Graduate Admissions Coordinator

JOB TITLE: Graduate Admissions Coordinator

JOB POSTED:October 2025

DEPARTMENT: Graduate Admissions

REPORTED TO:Associate Director of Graduate Admissions

SCHEDULE: Full Time Non-Exempt (Hourly) Mon-Fri 9 am-5 pm Onsite & Hybrid

COMPENSATION: $43000/annual

POSITION OVERVIEW:

Under the supervision of the Associate Director of Graduate Admissions the Graduate Admissions Coordinator will be responsible for processing a high volume of prospective student inquiries applications and applicant materials to the colleges graduate programs. Other duties including but not limited to answering inquiries received by phone and email; tracking applications and applicant data for review and responding to applicant questions; and assisting in the daily operations of the Admissions Office by providing general office support.

DUTIES AND RESPONSIBILITIES:

• Input graduate applications and materials into the Colleges Salesforce CRM software and Colleague software database.
• Manage develop and maintain prospective student records.
• Perform other data entry and data cleansing tasks related to Graduate Admissions.
• Answer inquiries received by phone and in the general Graduate Admissions email account.
• Provide support to applicants throughout the application and enrollment process.
• Correspond about prospective students applicants or enrolled students with staff from Graduate Departments the International Student Office and the Registrar.
• Meet and greet visitors to the processing office and receive all incoming mail and deliveries.
• Track and complete all graduate applications in preparation for committee review.
• Assist in the daily operations of the Admissions Office including general office support such as filing photocopying mailing projects data entry and digital imaging/archiving of enrolled student files.
• Input and maintain records of attendees to various promotional events such as Graduate Information Sessions campus tours and Portfolio Days.
• Attend and assist with in-person and virtual Graduate recruitment and orientation events.
• Attend and assist with in-person Undergraduate events such as Open Houses New York Portfolio Day and SVAs Accepted Students Day.
• Assist with the training and supervision of temporary workers.
• Track ongoing processing changes and update the Admissions Processing wiki.
• Perform other job-related duties as assigned.

MINIMUM QUALIFICATIONS:

• Bachelors degree.
• Computer skill proficiency in MS Suite (Word Excel PowerPoint) and Google Suite

PREFERRED QUALIFICATION:

• Degree in art design or a related field(s) is preferred
• Strong interest in visual art and design
• College administrative/advisement background. preferred

KNOWLEDGE SKILLS AND ABILITIES:

• Knowledge of best practices and procedures of a graduate admissions coordinator.
• Knowledge of the overall goals of higher education in an admissions setting including the understanding of degree requirements academic calendars and program prerequisites.
• Knowledge of inclusive recruitment practices and equitable evaluation processes.
• Knowledge of best practices in student engagement advising and retention.
• Skill in verbal written and interpersonal communications to effectively interact with students parents faculty staff and other stakeholders.
• Skill in data entry.
• Skill in using computers and in learning new software applications and programs.
• Skill in problem-solving and attention to detail.
• Skill in planning and organizing.
• Ability to manage multiple tasks prioritize and meet set deadlines.
• Ability to collaboratively interact and work as a member of a team.
• Ability to correspond professionally with applicants faculty and internal departments.
• Ability to accurately input track and report admissions data for analysis or accreditation.
• Ability to handle sensitive applicant data with discretion.
• Ability to work with frequent interruptions and to adapt to changing priorities respond flexibly to new systems policy updates and program needs.
• Ability to resolve problems or situations requiring the exercise of good judgment
• Ability to communicate effectively with diverse populations.
• Ability to establish and maintain relationships with a diverse student population and ability to foster an inclusive environment.
• Ability to establish and maintain good working relationships with staff and faculty

PHYSICAL REQUIREMENTS OR WORKING CONDITIONS:

• Full-time schedule (35 hrs per week) Monday- Friday 9 am-5 pm EST. Non-exempt. hourly (eligible for overtime)
• Location: 342 E. 24th Street NYC NY
• On-site and Hybrid schedule - 2 days remote and 3 days in the office
• Employees are required to be fully on-site at the start of their employment - eligibility for hybrid work arrangements will be subject to management approval
• Willingness to work evenings and weekends as office needs dictate.
• While working remotely you will be required to maintain the same hours of work as would be performed in the office; follow the departments procedures in completing assigned job tasks; and be available during the employees working hours via the departments established communication methods (i.e. Google chat Slack phone etc.)
• Ability to move between offices meeting rooms and event spaces within the campus or building.
• Occasionally required to lift or carry materials up to 25 pounds (such as boxes of brochures or event supplies).

APPLICATION INSTRUCTIONS

To be considered for this position candidates must submit the following:

• Cover Letter - addressing required and preferred qualifications.
• Resume - detailing relevant experience and responsibilities.

WORKING AT SVA

The School of Visual Arts has been a leader in the education of artists designers and creative professionals for more than seven decades. With a faculty of distinguished working professionals a dynamic curriculum and an emphasis on critical thinking SVA is a catalyst for innovation and social responsibility. Comprising over 7000 students at its Manhattan campus and over 41000 alumni from 128 countries SVA also represents one of the most influential artistic communities in the world. For more information about the Colleges 30 undergraduate and graduate degree programs.

Click here to learn what its like to work at SVA.

The School of Visual Arts is an equal-opportunity employer. Diversity and inclusion is a core principles of the College. SVA enjoys a community that represents a significant number of historically underrepresented communities ethnic and religious backgrounds gender identities diverse abilities and foreign countries and all are encouraged to apply.