Labor and Employment Legal Support Specialist

Greenberg Traurig (GT) a global law firm with locations across the world in 15 countries has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment.

Join our Team as a Legal Support Specialist in our San Diego office.

We are seeking a highly skilled and meticulous professional who thrives in a fast-paced deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities while ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional service. With a client-focused mindset and an initiative-taking approach you will play a critical role in driving success and anticipating needs. If you are someone who values precision adaptability and innovation we invite you to join our team and make a meaningful impact.

This role will be based in our San Diego office on a hybrid basis where an expectation of at least four (4) days in office are required to meet the needs of the team with flexibility for occasional overtime. This role reports to the Business Director and will support one of the Co-Managing Shareholders for the San Diego office as well as three associates and a broader Firmwide team.

Position Summary

The Legal Support Specialist provides high-level legal support to a team of attorneys. Provides a wide range of complex technical document processing and administrative services in the assigned practice group/department(s). Demonstrates professionalism technical savvy and ability to handle multiple priorities and work in an organized efficient manner at any given time. The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys. This role also requires extensive coordination with clients. Flexibility to work overtime as needed.

Key Responsibilities

Coordinates creation of legal documents as well as the editing proofreading and processing of legal documents upon request of assigned attorneys including correspondence memoranda closing documents or other practice specific documents

Maintains legal files (both paper & electronic) organizes and files documents in designated order

Updates case information scans and organizes legal files

Extensive meeting and travel arrangements

Opening new client/matters with conflicts searches

Opening and distributing mail

Time entry using a computer-based billing system

Handling invoices and billing correspondence expense reimbursements

Maintains email and calendar

Heavy document production and word processing

Manages document deliveries and tracks final executed documentation

Receives and evaluates telephone calls for supported attorneys fielding calls and conveying messages as necessary. Communicates with clients opposing counsel courts and liaisons

Collaborates and works with Administrative Support Coordinators Paralegals and other legal support team members where applicable

Attends team strategy meetings

Understands firm available resources and leverage most effective resource for desired results

Assists with overflow work and other special projects as assigned

Qualifications

Skills & Competencies

Comprehension of a variety of legal court documents including complaints answers rulings judgments affidavits motions appeals table of contents/authorities subpoenas court dockets reports memos and correspondence

High attention to detail outstanding organizational skills and the ability to manage time effectively

Excellent interpersonal and communication skills (oral and written) professional demeanor and presentation

Ability to collaborate well in a team

Recognize confidential sensitive and proprietary information and maintain such information as confidential

Position also required the ability to work under pressure to meet strict deadlines

Education & Prior Experience

Bachelors Degree or equivalent experience is preferred

Minimum of 10 years of experience preferably in a large law firm setting

Established understanding of Complex Litigation and Labor & Employment practice preferred

Ability to work independently and within a larger cross-office team required.

Knowledge of laws legal codes court procedures or agency rules of assigned practice group/dept. (ex. National Labor Relations Board State and Federal court filing including e-filings)

Substantial experience with e-filing required for this role

Technology

Computer proficiency in Microsoft Office Suite applications including Word PowerPoint Excel and Outlook as well as document management and other office technologies

The expected pay range for this position is:

$37.35 to $51.36 per hour

Actual pay will be adjusted based on experience location and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus health insurance with an optional HSA short term disability long term disability dental insurance vision care life insurance Healthcare and Dependent Care Flexible Spending Accounts 401K vacation sick time and an employee assistance program. Additional voluntary programs include: voluntary accident insurance voluntary life voluntary disability voluntary long term care voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individuals race sex or other protected characteristics and to the principles of non-discrimination on any protected basis.