other materials using Microsoft Word Excel and PowerPoint.
Expense and billing management: Prepare and process expense reports purchase invoices benefit claims and timesheets.
Professionalism:Maintainconfidentiality at all times exercising tact and discretion when liaising with government offices clientsandotherexternal stakeholders.
Travel coordination: Make travel arrangementsincluding flights and hotel with travel revisions as needed.
Project and event support: Assist with planning special projects social events and team meetings.
In-Office Support:Being present and available inofficefrom Monday-Friday to support with preparing for client meetingswelcomingand hosting visitorsbooking meeting rooms ordering catering & other general office support tasks.
Communication skills:Demonstratestrong written and verbal communication skills with the ability to interact professionally across all levels.
Government experience: Prior experience working with or within governmentor politicaloffices including familiarity with formal protocols and procedures.

Qualifications:

Post-secondary training in a relevant discipline
Minimum5-yearsofexperience asanAdministrativeor ExecutiveAssistant
Experience working in agovernment office consulting orgovernment relationsagency environment is preferred
Excellent computer skills including a high degree ofproficiencyinMicrosoft TeamsWord ExcelOutlookand PowerPoint
Superior organizational skills with meticulous attention to detail
Available to be in office five days a week
Solid multi-tasking skills; able to manage and balance large volumes of work
Strong analytical skills with the ability to exercise judgment when dealing with problems or issues that may arise

We are dedicated to building a diverse inclusive and authentic workplace so if youre excited about this role but your experience doesnt perfectly align with every qualification we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Required Experience:

Thisroleplaysan integralpart inthe smooth running ofourOttawa must bring an entrepreneurial mindset and solid experience managing the administrative life of busy government-orientedexecutives.

Responsibilities:

Calendar management: Coordinate and schedule executives meetings and events including agenda development calendar invites and preparation of supporting updatingandreprioritizing theexecutivesdaily schedule as political and client priorities change.
Material development: Assist with creating summary briefs emails reports and presentations to enhance executive invoices reports memos letters financial statements and other materials using Microsoft Word Excel and PowerPoint.
Expense and billing management: Prepare and process expense reports purchase invoices benefit claims and timesheets.
Professionalism:Maintainconfidentiality at all times exercising tact and discretion when liaising with government offices clientsandotherexternal stakeholders.
Travel coordination: Make travel arrangementsincluding flights and hotel with travel revisions as needed.
Project and event support: Assist with planning special projects social events and team meetings.
In-Office Support:Being present and available inofficefrom Monday-Friday to support with preparing for client meetingswelcomingand hosting visitorsbooking meeting rooms ordering catering & other general office support tasks.
Communication skills:Demonstratestrong written and verbal communication skills with the ability to interact professionally across all levels.
Government experience: Prior experience working with or within governmentor politicaloffices including familiarity with formal protocols and procedures.

Qualifications:

Post-secondary training in a relevant discipline
Minimum5-yearsofexperience asanAdministrativeor ExecutiveAssistant
Experience working in agovernment office consulting orgovernment relationsagency environment is preferred
Excellent computer skills including a high degree ofproficiencyinMicrosoft TeamsWord ExcelOutlookand PowerPoint
Superior organizational skills with meticulous attention to detail
Available to be in office five days a week
Solid multi-tasking skills; able to manage and balance large volumes of work
Strong analytical skills with the ability to exercise judgment when dealing with problems or issues that may arise

Required Experience: