Business Operations Manager

Why choose us

Calista Brice is owned by Calista Corporation an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaskas Indigenous peoples. Our work directly contributes to advancing the social cultural and economic welfare of over 35000 Alaska Natives in the Calista Region.

What does Calista Brice do

Calista Brice is a dynamic family of 20 companies tackling the toughest challenges in construction engineering and environmental services. Founded in 2012 and backed by over 60 years of industry experience weve grown into a powerhouse group that combines the resources of a large organization with the agility and personal touch of smaller firms.

Our team provides centralized services for our companies such as IT HR and business operational support. We deliver these vital services so our subsidiaries can focus on their specialized work. As part of our team youll develop versatile business skills while building relationships across diverse industries and making a meaningful impact on our entire organization. Your expertise will directly support our mission of strengthening our subsidiaries while creating opportunities that benefit Alaska Native communities.

What can you expect

As the Business Operations Manager you will provide comprehensive administrative office and compliance support across multiple departments and subsidiaries. You will be responsible for coordinating meetings managing office logistics for new hires maintaining records and documentation supporting financial processes and ensuring regulatory compliance. The position requires close collaboration with internal teams external vendors and regulatory agencies to support operational efficiency accurate reporting and adherence to company policies and procedures.

How will you do it

• Coordinate and organize department meetings off-site events and logistics.
• Manage office setup for new hires including email accounts workspace IT equipment and access coordination.
• Maintain office supplies equipment and vendor relationships coordinate maintenance and service requests.
• Support union remittance reporting for multiple companies.
• Maintain and file all administrative and project-related paperwork; perform annual internal audits of files for projects.
• Ensure copies of contracts subcontracts and modifications are accurately filed and organized.
• Perform other general office support functions as required.
• Assist in developing maintaining and filing Standard Operating Procedures (SOPs) and internal process documentation.
• Maintain compliance with security protocol i.e. visitor log and key audits for the Denali office.
• Track high-dollar and high-risk contracts and monitor compliance requirements.
• Prepare and submit Small Business Administration (SBA) reports and ensure reporting requirements are met.
• Manage business licenses certifications and 8(a) renewals with appropriate review and approval.
• Maintain and update registration and certification records for multiple companies.
• Prepare and support Disadvantaged Business Enterprise (DBE) good faith effort documentation for bids.
• Support TXDOT filings and ensure accuracy and timely submissions.
• Act as a certified payroll reviewer and act as back-up for uploading certified payrolls.
• Submit contract modifications documentation and updates to Accounting and Project Controls as directed.
• Assist with processing expense reports credit card purchases and other accounting documentation.
• Assist in monitoring credit card compliance e.g. allowable expenses per policy and timely expense reports for subsidiaries.
• Support the Finance Director by pulling financial reports and gathering data for monthly quarterly and bi-annual reporting.
• Collect organize and verify data for use in compiling company performance reports.
• Act as back-up to process and submit approved vendor and subcontractor invoices to Accounts Payable using the OnBase accounting system.
• Act as back-up to submit billings to both Accounting and clients.
• Update and maintain contract and company-level databases ensuring accuracy of special statuses licenses and certifications.
• Gather information across departments and companies to support compliance audit and financial reporting requirements.
• Compile and maintain accurate data and documentation for internal and external reporting.
• Assist in gathering data to develop or refine company processes and reporting systems.
• Work closely with Accounting Project Controls and Finance to ensure effective coordination across departments.
• Develop and maintain positive relationships with internal and external stakeholders including clients vendors and regulatory agencies.
• Communicate effectively and maintain confidentiality of sensitive company and project information.
• Collaborate with Calista Brice subsidiaries and client organizations to ensure alignment of reporting and compliance needs.
• Adhere to all company policies procedures and programs including health and safety regulations.
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as directed.

Supervisory Functions:

This position does not have any supervisory responsibilities.

Knowledge Skills & Abilities

• Thorough understanding of office administration principles procedures and best practices.
• Basic accounting and financial reporting processes including accounts payable billing and expense tracking.
• Financial processes including accounts payable invoices expense reports job costing allocations payroll and certified payroll.
• Contract administration compliance reporting and document control procedures.
• Understanding of the importance of accurate project and GL coding unallowable versus allowable and intercompany billing.
• Document management systems and internal recordkeeping practices.
• Standard Operating Procedures (SOPs) development and maintenance.
• Strong organizational and multi-tasking skills to manage complex schedules meetings and events.
• Coordinating cross-departmental communication and workflow.
• Effective written and verbal communication skills for internal and external stakeholders.
• Proficiency in Microsoft Office Suite (Word Excel Outlook Teams) and accounting software (e.g. Costpoint OnBase).
• Ability to gather analyze and compile data for reporting and compliance purposes.
• Relationship management skills to work with vendors clients and regulatory agencies.
• Regulatory compliance requirements (SBA TXDOT DBE 8(a) certifications registrations) preferred.
• Maintain confidentiality and handle sensitive financial and contractual information.
• Prioritize and manage multiple tasks in a fast-paced deadline-driven environment.
• Collaborate effectively across departments and with external stakeholders.
• Adapt to changing priorities and support special projects as needed while communicating to management regarding changing priorities and applicable risks.
• Ensure accuracy and compliance in all administrative financial and regulatory processes.
• Self-motivated and proactive able to take initiative and manage tasks independently.
• Collaborative team player capable of working effectively with colleagues across departments to achieve shared goals.
• Ability to do business ethically with customers vendors and co-workers.
• Ability to exercise resourcefulness in assisting management and co-workers.
• Ability to work in an Alaska Native Corporation multi-business environment.
• Ability to travel for work-related purposes up to 10-15%.

Who is Calista Brice LLC looking for

Minimum Qualifications:

• Associate degree in Business Administration Accounting or a related field; or an equivalent combination of education training and experience.
• Three (3) five (5) years of experience in financial support contracts projects or compliance coordination.
• Experience with accounting software document management systems and compliance reporting.
• Strong attention to detail organizational skills and ability to manage confidential information.
• Experience supporting accounting finance or project control functions required.
• Familiarity with certified payroll union reporting and SBA/DBE compliance requirements.
• Experience supporting multi-entity or government contracting environments.
• Ability to pass drug and background screening.

Preferred Qualifications:

• Bachelors degree in Business Administration Accounting or related field preferred.
• Knowledge of federal state and local reporting requirements (SBA DBE 8(a) TXDOT) preferred.

Working Environment:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Calista Brice has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. At times work is performed outside of the office at indoor and outdoor job sites. Adaptability regarding schedule and design changes and occasional overtime for immediate field support or bid processing may be necessary.

More reasons you will love working with Calista Brice LLC:

• Competitive wages and bonus programs We believe in developing our employees to progressively advance in their careers. We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.
• Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.
• Tuition reimbursement.
• Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
• FSA health care and/or dependent care/HSA with HDHP.
• Dental and Vision Insurance.
• Employee Assistance Program for you and your family.
• Company paid Life Insurance AD&D LTD.
• Voluntary paid Life Insurance and AD&D as well as STD Accident Cancer/Critical illness and Whole Life Insurance.
• Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.)
• 0-2 years 15 days
• 3-5 years 23 days
• 6-9 years 27 days
• 10-14 years 30 days
• 15-19 years 33 days
• 20 or more years 37.5 days
• 10 Regular Holidays 1 Bonus Work Anniversary Floating Holiday. Eligible after 1 year of service must be taken within the calendar year.
• 401(K) match at $0.50 on the dollar up to 6% of your contribution.

*Benefits may vary based on status of position and subject to associated plan eligibility provisions or company handbook. For questions please email the Human Resources Department at

How do you apply

Please visit our careers page at and select Calista Brice LLC. under the company tab.

You have questions or need assistance with applicant accommodation how do you reach a recruiter from Calista Brice LLC Simply reach out to

As an Equal Opportunity/Affirmative Action Employer we believe in each persons potential and well help you reach yours.

Join us and lets get started!

For the full job description including physical and environmental demands please reach out to

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally it is our policy to select place train and promote the most qualified individuals based upon relevant factors such as work quality attitude and experience so as to provide equal employment opportunity for all employees in compliance with applicable local state and federal laws and without regard to non-work related factors such as race color religion/creed sex national origin age disability marital status veteran status pregnancy sexual orientation gender identity citizenship genetic information or other protected status. When applicable our policy of non-discrimination applies to all terms and conditions of employment including but not limited to recruiting hiring training transfer promotion placement layoff compensation termination reduction in force and benefits.

REASONABLE ACCOMMODATION
It is Calista and Subsidiaries business philosophy and practice to provide reasonable accommodations according to applicable state and federal laws to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties responsibilities and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.